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Technology and Livelihood

Education
ICT – Grade 7-STE
Quarter 3 - Module 3

PRE–TEST
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Direction: Read the questions carefully and choose the letter of the correct answer and write it in
your answer sheet.

1. It allows you to manipulate features such as page size, text, graphics and borders to create
professional quality printed documents.
A. MS Word B. Corel Draw C. MS Powerpoint D. MS Publisher
2. Which of the following is NOT a tool bar used in working with MS Publisher?
A. Ribbon B. Guides C. Ruler D. Formula Bar
3. This are viewing tools that you can use to line up text.
A. Boundaries B. Ruler C. Baselines D. Guides
4. This are thin lines that help you align various objects.
A. Boundaries B. Ruler C. Baselines D. Guides
5. You can use this tools to the left and top of your publication to help you line up text, images and
other objects and get a clearer idea of exactly where those objects will appear on the printed page.
A. Boundaries B. Ruler C. Baselines D. Guides
6. This are green lines that you can add anywhere in your publication.
A. Margin guides B. Guides C. Customizable guides D.Boundaries
7. This are blue lines that mark the edges, or margins, of the printable area on each page of your
publication.
A. Margin guides B. Guides C. Customizable guides D.Boundaries
8. What tab are you going to use, if you are going to access the Backstage view.
A. Home Tab B. File Tab C. Insert Tab D. View Tab
9. In modifying text boxes, what is this option that allows you to format text boxes that automatically
adjust font or text box size to get a good fit.
A. Align Text B. Edit Text C. Text Fit D. Wrap Text
10. In formatting text, what are this commands designed to help you embellish your text?
A. Alignment Commands C. Linking Commands
B. Effects Commands D. Typography Commands
11. What typography command enlarges the first letter of the selected text?
A. Drop Cap B. Number Style C. Stylistic Sets D.Stylistic Alternates
12. What is NOT true about Boundaries?
A. They are evenly-spaced horizontal lines that you can use to line up text.
B. They are dark blue dashed borders that appear around your objects.
C. They can be useful when you are aligning objects or wrapping text.
D. It is one of the publication viewing tools.
13. On the text fit options, what are you going to select if you have a certain amount of space for
your text box and want your text to fill the entire area?
A. Best Fit B. Do not Autofit C. Grow Text Box to Fit D. Shrink Text on Overflow
14. Which is NOT true about Typography Commands?
A. It helps you embellish your text. C. There are seven Publisher Typography Commands
B. It enhance the appearance of your text D. It can be found in the Text Box Tools Tab
15. When you run out of room for text, what is this command that you can use to connect text
boxes.
A. Info Command B. Link Command C. Option Command D. Recent Command

Lesson
Getting to Know MS Publisher
1
The students should be able to:

 Familiarize themselves with Microsoft Publisher.

 Describe the basic parts of the Publisher workspace

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Jumpstart
Direction: Write TRUE if the statement is correct and FALSE if the statement is wrong. Write
your answer in your answer sheet.

____________1. One of the most common desktop publishing is MS Powerpoint.

____________2. The Page Navigation Pane allows you to view and work with the pages in your
publication.
____________3. The viewing tools are for editing only.
____________4. Baselines are evenly-spaced horizontal lines that you can use to line up text.
____________5. Boundaries are dark green dashed borders that appear around your objects.
____________6. Guides are thin lines that help you align various objects.
____________7. Margin guides are automatically created when you set your page margins.
____________8. Customizable guides which are green lines that you can add anywhere in your
publication.
____________9. To access Backstage view, click the Home Tab
____________10. There are 9 different commands in the Backstage view.

Discover
One of the most common Desktop Publishing software is the Microsoft Publisher. It
allows you to manipulate features such as page size, text, graphics and borders to create
professional quality printed documents.

WORKING WITH MS PUBLISHER

Opening MS Publisher may vary depending
on the computer you are working on.
1. Click on the Start button, select All
Programs menu » Microsoft Office »
Microsoft Office Publisher. You will see an
icon on your desktop that looks similar to this

Double click on this icon to open

MS Publisher.
2. Publisher start up in the Getting Started
with the Microsoft Office Publisher window
offering many pre-formatted designs to use in
creating your publication.
The MS Publisher Window
The Publisher Window contains many parts that work together to make creating documents
easier. Understanding these elements will help you become comfortable with the application.

