Insert a Image

1. Do one of the following:

Select Insert > Pictures > This Device for a picture on your PC.
Select Insert > Pictures > Stock Images for high quality images or
backgrounds.
Select Insert > Pictures > Online Pictures for a picture on the web.

 

Insert a table
For a basic table, click Insert > Table and move the cursor over the grid until you highlight the
number of columns and rows you want.

 

Insert Hyperlink
1. Select the text or picture that you want to display as a hyperlink.
2. On ribbon, on the Insert tab, select Link.
 3. You can also right-click the text or picture and click Link on the shortcut menu.
4. In the Insert Hyperlink box, type or paste your link in the Address box.

Mail Merge
Step 1:

Open MS Word and click on the command sequence: Mailings tab → Start mail merge
group → Select recipients button → Type new List.

 

A dialog namely “New Address List” will pop up(as shown in the below image). Type here
the desired data under the given headings. To add a new record, click on the “New Entry”
button at the bottom of the dialog and click OK when you are done.

Step 2: Prepare Master Letter

The second step is to prepare our master letter for use in the mail merge.  Before we enter all
the letter text we’d like to link this Word file to our list of names.
Create a blank word document.
Click Mailings tab → Start Mail Merge group → Start Mail Merge → Letters command.

 

Then click the Mailings tab → Start Mail Merge group →  Select Recipients button → Use
Existing List command.

 

Now we can start typing the letter.

Now we would like to add the name and address and other details for the people on the
list.
Mailings tab→ Write & Insert Field group → Insert Merge Field button.
A pop-down will appear showing all the table headings, so choose Title and press the
spacebar to create a space.

 
Then do this again and choose FirstName, followed by a space (i.e., press only spacebar key
and no other key); then choose LastName but this time press the Enter key to create a new
line. Then repeat the steps to choose the Address field, and press enter key. 

 

Step 3:

Before we actually carry out the merge, we must first preview what the merged letters will
look like.

Mailings tab→ Preview Results group → Preview Results button

 
 Once we are happy with the preview, you can carry out the actual mail merge.
To do this you click the Mailings tab →  Finish group → Finish & Merge button and choose
Edit Individual Documents.

 

In the Merge to New Document panel, click All to create a separate letter for each person
on the Names list. Word then creates a fresh document with as many pages as there are
names on your list, and every page contains a wonderfully merged letter with all the
correct individuals’ details.

 

We can save this with an appropriate name, such as ABC.docx

 
Use mail merge to send Access data to Word
1. Open the Access database that contains the addresses you want to merge with Word.
2. If the Navigation Pane is not open, press F11 to open it.
3. Select the table or query that contains the addresses. If the address fields are spread
across multiple tables, create a simple select query that contains the fields you need, and
select that query for the merge operation.
4. On the External Data tab, in the Export group, click Word Merge.
5. The Microsoft Word Mail Merge Wizard dialog box opens.
6. Choose whether you want the wizard to link your address data into an existing Word
document, or to start with a new, blank document.
7. Click OK.

 

Record a macro
There are the following steps to record a macro in Microsoft Word -

Step 1: Open the new or an existing Word document.

Step 2: Click on the View tab on the Ribbon and click on the drop-down icon associated with
the Macros in the Macros section.
Step 3: Click on the Record Macro from the drop-down menu.

 

Step 4: A Record Macro dialog box will appear on the screen in which do the following -

1. Enter the Name for the macro in the Macro name text field.
2. To use the same macro for the further document, click on the All Documents
(Normal.dotm) option from the Store macro in drop-down menu.
3. Click on the Button icon in the Assign macro to section to run your macro.

 
Step 5:  A  Word Options  window will appear on the screen with highlighted  Quick Access
Toolbar at the left pane.

1. Click on the new macro name (Normal.NewMacros.MyMacro) on the left side of the

screen.
2. Click on the Add button to add the macro on the Quick Access Toolbar at the right side of
the screen.
3. Click on the Modify button, as shown in the below screenshot.

 

Step 6: Select macro  that you want to record from the  Modify Button dialog box, type the
Display name, and click on the OK button.
Step 7: Click on the OK button at the Word options window.

Step 8:  Now, click on the  View  tab and click on the  Macros  drop-down menu. Click on
the Stop Recording Macro from the drop-down menu.

 

Now, you can see that recorded macro will appear on the Quick Access Toolbar.

