SOP - CQI Policy and Plan
SOP - CQI Policy and Plan
3. Q. A Manager Office
5. Medical Officer
7. Emergency Room
General Information:
1. Guidelines can be processed, procedures, flowchart, steps to follow, instructions, patient education.
2. Guideline are applicable to HMC.
3. Guidelines needs to be revised at least every eighteen months and/or if anything changes. If a
Guideline is reviewed, but have no changes, it is indicated on the original cover page as "revised
guideline without changes (thus it has to re-signed again)”
4. Attachments (e.g. documents, flowcharts etc. can be added as is (i.e. not necessary to be on a
page with a header)
5. Indicate the total number of pages.
6. SOP Number: Obtain from Director Administration & HR
Archive: Director Administration retains original signed copy. A “Copy for Information” could be
issued upon request as per distribution list in case of authorized copy damaged or lost.
1. PURPOSE:
1.1. Purpose of this SOP to monitor and maintain patient safety and high-quality care at
affordable cost to deprived/middle class population.
2. SCOPE:
2.1. This SOP will be applicable in all functions and operational Departments of Hanif
Medical Complex (Pvt.) Ltd.
4. RESPONSIBILITY:
4.1. To develop agenda for all meetings
4.2. To assign responsibilities for committee members.
4.3. Present reports and recommendations to Board of Directors.
4.4. Coordinate meeting dates with
4.5. Oversee the development and approval of minutes.
4.6. To identify the problems in patient safety.
4.7. To create training opportunities for staff.
4.8. To measure and assess the performance of hospital services through collection and
analysis of data.
4.9. To conduct quality improvement initiatives by taking action where it indicated including:
4.9.1. Design of new services.
4.9.2. Improvement of existing services
6. EQUIPMENT:
6.1. There is no equipment or tool involve for maintain and assess before using.
7.14.6. Plan - The first step involves identifying preliminary opportunities for
improvement. At this point the focus is to analyse data to identify
concerns and to determine anticipated outcomes. Ideas for improving
processes are identified. This step requires the most time and effort.
Affected staff or people served are identified, data compiled, and
solutions proposed.
7.14.7. Do - This step involves using the proposed solution, and if it proves
successful, as determined through measuring and assessing,
implementing the solution usually on a trial basis as a new part of the
process.
7.14.8. Check - At this stage, data is again collected to compare the results of
the new process with those of the previous one.
7.14.9. Act - This stage involves making the changes a routine part of the
targeted activity. It also means “Acting” to involve staff who will be
affected by the changes, those whose cooperation is needed to
implement the changes on a larger scale, and those who may benefit
from what has been learned. Finally, it means documenting and
reporting findings and follows up.
a. Summarize the progress towards meeting the Annual
Goals/Objectives.
b. For each of the goals, include a brief summary of progress including
progress in relation to training goal(s).
c. Provide a brief summary of the findings for each of the indicators
used during the year. These summaries should include both the
outcomes of the measurement process and the conclusions and
actions taken in response to these outcomes. Summarize progress in
relation to Quality Initiative(s). For each initiative, provide a brief
description of what activities took place including the results on
indicator. Describe any implications of the quality improvement
process for actions to be taken regarding outcomes, systems or
outcomes at Hospital program in the coming year.
d. Recommendations: Based upon the evaluation, state the actions
necessary to improve the effectiveness of the QI Plan.
7.15.EVALUATION
7.15.1. An evaluation is completed at the end of each calendar year. The annual
evaluation is conducted by the Hospital and kept on file in the Hospital
7.16.CQI PLAN
7.16.1. The treatment provided incorporates evidence based effective
practices.
7.16.2. The treatment & services are appropriate to each need and are
available when needed.
7.16.3. Risk to patients, providers and others is minimized and errors in the
delivery of services are prevented.
7.16.4. Patients’ needs and expectations are respected.
7.16.5. Patients or those, whom they designate, have the opportunity to
participate in taking decisions regarding their treatment and services
provided with sensitivity and care.
7.16.6. Procedures, treatments and services are provided in a timely ad
efficient manner, with appropriate coordination and continuity across
all phases of care.
7.17.TOR
7.17.1. Committee members
7.17.2. CQI committee consists of the following members:
7.17.3. To improve quality of patient care and allied services.
7.17.4. To prioritize overall the issues presented in the QIC meeting.
7.17.5. To monitor overall quality of services (patient safety indicators).
7.17.6. To review and discuss complaints received from the patients and
suggest corrective action.
7.17.7. To improve the accuracy of patient’s identification.
7.17.8. To improve the effectiveness of communication among doctors/staff
and patients.
7.17.9. To improve safety of medical devices.
7.17.10. To train staff.
7.17.11. To reduce the risk of hospital incidents.
7.18.METHHODOLOGY
7.18.1. Determine the current performance.
7.18.2. Establish a need to improve.
7.18.3. Obtain commitment and define the improvement objective.
7.18.4. Organize the diagnostic resources.
7.18.5. Carry out research and analysis to discover the cause of current
performance.
7.18.6. Define and test solutions that will accomplish the improvement
objective.
7.18.7. Produce improvement plans which specify how and by whom the
changes will be implemented.
7.18.8. Identify and overcome any resistance to change.
7.18.9. Implement the change.
7.18.10. Put in place controls to hold new levels of performance and repeat
the step 1.
7.18.11. PLAN
7.18.12. Analyse the process, determine what changes would most improve
the process and establish a plan for working the improvement.
7.18.13. DO
7.18.14. Put the change into motion on trial basis.
7.18.15. STUDY / CHECK
7.18.16. Check to see whether change is working.
7.18.17. ACT
7.18.18. If the change is working, implement it on a large scale if not than
refuse it or reject it ad begin the cycle again.
7.18.19. Analyse measure and improve the way, care is administered. All areas
of hospital services are assessed. When a problem or opportunity for
improvement is identified a team of employees clearly defines the
issue, collect data and information, identifies possible solutions,
implements a change and continues to measure to see if this change
made improvement.
8. INTERPRETATION:
There is no interpretation in this SOP.
9. REFERENCE:
9.1.Punjab Healthcare Commission IIA – Standard No. 15-17 and Indicator No.46-58
10. ANNEXURES:
10.1. Annexure – 1 KPIs of operational areas