Publisher Window Components

Publisher appears as displayed below when a new blank Publication file is created. You have
on your left the navigation pane to allow you to navigate through the pages of your publication
and on the right the individual page or pages selected in the navigation pane. This is the area to
place the objects that make up your publication. It is either textual or graphical in nature.

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 Figure 1: The Navigation Pane

As soon as a publication type is chosen, the window displays more specific choices for that
publication type.

Basic Parts and Functions of MS Publisher

The illustration below consists of the important tool bars in working with MS Publisher

Quick Access Toolbar

The Quick Access Toolbar lets
you access common commands, no
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matter which tab you are using in the
Ribbon. By default, it shows the Save,
Undo, and Redo commands

Figure 4: Quick Access Toolbar

The Page Navigation pane allows you to view and work with the
pages in your publication. You can add, delete, rearrange, and
duplicate pages in the Page Navigation pane. You can also organize
your pages into Sections.

Figure 5: Page Navigation

The Ribbon
The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like
"Text Box Tools" or "Picture Tools," may appear only when you are working with certain items
like text boxes or images.

Figure 6: The Ribbon

Viewing Tools
Publisher offers a group of viewing tools to help you control the layout of your text, images and
objects on the page. These viewing tools are for your editing purposes only.

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They can be turned on and off and will not appear in your printed publication.

 To access and choose viewing tools, select the View tab and locate the Show group. Click
the checkboxes of the various view options to turn them on and off.

Publication viewing tools

The publication viewing tools include:

1, Rulers You can use the rulers to the left and top of your publication to help you line up text,
images and other objects and get a clearer idea of exactly where those objects will appear on
the printed page. When you select an object in your publication, a white space will appear on
the rulers to show the object's location

2. Baselines Baselines are evenly-spaced horizontal lines that you can use to line up text.
You'll learn about automatically aligning text to your baselines in the Working with Text lesson.

3. Boundaries
Boundaries are dark blue dashed borders that appear around your objects. Viewing object
boundaries can be useful when you are aligning objects or wrapping text.

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Guides
Guides are thin lines that help you align various objects. There are two types of guides:

Margin guides, which are blue lines that mark the edges, or margins, of the printable area on each
page of your publication. Margin guides are automatically created when you set your page margins.

Customizable guides, which are green lines that you can add anywhere in your publication

To Add Green Guides:

1. Click either the horizontal or vertical ruler.

Creating Vertical Guide

2. Drag your mouse to your publication, and release to add the guide in the desired location.
Dragging the guide to the desired location

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3. Your guide will be placed. You can move it any time by clicking and dragging it.

The Task Pane

The right task pane shows a larger thumbnail of the
selected design and any available settings which can be
changed.
Make changes in the color scheme, font scheme, business
information, page size, layout, etc.
Some publication types do not allow for editing of some of
the options. In this case, they will be grayed out.
When all settings are chosen, click the Create button to
create the publication.
If the default setting fits the needs for a publication, just
double click on the type of publication.

Once the Publication is created, the main Publisher

window will be displayed. The menu bar and other toolbars have several the same choices that are
used in Office 2003 applications. This is a desktop publisher 2010, so an Object toolbar has been
added to the left side of the Publisher window.

Backstage View
In Publisher 2010, options for saving, printing and creating publications are all located in
Backstage view. It is similar to the Office Button Menu from Publisher 2007 or the File Menu from
earlier versions of Publisher. However, unlike those menus, it is a full-page view, which makes it
easier to work with.

 To access Backstage view, click the File tab.

Study the different commands numbered 1 to 8 in figures below.

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1. The save, save as, open and close command

2. The Info Command

3. The Recent View Command

4. The New Command 5. The Print Command

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6. The Save and Send Command

7. The Help Command

8. The Option Command

Explore
Try to explore the Desktop Publishing software to familiarize yourself with the
different tools to be used in doing creative designs.

Do the following to test your understanding

1. Open Publisher on your computer. A new blank publication will be created. (You'll need to exit
Backstage view to view it.)

2. Click through all of the tabs and notice how the Ribbon options change.
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3. Try turning on and off various viewing tools.