 

Email a document from Microsoft Word

1. Click File > Share, and then choose one of the following options:
2. Note: The options you see will vary depending on the Office program you’re using.
Upload to OneDrive    Uploads your file to your OneDrive account where you can then
share through a direct link or an email message.
Attach a copy instead    Choose to attach a the file to an email, or attach a PDF of the
file.
3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and
then click Send.
To export a Word report layout from a report to a file

1. In the development environment, open the report in Report Dataset Designer as follows.
1. On the Tools menu, choose Object Designer.
2. In Object Designer, choose Report, select the report, and then choose
the Design button.
2. On the Tools menu, choose Word Layout, and then choose Export.
3. Browse to the location where you want to save the exported file, and then choose
the Save button.

To import a Word report layout from a file into report

1. In the development environment, open the report in Report Dataset Designer as follows.
1. On the Tools menu, choose Object Designer.
2. In Object Designer, choose Report, select the report, and then choose
the Design button.
2. On the Tools menu, choose Word Layout, and then choose Import.
3. Locate the file that you want to import, and then choose the Open button.

Save a document as a webpage

If you need to save a Word document as a webpage, your best bet is to use the Web Page,
Filtered option.

When you save your document as a filtered webpage, Word keeps only the content, style
instructions, and some other information. The file is small, without a lot of extra code.

1. Click File > Save As and choose the location where you want to save your document.
2. Name your file.
3. In the Save as type list, choose Web Page, Filtered.

 

1. Click Change Title and type the title you want to display in a web browser’s title bar.
2. Click Save.
ADD A PASSWORD TO MICROSOFT OFFICE
The procedure is standard for most Office applications, so for this example, we will use
Microsoft Word 2016.

First, open the Office document you would like to protect. Click the File menu, select the
Info tab, and then select the Protect Document button. Click Encrypt with Password.

 

Enter your password then click OK.

 

Enter the password again to confirm it and click OK.

 
Microsoft Word will now indicate the document is protected. Each time you open the
document, you will be prompted to enter your password to access its contents.

 

Create a bibliography, citations, and

references
1. Put your cursor at the end of the text you want to cite.
2. Go to References >  Style, and choose a citation style.

 

3. Select Insert Citation.

 
 4. Choose Add New Source and fill out the information about your source.

Once you've added a source to your list, you can cite it again:

1. Put your cursor at the end of the text you want to cite.
2. Go to References > Insert Citation, and choose the source you are citing.

 

3. To add details, like page numbers if you're citing a book, select Citation Options, and
then Edit Citation.

 
Create a presentation in PowerPoint
Create a presentation

1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
To create a presentation from scratch, select Blank Presentation.

 

To use a prepared design, select one of the templates.

To see tips for using PowerPoint, select Take a Tour, and then select Create, .

Add a slide
1. In the thumbnails on the left pane, select the slide you want your new slide to
follow.
2. In the Home tab, in the Slides section, select New Slide.

 
3. In the Slides section, select Layout, and then select the layout you want from the
menu.

Add and format text

1. Place the cursor inside a text box, and then type something.

 

2. Select the text, and then select one or more options from the Font section of
the Home tab, such as Font, Increase Font Size, Decrease Font
Size, Bold, Italic, Underline, etc.
3. To create bulleted or numbered lists, select the text, and then
select Bullets or Numbering.

Add a picture, shape, and more

1. Go to the Insert tab.
2. To add a picture:
In the Images section, select Pictures.
In the Insert Picture From menu, select the source you want.
Browse for the picture you want, select it, and then select Insert.

 
3. To add illustrations:
In the Illustrations section, select Shapes, Icons, 3D Models, SmartArt, or Chart.
In the dialog box that opens when you click one of the illustration types, select
the item you want and follow the prompts to insert it.

Create or change a presentation’s handout

To see the handout options, click the View tab, and then click Handout Master in
the Master Views group.

 

This opens the Handout Master view.

 

Change the layout

In the Page Setup group, you can specify the number and layout of slides to print on
each page, change the orientation of handouts, and set the slide size. You can use
settings on all three menus—Handout Orientation, Slide Size, and Slides Per Page—to
customize your layout exactly how you want it.

 

Set the slides per page

1. Click Slides Per Page.

 
2. Choose a layout option from the thumbnail images.

Set the orientation

Click Handout Orientation, and then choose Portrait or Landscape.

 

Set the slide size

Click Slide Size (or, in PowerPoint 2010, Slide Orientation), and then choose one of

the options.

 

When PowerPoint is unable to automatically scale your content, it will prompt you
with a message. Select Maximize to increase the size of your slide content when
you are scaling to a larger slide size. (Choosing this option could result in your
content not fitting on the slide. ) Select Ensure Fit to decrease the size of your
content. (This could make your content appear smaller, but you’ll be able to see all
content on your slide.)
  

