Professional Documents
Culture Documents
Osslt Admin Guide 2011
Osslt Admin Guide 2011
Professional Responsibilities
page 3
IMPORTANT DATES
Enter or confirm information using SDC system (order special versions) Test materials delivered to school Verify, using SDC system, that all student information is up to date and accurate Verify, using SDC system, that all materials have arrived Download assistive technology versions ADMINISTER OSSLT Prepare test materials for pre-arranged pickup Delete electronic versions of students work Wednesday, February 9 to Tuesday, February 22, 2011 Friday, March 25 to Wednesday, March 30 Monday, February 28 to Friday, April 1 Monday, March 28 to Wednesday, March 30 Tuesday, March 29 at 9:00 a.m. THURSDAY, MARCH 31 Friday, April 1 Friday, June 11
Principals Steps
pages 45
Teachers Steps
page 6
T here are two new sections to this guide: Administration Day: What happens if? provides solutions to issues that may occur during the administration, and Impacts on Reporting: What happens if...? provides guidelines for administration issues that may affect a students score. A ll school staff involved in the administration must read and adhere to Professional Responsibilities for the Administration of the OSSLT in this guide. T he documents Professional Responsibilities for the Administration of the OSSLT (full version) and EQAO Policies and Procedures are now located on EQAOs Web site (www.eqao.com). S tudent responses will be analyzed for evidence of collusion prior to the release of students results. Ensure that all students complete the test without assistance from anyone. T he use of cellphones, audio- or video-recording devices, pagers, digital music players or e-mail or text messaging devices during the test is prohibited. Their use during the test may result in no score being provided. A ll audio responses must be transcribed prior to submission to EQAO. The original audio version and the transcription must be placed in the Special Versions Envelope. A ccurate copies of all seating plans for the administration of the test must be retained for one year. Accounting and Reporting EQAO Results for Students with Unique or Special Circumstances is available on the secure section of EQAOs Web site (www.eqao.com). R emember: EQAO test materials sent to schools for administration should not be copied in any way or for any reason. You can use the released test materials on EQAOs Web site to help students become familiar with the format of the test and the types of questions asked.
Booklet 1 (Reading and Writing) Break Booklet 2 (Reading and Writing) Questionnaire (Booklet 2)
Participation
All students eligible for the test must be accounted for, including English language learners and students with special education needs, even if the students are to be deferred or exempted or plan to fulfill the literacy requirement through the Ontario Secondary School Literacy Course (OSSLC) during the current school year. First-time eligible students are those who
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entered Grade 9 in the 20092010 school year or entered Grade 10 in the 20102011 school year from out of province.
were absent or deferred for, or unsuccessful on, one or more previous administrations; were previously exempted but are now working toward an Ontario Secondary School Diploma (OSSD); entered Grade 11 or 12 in the 20102011 school year from out of province or enrolled in an adult education program and began Grade 9 in or after the 20002001 school year.
Note: A student deferral does not constitute an opportunity to write and therefore does not qualify the student to take the OSSLC.
a ll eligible students (including those requiring accommodations or special provisions and those deferred or exempted) are accounted for; complete and accurate information on all students is provided to EQAO; appropriate test materials have been ordered for all students; all staff involved in the administration have been trained and have read this guides Professional Responsibilities for the Administration of the OSSLT; scribes and prompters are aware of their roles and responsibilities; all test materials have been received and are kept secure and confidential; a ccess to student test materials occurs only on the morning of the day of administration, except in the case of staff preparing materials for assistive technology, who may have access 48 hours prior to the administration to the electronic versions only; each student has sufficient writing room to work independently of every other student and a ny suspected security breach related to the administration of the test is reported to EQAO immediately.
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no student test packages are opened prior to the start of the first administration session; scribes and prompters have access to the test materials only during the administration; test materials are not copied or removed from the test room during the administration; all instructional materials relating to reading or writing in the test room are removed or covered; students are supervised at all times during the administration; no cellphones, audio- or video-recording devices, pagers, digital music players or e-mail or text messaging devices are allowed in the test room; each test booklet is completed in one continuous session; during the test, students do not receive instruction on any concepts or items from the test once the test materials have been opened; explanations, definitions, translation or examples of reading vocabulary or writing terminology or encouragement or influence to alter or revise their responses; after the test, student booklets are not read, reviewed or corrected in any way and all circumstances that may affect the scoring of a students work are documented and reported to EQAO on the Issues Envelope.