4. Add a green guide.

5. Return to Backstage view to view your publication info.

6. Close Publisher without saving the publication.

Deepen
Identify the different toolbars in MS Publisher.

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1.
3.

4.
5

6. 7

Lesson
Common task in Publisher
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The students should be able to:
• Identify the different common task in Publisher such as working with text, working
with text boxes, wrapping text, wrapping text around the object, connecting text boxes, and
modifying text

Jumpstart
Arrange the steps in inserting a text box.

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_________ On the ribbon, select the Insert tab and locate the Text group

_________ You can now start typing inside the text box.

_________ The cursor will turn into a crosshairs.

_________ Click anywhere on your publication and drag your mouse to create the text box.

_________ Click the draw text box command.

Arrange the steps in connecting to a new text box.

_________ Select your text

_________ Click the create link command

_________Click the text box tools format tab and locate the linking group

_________The link icon will appear in place of your cursor.

_________ Click the spot on your publication where you would like to add the linked text

box.

Discover

I. WORKING WITH TEXT

To create and design effective publications, you need to present text in a readable and
visually interesting way. For this reason, Publisher offers a number of tools that let you customize
and control the layout and appearance of the text in your publication.

Text Basics
In order to use MS Publisher, you must have the knowledge in using the Microsoft Word
application. If you find yourself having trouble working with text in Publisher, review your Word
course, especially the following lessons:

Text Basics - Reviews basic topics like inserting, deleting, copying, and moving text

Formatting Text - Includes text formatting tasks like changing font style, size, and color

Checking Spelling and Grammar - Presents tools you can use to proofread your text

Working with Lists - Guides you through creating and formatting lists

Line and Paragraph Spacing - Explains how to adjust spacing

II. WORKING WITH TEXT BOXES

In Publisher, text is contained in text boxes, which are blocks of text that you can place
on the page. When you create or select a text box, the Text Box Tools tab will appear on the
Ribbon. On this tab are commands that let you adjust and format your text box and the text it
contains.

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Insert a Text Box:

1. On the Ribbon, select the Insert tab and locate the Text group.

2. Click the Draw Text Box command.

3.The cursor will turn into a crosshairs . Click anywhere on your publication and drag your mouse to
create the text box.

4.You can now start typing inside the text box.

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III. WRAPPING TEXT
If you place a text box near an image or another object, you may notice that the text is
overlapping with the object or doesn't appear exactly where you want it, to fix this problem you'll
need to change the object's text wrapping settings.

IV. WRAPPING TEXT AROUND THE OBJECT

3.

Select the desired wrap option. The text will adjust based on the option you have selected.

4. If necessary, reposition the object and adjust the image until the text wraps correctly.

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If you can’t get your text to wrap the way you wish, click the Wrap Text command and select
More Layout Options from the menu. You can make more precise changes in the Advanced
Layout dialog box that appears.

V. CONNECTING TEXT BOXES

As you work with text boxes, you might find that a text box isn't large enough to contain all of the text
you want to include. When you run out of room for text, you can use the Link command to connect text
boxes. Once two or more text boxes are connected, text will flow or continue from one text box to the
next.

Connect to a New Text Box

1. Select your text box.

2. Click the Text Box Tools Format tab and locate the Linking group.

3. Click the Create Link command.

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4.The Link icon will appear in place of your cursor. Click the spot on your publication where you would
like to add the linked text box.

5.Continue typing your text. Any text that overflows from the original text box will now appear in the
connected box.

VI. MODIFYING TEXT BOXES

The Text Fit options allow you to format text boxes that automatically adjust font or
text box size to get a good fit. There are four text fit options that you can apply to any text
box:
Best Fit, which makes the text larger or smaller to fit the text box.

ShrinkText on Overflow, which automatically shrinks the font size when the text box has
no room for additional text.

Grow Text Box to Fit, which automatically enlarges your text box based on text size and
length.

Do not Autofit, which makes no automatic changes to your text or text box size. This is
the default option.

For instance, if your text box is too small for your text, you may apply Shrink Text on
Overflow or Grow Text Box to Fit.

 To modify text fit, select the text box, then click the Text Fit drop-down command in the
Text group of the Text Box Tools tab. Select the desired option.
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VII. FORMATTING TEXT

Publisher includes various typography commands designed to help you embellish

your text. Although Publisher's developers have touted this as a significant feature, it is
important to note that many of these effects only work with a small number of fonts, such
as Calibri, Cambria, and Gabriola. Still, if you are using these fonts, the typography
commands can enhance the appearance of your text.

