No. CWC/RO-BPL/Tech-Moisture Meter/2/2022-23/ Date: 08.06.

2022

NOTICE INVITING QUOTATION

The Regional Manager, CWC, Regional Office, Bhopal invites Sealed Quotations in the
prescribed format (enclosed) from reputed parties for award of Annual Calibration (By Hot Air
Oven method as per Annexure-X) & Repairs Services & Maintenance Contract of Moisture Meter
along with its printer (Approx. 56 Nos.) available at Central Warehouses of Bhopal Region in state
of Madhya Pradesh & Chhattisgarh.

The parties should forward the quotation preferably with their letter head mentioning the
name, status/designation of the signatory, full address with Telephone no. /Mobile No. The Terms
and conditions are enclosed with the quotation. Quotation should be submitted in the sealed
Envelope (In two separate parts/envelope Part-I as Technical Bid and Part-II as Price Bid)
subscribed “Quotation for AMC of Moisture Meter due for opening on 20.06.2022”. Successful
Bidder will have to deposit 3% of tendered value (approx) towards SD within a week period.
MSMEs registered in the required category, with the prescribed agencies should enclose the
proof of their being registered with agencies along with affidavit as given in Annexure V. The
declaration should be submitted against EMD as per Annexure- IX In case of non-submission of
EMD declaration, the quotation of the bidder may liable to be rejected.

The Quotation shall be sent by Registered post or delivered by hand in time which shall be
opened at Central Warehousing Corporation, Regional Office, 75 Arera hills opp. Kendriya
Vidhyalaya No.1, Bhopal-462011 in the presence of parties who wish to be present at their own
cost. The Quotations received after due date and time shall invariably be rejected.

Date & Time for acceptance of quotation: - 20.06.2022 up to 03:00 p.m.

Date & Time for opening of quotation: - 20.06.2022 at 03:30 p.m.

The Corporation shall not be responsible for late receipt/wrong delivery of the quotations. In
case, the date of opening of quotation is declared a holiday, then the same will be opened on the
next working day. Quotations received without EMD declaration are liable to be rejected.

The Corporation reserves the right to accept or reject any or all the quotations without
assigning any reason thereof. The Conditional quotation will not be accepted.

The details of quotation can be seen and downloaded at our website www.cewacor.nic.in.
The same can also be obtained from this office from 11.00 hrs to 4.00 hrs from 09.06.2022 to
19.06.2022 free of cost.

The quotationers/bidders are required to submit copy of GST registration & copy of
PAN card along with the quotation.

All the annexure listed below along with terms & conditions should be signed by the
tenderer and sent to Central Warehousing Corporation, Regional Office, 75 Arera hills opp.
Kendriya Vidhyalaya No.1, Bhopal-462011 along with their quotations.
 Encl: Annexure-I – Terms and condition.
Annexures-II – Affidavit ( In case of Sole proprietary firm)
Annexure-III – Format for Power of Attorney to Authorized signatory.
Annexure – IV - Schedule of rate / Price Bid
Annexure-V – Schedule of rate of spare parts (to be submitted along with price bid).
Annexure-VI – Format of Affidavit.
Annexure-VII - Format of Undertaking.
Annexure-VIII- Checklist of documents.
Annexure – IX – Format of EMD decalartion.
Annexure – X – Hot Air Oven Method.

Note :-

1. In case of any mandatory / required document shall be missing/not submitted by the bidder in
the technical part of this NIQ/Bid, the quotation shall liable to be rejected and no further
opportunity shall be given to any bidder for submission of missing document.
2. In case the bidder is not sole proprietor, the Annexure –II should be submitted as “Not
Applicable” with seal and sign of authorized person of the company/firm.

(Anal Saren)
SAM (Tech.)
For Regional Manager

Copy to:-
1. The HoD (Tech & PCS), CWC, CO, New-Delhi….for kind information please.
2. The Manager (A/Cs), CWC, RO, Bhopal….for information.
3. All Regional Managers….with request to display on notice board for wide publicity.
4. Notice Board.
5. Office Copy.