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ITEM SDC
D E TA I L S
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RESOURCES Secure Web site: SDC system and A Guide for Principals Preparing for the Administration of EQAO Tests
dentify secure location for test materials. I The Test at a Glance section of this guide, Guide for Accommodations, Special Provisions, Deferrals and Exemptions Secure site: request form Request for Approval to Administer the Test at an Alternative Location Guide for Accommodations, Special Provisions, Deferrals and Exemptions Secure Web site: sample letters Administration Guide and Guide for Accommodations, Special Provisions, Deferrals and Exemptions EQAO Web site and Administration Day: What happens if... section of this guide
etermine morning start time, and schedule one break D (maximum 15 minutes). n etermine schedule for students being D accommodated with additional time.
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Alternative Location
dentify and request permission from EQAO for I students to write in alternative location.
dentify support and make arrangements for I students receiving accommodations and/or special provisions. n end letters to adult students or parents of students S receiving accommodations, special provisions, deferrals or exemptions.
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nsure all staff involved with the administration have E read the guides. n Review Professional Responsibilities for the Administration of the OSSLT, and ensure that all staff, including scribes and prompters, are aware of their roles and responsibilities; ccommodations and special provisions and related a arrangements; school policy for late students and test room requirements.
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nform students about test (e.g., format, length). I et schedule (e.g., time, location, breaks). S n Share instructions with students.
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Sample test on public Web site Student Tracking Sheet (STS) printed from SDC system Packing List
Test Materials
nsure all required materials have been received. E Do not open individual student packages. tore test materials in secure location until distribution S to teachers on morning of test. pdate student information in SDC system. U rder additional materials using SDC system. O istribute this guide and Guide for Accommodations, D Special Provisions, Deferrals and Exemptions to all teachers administering test.
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ITEM STS and Test Packages to Teachers Special Circumstances: Delayed Start
D E TA I L S rint up-to-date STS for each test room. P istribute test materials on morning of administration. D n Resolve package ID problems.
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f start time of test will be delayed more than one hour, Administration Guide: I EQAO approval must be obtained. (EQAO Call Centre: Administration Day: What 1-888-327-7377.) happens if section and EQAO Policies and Procedures (EQAOs Web site) se STS to check that all materials have been U returned. SDC system
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Receipt of Test Materials from Teachers Student Information Review School Files (store for 1 year)
SDC system
eep K copies of Student Answer Sheets; STS; ocumentation for students with accommodations, d special provisions or deferrals; igned consent forms for exempted students and s room seating plans. nclude all Student Answer Sheets, except those for I special versions and those with issues (see below). Guide for Accommodations, Special Provisions, Deferrals and Exemptions: How to Return Computer Responses to EQAO. Administration Guide
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taple all students work to inside front cover of S appropriate booklet, and ensure last 12 digits of barcode are on each page. n nclude all special version booklets and Student I Answer Sheets for students using computer, assistive technology and audio response formats.
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Issues Envelope
nclude all materials that require EQAOs attention I (e.g., materials with package ID problems, booklets with missing pages, notes to EQAO). n rovide detailed explanation of each issue on outside P of Issues Envelope.
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Check Materials
se packing list to ensure that quantities returned are U same as quantities received. nclude Student Answer Sheet Envelopes, Special I Versions Envelopes, Issues Envelopes, all Booklets 1 and 2 (used or unused). ffix label, ensuring that ID number on label matches A one on tote box.
Packing List
UPS Pickup
repare for pickup pre-scheduled for the day following P test administration. n Record date and shipment tracking number.
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Teachers Steps
STEP
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ITEM Guides
D E TA I L S
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RESOURCES
ead Professional Responsibilities for the R Administration of the OSSLT section of this guide.
Staff Meeting
eet with principal and other staff members M administering test to review roles and responsibilities, and plan for administration. repare seating plans. P nsure students have sufficient room to write E independently of others.
Seating Plans
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emove all instructional materials about reading R or writing. n et up room to ensure students will work S independently.