Typography commands can be found in the Text Box Tools tab. To apply any
command, simply select your text, then click the desired command. Certain commands, like
Stylistic Sets, will include a drop-down list of choices.

There are six Publisher typography commands:

1. Drop Cap, which enlarges the first letter of the selected text.

2. Number Style lets you choose between four different styles for number spacing and
alignment.
3. Ligatures -connect certain combinations of letters to make them easier to read.
Stylistic Sets-

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4. Stylistic Sets- lets you choose between various embellishments for your fonts, usually in
the form of exaggerated serifs or flourishes.
Various stylistic sets

5. Swash- embellishes capital letters

6. Stylistic Alternates- offer alternate versions of specific letters such as g.

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 Explore
Perform the given activity:

1. INSERTING TEXT BOX

a. Open a publication
b. Insert Text Box and add a text (Your fullname)
c. Change the text box fit settings to see the effect on your text.
d. Save your file as INSERTINGTEXTBOX_JEANGALESTE. Use your name in the file
name.

2. CONNECTING TEXT BOXES

a. Open a publication
b. Insert a text box, in the text box you are going to encode a short story using the
steps in connecting text boxes, your story will look like the image below.

c. Save your file as CONNECTINGTEXTBOXES_JEANGALESTE. Use your name in the

file name.

3. FORMATTING TEXT
a. Open a publication
b. In your file, you are going to make an example of the 6 typography commands.
c. Save your file as FORMATTING TEXT_JEANGALESTE. Use your name in the
filename.

Gauge
Direction: Read the questions carefully and choose the letter of the correct answer and write it in
your answer sheet.

1. It allows you to manipulate features such as page size, text, graphics and borders to create
professional quality printed documents.
A. MS Word B. Corel Draw C. MS Powerpoint D. MS Publisher
2. Which of the following is NOT a tool bar used in working with MS Publisher?
A. Ribbon B. Guides C. Ruler D. Formula Bar
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3. This are viewing tools that you can use to line up text.
A. Boundaries B. Ruler C. Baselines D. Guides
4. This are thin lines that help you align various objects.
A. Boundaries B. Ruler C. Baselines D. Guides
5. You can use this tools to the left and top of your publication to help you line up text, images and
other objects and get a clearer idea of exactly where those objects will appear on the printed page.
A. Boundaries B. Ruler C. Baselines D. Guides
6. This are green lines that you can add anywhere in your publication.
A. Margin guides B. Guides C. Customizable guides D.Boundaries
7. This are blue lines that mark the edges, or margins, of the printable area on each page of your
publication.
A. Margin guides B. Guides C. Customizable guides D.Boundaries
8. What tab are you going to use, if you are going to access the Backstage view.
A. Home Tab B. File Tab C. Insert Tab D. View Tab
9. In modifying text boxes, what is this option that allows you to format text boxes that automatically
adjust font or text box size to get a good fit.
A. Align Text B. Edit Text C. Text Fit D. Wrap Text
10. In formatting text, what are this commands designed to help you embellish your text?
A. Alignment Commands C. Linking Commands
B. Effects Commands D. Typography Commands
11. What typography command enlarges the first letter of the selected text?
A. Drop Cap B. Number Style C. Stylistic Sets D.Stylistic Alternates
12. What is NOT true about Boundaries?
A. They are evenly-spaced horizontal lines that you can use to line up text.
B. They are dark blue dashed borders that appear around your objects.
C. They can be useful when you are aligning objects or wrapping text.
D. It is one of the publication viewing tools.
13. On the text fit options, what are you going to select if you have a certain amount of space for
your text box and want your text to fill the entire area?
A. Best Fit B. Do not Autofit C. Grow Text Box to Fit D. Shrink Text on Overflow
14. Which is NOT true about Typography Commands?
A. It helps you embellish your text. C. There are seven Publisher Typography Commands
B. It enhance the appearance of your text D. It can be found in the Text Box Tools Tab
15. When you run out of room for text, what is this command that you can use to connect text
boxes.
A. Info Command B. Link Command C. Option Command D. Recent Command

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