े ीयकायालय : 75, अरे रािह स, क ीयिव ालयनं 1 के सामने, भोपाल - 462 011, Regional Office : 75, Arera Hills, Opposite Kendriya Vidyalaya No.
1, Bhopal – 462 011, दूरभाष Tel No. 0755 – 2571275, 2675311 (D), फै स Fax : 0755 – 2572224,
ईमेलEmail :[email protected], [email protected], वेबसाइट website : www.cewacor.nic.in
 ANNEXURE-I
Terms & Conditions

1. DESCRIPTION Calibration and Repairing of Moisture Meter of Universal type or other

type.
The location for work of calibration and repairing of moisture meters in
MP state is Bhopal, Indore & Gwalior.
The location for work of calibration and repairing of moisture meters in
Chhattisgarh state is Bilaspur.
*In case of any needs/exigencies for the repair of the moisture meters, the
representative of party concerned shall visit the concerned warehouse
within 72 hr of lodging the complaint with the company either through fax
or e-mail.
2. GUARANTEE After the calibration/repair, the firm will fix one tamper Proof seal mentioning
PERIOD the date calibration /repair. The spare parts (if replaced) should have guarantee
period of 01 year.
3. QUANTITY Approx 56 nos. The Corporation reserves the right to increase or decrease the
quantity without assigning any reason thereof.
4. RATE Rate quoted by the parties for calibration & repair work and the spare parts
should be inclusive of all taxes (Except GST). No other charges /taxes will be
paid by CWC.
5. VALIDITY OF In consideration of the rates or award of the offer. The tender shall remain open
OFFER for acceptance without any modification in the terms & condition of tender for
a period of 90/120 days from the date of the opening of the tender.
6. Work Experience The bidder shall submit the proof / document
and Experience (Past Performance certificate issued by Govt/PSU or Sanction order along with
Criteria: Work order for having experience in the field of AMC of Moisture meters
either in CWC / FCI / any State Warehousing Corporation or any department of
Central or State Government or any other Public Sector Undertaking for a
minimum of 28 Nos. Moisture meters for a minimum
period of One year, in the past 5 financial years 2017-18, 2018-19, 2019-20,
2020-21 & 2022-23. In case of non –submission of valid proof of experience,
the quotation shall liable to be rejected.
7. PAYMENT The payment will be arranged by the Regional Manager, CWC, RO, Bhopal on
receipt of pre receipted bill in duplicate.
Note:- CWC has introducing an E-payment system for 3rd party payment.
It is requested that following information/particulars may please submitted
along with the bill.
01: Permanent account number (PAN No.)
02: Bank Account No. of the Firm/Company.
03: Name & Address of the Bank & Branch.
04: IFSC Code No. of the Branch.
05: GSTIN No. of CWC RO Bhopal : 23AAACC1206D2ZN for work done
in M.P. State.
06: GSTIN No. of Raipur : 22AAACC1206D1ZQ for work done in
Chhattisgarh State.
Contractor should be ensure that the billing for work done in Madhya
Pradesh State with GSTIN No. of CWC RO Bhopal : 23AAACC1206D2ZN
and the billing for work done in Chhattisgarh State with GSTIN No. of
Raipur : 22AAACC1206D1ZQ.
In addition of the above the following information may also be submitted with
the bills:-
01: You should raise invoice complying with the GST provisions clearly
indicating CWC GSTIN and to sellers GSTIN.
02: GST claimed by the party shall clearly indicated separately in the invoice.
8. EMD The declaration as per Annexure – IX to be submitted by the bidder along with
the technical bid. In case of non-submission of the declaration, the
quotation/bid shall liable to be rejected. Agencies registered with NSIC/MSEs
in the required category should enclose the valid proof of their registration.
Their registration should be valid as on date of submission of quotation
and they also mention the terminal validity of their registration, failing which
 their offer shall not be considered for benefits detailed in MSE Notification of
Govt. Of India dated 23-03-2012, letter No. 9-10/2016-SG dated 05.1.2016 and
MSME order dated 09th November, 2018 or any notification of Govt. of India.
9. Security Deposit 3% of tendered value (approx) must be deposited by the successful tenderer
within ten working days from the date of award of contract. The account details
for online payment is as follows:-
Beneficiary Name – RM, CWC, RO, Bhopal.
Name of Bank – PUNJAB NATIONAL BANK
BRANCH – HABIBGANJ BRANCH BHOPAL
Account No. -1305002100015040
IFSC code – PUNB0130500
SD shall be released to the firm after successful expire of the guarantee period
& based on satisfactory services. No interest will be paid on the SD amount.
*There is no Exemption in case of SD for the NSIC/MSEs registered parties.
10. PENALTY / Calibration/repair of the moisture meters should be undertaken on receipt of
COMPENSATION AMC award issued from Regional Office, Bhopal and work order will be issued
FOR DELAY after award of contract. If the contractor fails to deliver any or all of the services
WORK within the specified period, this office will be entitled to deduct/recover the
amount as damages for the delay @ 0.5 % per week or part of the week of
delayed period as pre-estimated damages not exceeding 10% of the contract
value, without any controversy/dispute of any sort whatsoever..
11. Undertaking All bidders are required to give undertaking as per format attached in
Annexure-VII of not being debarred/blacklisted/terminated in last 05 years as
on the date of submission of this quotation.
12. Termination In case the tenderer fails to execute the agreement within specified time after
award of contract or anytime during the contract period fails to undertake /
execute the work within specified time, the contract shall be terminated
forthwith and further the tenderer shall be debarred from participating in similar
activities of CWC for a period of one year.
The contract shall be terminated after giving a notice period of seven days in
case service rendered by the contractor are not found to be satisfactory and the
work will be got done at the risk & cost of AMC contractor for remaining
period of the contract and Security Deposit shall be forfeited. The decision of
the Regional Manager, CWC, RO, Bhopal shall be final and binding on the
contractor.
13. ARBITRATION In case of any dispute, what so ever, the decision of the Regional Manager,
CWC, RO, Bhopal would be final.