Preview your handouts

To preview the way your handout will look when printed:

1. Click File > Print.
2. Go to Settings > Full Page Slides, and then under Handouts, select the layout you
want and look at the preview pane. Click the File tab again to return to your
previous view.

Add speaker notes to your slides

Add notes while creating your presentation
The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture
below.) An empty Notes pane will prompt you with text that says, Click to add notes. Type
your speaker notes there. If you don’t see the Notes pane or it is completely minimized,
click Notes on the task bar across the bottom of the PowerPoint window (also marked in
magenta in the picture below).

 
If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the
side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line
of the pane and then dragging upward after the pointer turns into a double-headed arrow.

Create a presentation in Outline view

1. On the View tab, in the Presentation Views group, click Outline.
2. In the slide thumbnail pane, place the pointer, and then either paste your content or
begin typing text.
3. The first text you type will be a title, indicated by boldface type. Press ENTER when
you've completed the title.
4. PowerPoint uses the Enter key on the keyboard to start a new line in an outline. The new
line is automatically at the same hierarchical level as the one you just typed. To change
that hierarchical level:
Press the Tab key on the keyboard to move the current line downward one level in the
outline hierarchy.
Press Shift+Tab to move the current line upward one level in the outline hierarchy.

View a presentation in Outline view

On the View tab, in the Presentation Views group, click Outline.

Insert media clip in powerpoint

Embed a video stored on your PC

1. In Normal view, click the slide that you want the video to be in.
2. On the Insert tab, click the arrow under Video, and then click Video on My PC.
3. In the Insert Video box, click the video that you want, and then click Insert.

 

Use charts and graphs in your presentation

1. Click Insert > Chart.

 

2. Click the chart type and then double-click the chart you want.

 

3. In the worksheet that appears, replace the placeholder data with your own
information.

 

4. When you insert a chart, small buttons appear next to its upper-right corner. Use
the Chart Elements  button to show, hide, or format things like axis titles or data
labels. Or use the Chart Styles  button to quickly change the color or style of the
chart.
5. When you’ve finished, close the worksheet.
Add transitions between slides

1. Select the slide you want to add a transition to.

2. Select the Transitions tab and choose a transition.
3. Select a transition to see a preview.
4. Select Effect Options to choose the direction and nature of the transition.
5. Select Preview to see what the transition looks like.

To remove a transition, select Transitions > None.

Set the timing and speed of a transition

Use Duration to set transition speed. A shorter duration means that a slide advances
faster, and a larger number makes the slide advance more slowly.

1. Select the slide that has the transition that you want to modify.
2. On the Transitions tab, in the Timing group, in the Duration box, type the number
of seconds that you want.

 

Add a sound to each slide that has a transition

1. Press and hold the Ctrl key while you select the transition slides that you want to
add a sound to.
2. Click TRANSITIONS > Sound.
3. Do one of the following:
Click one of the built-in sounds, such as Chime or Drum Roll.
Click Other Sound to add your own sound file.
4. Click TRANSITIONS > Preview to hear the sound while the transition plays.
 Spreadsheet
1. MS Excel is a spreadsheet program where one can record data in the form of
tables. It is easy to analyse data in an Excel spreadsheet.
2. By organizing data using software like Excel, data analysts and other users can
make information easier to view as data is added or changed. Excel contains a
large number of boxes called cells that are ordered in rows and columns. Data is
placed in these cells.

How to open MS EXCEL

To open MS Excel on your computer, follow the steps given below:

1. Click on Start
2. Then All Programs
3. Next step is to click on MS Office
4. Then finally, choose the MS-Excel option
5. Alternatively, you can also click on the Start button and type MS Excel in the search
option available.

SELECTING AND INSERTING WORKSHEET.

1. Insert a worksheet Select the New Sheet plus icon Select at the bottom of the
workbook.
2. Or, select Home > Insert > Insert Sheet.
3. Insert Cells
Rename a worksheet
1. Double-click the sheet name on the Sheet tab to quickly rename it.
2. Or, right-click on the Sheet tab, click Rename, and type a new name.

Move a worksheet
• To move the tab to the end, right-click the Sheet tab then Move or Copy >
(move to end) > OK .
• Or, click and drag to tab to any spot.

Delete a worksheet
• Right-click the Sheet tab and select Delete.
• Or, select the sheet, and then select Home > Delete > Delete Sheet.

USING PASSWORD PROTECTION IN MS-EXCEL.