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Student Supplies
heck that number of student packages matches C number of students listed on Student Tracking Sheet (STS). ollow Test Day Instructions for Teachers. F
Administer Test
Test Day Instructions for Teachers and What happens if sections of this guide
Issues
rovide principal with written explanation of any issues P (e.g., missing pages, student package ID problems, notes to EQAO and booklets involved). Guide for Accommodations, Special Provisions, Deferrals and Exemptions: How to Return Computer Responses to EQAO.
Special Versions
taple all students work to inside front cover of S appropriate booklet. n rovide principal with all special version booklets and P Student Answer Sheets for students using computer, assistive technology and audio response formats.
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eturn all materials to principal (STS, Booklets 1 and 2, R Student Answer Sheets, all unused test materials and all special versions and issues).
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TIPS
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grade student
ns work in If a student begi ckage, the the incorrect pa ntinue student should co package for using the Notify the the entire test. te the SDC principal to upda the test. system after
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nsure final 12 digits of the package ID match E final 12 digits of each of Booklet 1, Booklet 2 and the Student Answer Sheet in the students package. Script: You have two 75-minute periods to complete the OSSLT. At the end of the first 75 minutes, there will be a 15-minute break. If you finish early, review your work and check that you have not missed any questions. Print and sign your name on the Student Answer Sheet. Put Booklet 2 face down on the corner of your desk. Do not start Booklet 2 until after the break. Read the directions on the inside front cover of Booklet 1. Use dark blue or black ink or a pencil to complete the test. Once the test begins, I will not be able to answer your questions. Start Booklet 1.
e are Ensure that ther au dio - or no cellphones, devices, video -recording , dig ital music pagers il or textplayers or e-ma vices messag ing de . in the test ro om ents when Remind the stud tes is left. 15 minu
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Script: You are now ready to start Booklet 2. Are there any questions? Start Booklet 2.
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D E TA I L S
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RESOURCES
TIPS
ls Place all materia ntion iring EQAOs atte requ velope. in the Issues En
se STS to ensure that all booklets and U Student Answer Sheets (used or unused) have been collected. n rovide all test materials to principal. P
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er responses, Place all comput dio format responses in au Answer an d the Student in the Special Sheets e. Versions Envelop
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Absences
s tudent is absent
teacher is absent
Another teacher, supervised by principal, may administer test. This teacher must be familiar with administration procedures and must follow them. Test may be delayed up to one hour. For delays longer than one hour, principal must contact EQAOs Chief Assessment Officer (CAO) at 1-888-327-7377. Follow schools late policy for exams.
Lateness
bus is late
3942
grade student
all materials in students package do not have the same final 12 digits
Continue to use package and place all of students work in Issues Envelope. On outside of envelope, document issue or use package of an absent student and update SDC using Switch Packages task button. Have students continue working in package they received. If issue involves only two students, inform EQAO by using SDC systems Switch Packages task button. If issue involves more than two students, on STS, print students names beside package they actually used and fax STS to EQAO at 416-325-6622. Place all related student materials and copy of STS in Issues Envelope and document issue on envelope. Secure Web site: SDC system and A Guide for Principals Preparing for the Administration of EQAO Tests
Have student complete all work in his or her booklet. Note: There are different versions of test, as field-test items are embedded in booklets. The field-test questions are not included in students scores.
Ensure special versions and booklets have same student package ID.
Emergency
Tell students to leave test materials on their desks and to exit immediately according to schools emergency exit plan. When students return, instruct them to return to test.
Student Responses
Pages with offensive language may not be scored. Principal will be notified.
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on STS, print students names beside package they actually used and fax STS to EQAO at 416-325-6622. Place all related student materials and copy of STS in Issues Envelope and document issue on envelope. Note: Check Preliminary Student Summary when released. Scores will be assigned to appropriate student.
staple pages into inside front cover of appropriate booklet, and place booklets and Student Answer Sheet in Special Versions Envelope.
students copy or share responses with one another place all booklets and Student Answer Sheets in Issues Envelope. Indicate issue (where possible indicating affected items) on front of envelope. No scores will be assigned for students. This may have impact on school and board results.
place all booklets and Student Answer Sheets in Issues Envelope. Indicate issue (where possible indicating affected items) on front of envelope.
Scores for students may not be assigned. This may have impact on school and board results.
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