Signature of contractor
With full address of the firm
& with rubber seal
 Annexure - II
AFFIDAVIT

(For Sole Proprietary Firm)

I, …………………………………………………………………….……….R/o

…………………………………………………………………………………………………………
……………………………………………………….………………………………………………
……………………………………………………………………………………. do herby
solemnly affirm and declare as under:-

1. That I am Sole Proprietor of

…………………………………………………………………………………………………………
(Sole Proprietor Firm Name)

2. That the office of the firm is situated

at……………………………………………………………………………………………….
…………………………………………………………………………………………………………
…….

DEPONENT

Place:

Date:

VERIFICATION

Verified that the contents of my above said affidavit are true and correct to the best of my
knowledge and nothing has been concealed there from.

DEPONENT

Place:

Date:
 ANNEXURE-III
FORMAT FOR POWER OF ATTORNEY TO AUTHORIZED SIGNATORY POWER OF
ATTORNEY

(To be executed on non-judicial stamp paper of the appropriate value in accordance with
relevant Stamp Act. The stamp paper to be in the name of the firm/ company who is
issuing the Power of Attorney).

We, M/s.________________(name of the firm/ company with address of the registered

office) hereby constitute, appoint and authorize Mr./Ms. ____________________(Name of
residential address) who is presently with us and holding the position of
___________________ and whose signature is given below as our Attorney to do in our
name and our behalf all or any of the acts, deeds or things necessary or incidental to our
bid for the work____________________(name of work), including signing and submission
of application/ tender/ proposal, participating in the meetings, responding to queries,
submission of information/ documents and generally to represent us in all the dealings with
CWC or any other Government Agency or any person, in connection with the works until
culmination of the process of bidding, till the Contract Agreement is entered into with CWC
and thereafter till the expiry of the Contract Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney
pursuant to this Power of Attorney and that all acts, deeds and things done by our
aforesaid Attorney shall always be deemed to have been done by us.

Our firm is a Member/Lead Member of the Consortium of __________________, and

________________.

Dated this the __________day of ____________________20

(Signature and name of authorized signatory being given Power of Attorney)

____________________________

(Signature and name in block letters of Proprietor/ All the partners of the firm/ Authorized
Signatory for the Company)(Strike out whichever is not applicable)

Seal of the Proprietorship firm/ Partnership firm/ Company

Witness 1 : Witness 2 :
Name : Name :
Address : Address :
Occupation : Occupation :

Notes:
- In case the Firm/ Company is a Member of a Consortium/ JV, the authorized signatory has
to be the one employed by the Lead Member.

- The mode of execution of the power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants(s) and when it is so required the same should be under common seal affixed in
accordance with the required procedure.

- Power of Attorney is to be attested by Notary.

 Annexure - IV

SCHEDULE OF RATE

SL.NO. Name of stores & Rate/per unit inclusive of all taxes except GST
specification
1. Calibration of Moisture Meter

2. Repairing of Moisture Meter

3. Repairing of Printer

GST The price quoted above is inclusive of all applicable taxes except GST. GST shall be paid
extra at applicable rates subject tosubmission of tax invoice as per rules under GST.