• Select File > Info.
• Select the Protect Workbook box and choose Encrypt with Password.
• Enter a password in the Password box, and then select OK.
• Confirm the password in the Renter Password box, and then select OK.
 INSERTING FORMULA AND STATISTICAL FUNCTION

USING FORMAT CELLS.

1. Select the cells.
2. Go to the ribbon to select changes as Bold, Font Color, or Font Size.
3. Apply Excel Styles
4. Select the cells.
5. Select Home > Cell Style and select a style.
6. Modify an Excel Style
7. Select the cells with the Excel Style.
8. Right-click the applied style in Home > Cell Styles.
 9. Select Modify > Format to change what you want.

USING GRAPHICAL REPRESENTATION OF DATA

Create a chart
1. Select the data for which you want to create a chart.
2. Click INSERT > Recommended Charts.
3. On the Recommended Charts tab, scroll through the list of charts that Excel
recommends for your data, and click any chart to see how your data will look.
4. If you don’t see a chart you like, click All Charts to see all the available chart types.
5. When you find the chart you like, click it > OK.
6. Use the Chart Elements, Chart Styles, and Chart Filters buttons, next to the upper -right
corner of the chart to add chart elements like axis titles or data labels, customize the
look of your chart, or change the data that is shown in the chart.
 7. To access additional design and formatting features, click anywhere in the chart to add
the CHART TOOLS to the ribbon, and then click the options you want on the DESIGN and
FORMAT tabs.

Create a formula that refers to values in other cells

o Select a cell.

o Type the equal sign “=”.

o Select a cell or type its address in the selected cell.

o Enter an operator. For example, – for subtraction.

o Select the next cell, or type its address in the selected cell.
o next cell
o Press Enter. The result of the calculation appears in the cell with the formula.

1. See a formula When a formula is entered into a cell, it also appears in the Formula
bar.
2. To see a formula, select a cell, and it will appear in the formula bar.
Filter a range of data
1. Select any cell within the range.
2. Select Data > Filter.

3. Select the column header arrow .

4. Select Text Filters or Number Filters, and then select a comparison, like
Between.

5. Enter the filter criteria and select OK.

Filter data in a table
When you Create and format tables, filter controls are automatically added to the table
headers.

1. Select the column header arrow for the column you want to filter.
2. Uncheck (Select All) and select the boxes you want to show.
 3. Click OK.

The column header arrow changes to a Filter icon. Select this icon to change or
clear the filter.
 WHAT IS RDBMS CONCEPTS ?

RDBMS (relational database management

system)
A relational database management system
(RDBMS) is a collection of programs and
capabilities that enable IT teams and others
to create, update, administer and otherwise
interact with a relational database.
RDBMSes store data in the form of tables,
with most commercial relational database
management systems using Structured
Query Language (SQL) to access the
database. However, since SQL was invented
after the initial development of the
relational model, it is not necessary for
RDBMS use.
 Relational Model in DBMS

The relational Model was proposed by

E.F. Codd to model data in the form of
relations or tables. After designing the
conceptual model of the Database using
ER diagram, we need to convert the
conceptual model into a relational model
which can be implemented using any
RDBMS language like Oracle SQL, MySQL,
etc. So we will see what the Relational
Model.
What is the Relational Model?
The relational model represents how data is stored in Relational
Databases. A relational database stores data in the form of
relations (tables). Consider a relation STUDENT with attributes
ROLL_NO, NAME, ADDRESS, PHONE, and AGE shown in Table.
 STUDENT

ROLL_NO. NAME. ADDRESS. AGE

1. RAM DELHI 19
2. RAMESH DELHI 18
3. SUJIT DELHI 20
IMPORTANT TERMINOLOGIES
1.Attribute
2.Relation Schema
3.Tuple
DATA MODELLING USING ERD
 INTRODUCTION OF MS ACCESS

Microsoft Access is a well-known database management

system produced by Microsoft and is part of the Microsoft
365 office suite. Microsoft Access combines Microsoft’s
relational Jet Database Engine with software development
tools and a graphic user interface (GUI). It was first released
in November 1992, so it’s been around for a while. In the
rapidly changing, fast-paced IT world, we can best describe
a 30-year-old program as “venerable.”

Microsoft Access also has the distinction of being the first

mass-market database program for Windows.

Microsoft Access enables business and enterprise users to

manage data and analyze vast amounts of information
efficiently. The program provides a blend of database
functionality and programming capabilities for creating
easy-to-navigate forms.

Microsoft Access is like Microsoft Excel in that you can

store, edit, and view data. However, Access has much more
to offer, as we are about to see.