I/we thoroughly examined and understand the Terms & Conditions as mentioned in the
Notice Inviting Quotation vide No.CWC/RO-BPL/Tech-Moisture Meter/2/2022-23/ dated
08.06.2022 and shall be abide by us.

Signature of quotationer
With full address of the firm & with rubber stamp
 ANNEXURE-V

Sr. No. Description Make & Rate exclusive of GST @...

Origin GST @
Applicable rate
1. Carrier (Handle)
2. Body (Universal without spare)
3. Complete body universal
4. Test Cup
5. Bracket
6. Spur gear
7. Spur Pinion
8. Ratchet handle
9. Wooden base
10. Pinion Base
11. Bevel Pinion
12. Bevel Gear
13. Guide Nut
14. Lead Screw
15. Insulation disc
16. Thrust bearing
17. Pressure Plate
18. Spur gear axle
19. Wooden Box
20. Body DMM
21. Plunger agro
22. Crank Handle agro
23. Volume A, B, C
24. Allen Key
25. Top Plunger
26. Bottom Plunger
27. Circular Scale
28. Broken Body
29. B. K. Handle (Test Cup)
30. Micro Controller
31. Electronic Switch
32. Com. PCB
33. Com. Meggar Box (Cat. No.
6004/6005)
34. PCB display
35. PCB Low Battery
36. Temperature Sensor
37. Battery compartment with cells
38. Adapter
39. Pointer
40. Buzzer
41. I. C. Regulator 7805
42. Connector Leads 12 Pins
43. Connector Leads 2/3 Pins
44. Relay
45. Segment I. C
46. Timer I. C 7555
47. I. C. 7660
48. Switching Transistor (BC 107)
49. Crystal 6.1444 MHz
50. I. C. Base
51. I. C. 4051
52. I. C. 7447
53. Eprom
54. F. N. D.
55. Trimpot 1M, 5K, 20K or 50K each
56. PCB Press Switch
57. Phonosocket
58. Thumbwheel Switch Single
59. FND Board
60. Drycells (1.5 NV)
61. IC Base 16 Pin
62. IC Base 28 Pin
63. IC-7135
64. Bell Switch
65. IC Base 20 Pin
66. Power Supply
67. Scale Screw
68. Please Specify Other Spare parts (if
any)
69. Please Specify Other Spare parts (if
any)
70. Please Specify Other Spare parts (if
any)
 ANNEXURE-VI

AFFIDAVIT

To be submitted on a stamp paper (of Rs.10/- minimum) duly attested by NotaryPublic (duly
affixed with Notarial revenue stamp; and with Notary Seal; and NotaryRegistration number etc.)
I, S/o / D/o /W/o
Managing Director* / Director* / Partner* of M/s
Located at Do
hereby solemnly affirm and declare as under:-
1. The company/firm is a Micro/Small Enterprise as per the Govt. of India definition; and has been
functional at the time of bar coderegistration.
2. The company continues to be a Micro/Small Enterprise and functional as ondate.
3. As per books of accounts, the total investment (original purchase value) in Plant and Machinery in
the company as on the date of submission of bids is Rs.
4. i) Udyog Aadhar Memorandum (UAM) number of ourcompany is

ii) We hereby confirm that we have declared the UAM number of Central Public Procurement
Portal(CPPP).
iii) We are aware that non-declaration of UAM number on CPPP will make us ineligible to enjoy the
benefits as per Public Procurement Policy for MSEs order, 2012.

Signedon

DEPONENT

VERIFICATION:
Verified that the contents of the affidavit are true to the best of my knowledge and belief.

Place:

Date: ____________________

Note:- * Strike out whichever is not applicable.

 Annexure-VII
Format of Undertaking

It is certified that we, M/s……………………………………..(Name of the

Firm) has not been blacklisted or otherwise debarred or terminated by CWC,

FCI or any department of Central or State Government or any other Public

Sector Units during last 05 years as on the last day of submission of quotation.

Signature of contractor
With full address of the firm
& with rubber seal
 Annexure-VIII

Checklist of documents

Proof of Registration of Company/Firm. Yes/No

Affidavit as per Annexure – II submitted Yes/No

Format for authorization as per Annexure –III Yes/No

submitted

EMD details:-

Whether MSME or Not Yes/ No

If MSME, attach affidavit as per annexure-VI on Rs.10.00 Yes/ No

(minimum) notarised Stamp Paper
If MSME, Udyog Aadhar Registration (MSME) attached Yes/ No
certificate no. --------------------
validity

from................ to ------------

The declaration as per Annexure-IX is submitted or Yes/ No

not.
Blacklisting certificate

Whether the firm is black listed by any institutional Yes/ No

agency/ Govt. Department/ public sector undertaking
in last 5 years.
If yes, name the Agency /Govt. Dept. /PSU black listed
the quatationer.
If No, attached the undertaking as per Annexure-VII Yes/ No

PAN/GST details

- Whether the firm obtained GST registration certificate. Yes/ No

If yes, whether GST registration certificate attached

GST No.
If No, mention the reason and attach relevant documents.
Whether the firms registered under composition scheme.
……………………

Yes/ No

2. Whether the firm obtained PAN Card Yes/ No

a) If yes, whether attach the PAN Card,

Pan No. …………………….

Whether the required / valid document submitted against Yes/No

work experience criteria.

Whether the quotation along with terms & conditions Yes/No

signed by the tenderer.
 Annexure – IX

Proforma for Earnest Money Deposit Declaration

(On Non Judicial Stamp Paper)

Whereas, I/we…………………………..(name of agency) …………………………….. have submitted bids for

…………………………………. (name of work) ………………………………………………….. I/we hereby submit following
declaration in lieu of submitting Earnest Money Deposit.

1) If after the opening of tender, I/we withdraw or modify my/our bid during the period of validity of
tender (including extended validity of tender) specified in the tender documents/NIQ,

Or

2) If, after the award of work, I/we fail to sign the contract, or to submit performance guarantee
before the deadline defined in the tender document/NIQ, I/we shall be suspended for five years
and shall not be eligible to bid for Central Warehousing Corporation tenders from date of issue of
suspension order.

Signature of the contractor(s)

 Annexure-X

Calibration of Moisture Meters by Hot Air Oven method

1. The method is intended to serve as a standard method for checking the moisture meters,
which is particularly suitable for routine determination of moisture
2. Principle: The loss in mass of the ground test material after drying at 130 to 133 C̊ in
an oven is determined and expressed as percentage of moisture in the sample.
3. Samples of different commodities may be collected in the laboratory. Wheat, Rice,
Paddy, Whole Pulses, Split Pulses, Oilseeds and any of the spices may be taken for
these trials. The samples should be kept in a container like polythene bag, so that no
absorption of moisture from the atmosphere takes place.
4. From each sample, the required quantity (not less than 5 grams of ground sample) may
be drawn for determination of moisture content in the moisture meter. Three identical
samples from the composite sample of the same commodity may be drawn, ground in a
grinder, transferred to petri dishes and kept in the Hot Air Oven after taking weighment
of the petri dishes as well as petri dishes plus the ground sample.
5. The dishes may be left in the Hot Air Oven for two hours reckoned from the moment
when the Oven temperature reaches 130 ̊C. On expiry of this period of two hours with
130 C̊ temperature, the electricity may be disconnected; the sample shall be removed
from the Hot Air Oven and shifted to a desiccator for cooling. The dishes should not be
kept one over the other.
6. After the samples cool down to normal temperature, the petri dishes with the sample be
weighed. It takes 30 to 45 minutes after the dishes are put into the desiccator.
7. The loss in weight will be the loss of moisture and from the data collected, the
percentage of moisture in the sample be worked out as under:

i) Weight of petri dish = W1

ii) Weight of petri dish and sample = W2
iii) Therefore, the weight of the sample =W2-W1 = W3
iv) Weight of petri dish with sample after cooling in the =W4
desiccator
v) Therefore, the weight of the sample after heating =W4-W1-W5
and cooling
vi) Loss in weight = Loss of moisture =W3-W5 = W6
vii) Therefore, the percentage of moisture =W6 X 100/ W3

8. Now compare the difference between the moisture content determined in the moisture
meter and that determined by the Hot Air Oven method. While doing this, the average
result obtained in the three identical samples of the same commodity dried in the Hot
Air Oven method should be taken as the actual moisture content. If the moisture
content determined in the moisture meter is 16% and that obtained by the Hot Air Oven
method is 15.5%, the calibration will be done as – 0.5. Similarly, if the percentage
obtained in the meter is 15% and that obtained in the Hot Air Oven is 15.3%, the
correction will be + 0.3 and so on. In other words, if the percentage of moisture is
13.5% in a moisture meter which has been calibrated as +0.3, the actual moisture
content will be recorded as 13.8%.