Guide Applicants

Guide for Applicants
Clearing House for Postgraduate Courses in Clinical Psychology
0113 343 2737 [email protected] www.leeds.ac.uk/chpccp

Table of Contents
Getting started .............................................................................................. 4
What you need to know before you start ....................................................................... 4
Registering - for people applying for the first time ......................................................................... 6
Starting a new application - for people who have applied before................................................... 9
Copying information from a previous application ................................................................................ 12
Forgotten your password ......................................................................................................................... 14
Completing your application ..................................................................... 16

Your details .................................................................................................................................................... 16
Funding - UK working.................................................................................................................................. 17
Funding - Self-funded.................................................................................................................................... 21
Course centres.............................................................................................................................................. 23
Basics - GBC of BPS ..................................................................................................................................... 26
Basics - English language .............................................................................................................................. 29
Basics - Other languages ............................................................................................................................. 30
Basics - Disability scheme ........................................................................................................................... 31
References ...................................................................................................................................................... 32
Qualifications - School qualifications ........................................................................................................ 35
Qualifications - University qualifications ................................................................................................. 37
Experience - Occupational and/or research experience ..................................................................... 39
Experience - Other experience................................................................................................................. 41
Personal statements - Reflection on your work/research experience ............................................ 42
Personal statements - Background information .................................................................................... 43
Documents - How to submit documents ............................................................................................... 46
Documents - What documents to provide ............................................................................................ 47
Equal opportunities ...................................................................................................................................... 51
Checking and submitting your application .............................................. 54

Downloading your application as a pdf file to check it ........................................................................ 54
Submitting your application ........................................................................................ 55
Paying your fee .............................................................................................................................................. 57
What happens next .................................................................................... 62

Changing your contact details ................................................................................................................... 62
Checking applications at the Clearing House ........................................................................................ 64
Releasing applications to course centres ................................................................................................ 64
Short-listing .................................................................................................................................................... 64
Interviews ....................................................................................................................................................... 64
Offers of places and reserve lists .............................................................................................................. 65
Withdrawing your application ................................................................................................................... 65
Our contact details ...................................................................................................................................... 65
Getting started - what you need to know
The closing date for applying is 1.00pm (UK time) on 27 November 2019.
This document guides you through your application screen by screen.
If you have any issues using our website eg in relation to a disability, please contact us (see below for our
contact details) to discuss how you can make an application eg for our support in using the website, for an
application in another format, etc.
When you use our website for the first time on your computer you will be asked to accept Cookies to
continue. Cookies ensure you have a good browsing experience by allowing you to remain logged into the
site as you move from screen to screen, and by preventing fraudulent access to the site. They also help us
to improve the site by collecting information about how visitors use it eg information on the number of
visitors, the pages they visited, the type of devices they used etc. For more information about Cookies
please see our data protection and privacy webpage: https://www.leeds.ac.uk/chpccp/dataprotection.html
If you want to get an overview of your application at any stage please click on Process in the menu
across the top of any screen. You will also see this overview screen each time you login.
When you answer questions on any screen you need to save your answers by clicking the appropriate
button. If you move away from a screen without saving your answers you will lose the information you
have entered.
Questions with an * are mandatory questions.
For the longer text questions we suggest you type a brief draft answer the first time you use that
section, which you can amend later. You can if you wish type an answer in eg Microsoft Word and then
paste this into your application. This will only paste the text and not the formatting eg text will not appear
as bold or italic etc.
Some questions have character limits (not word limits). The website counts all characters including
spaces.
As you complete each section a tick will appear in the left-hand menu and in the overview of your
application. This means that you have answered all the mandatory questions in that section. It does not
mean that the answers have been checked for you.
You can download a pdf file of your application to check your answers at any stage. Please also
check your application before submitting it. Once you have submitted your application you cannot
make changes, except to update your contact details.
If you take an inappropriate action you will see a red error message explaining the problem eg if you
format a date incorrectly (in this case 01/09/2013 should be 09/2013), or if you try to move on from a
screen without entering some mandatory information (in this case some relevant experience), etc.
GUIDE FOR APPLICANTS – 01/09/2019 4

Registering - for people applying for the first time
If you are applying for the first time you need to register. Start by clicking Register in the left-hand menu.
The email address you use at this stage will usually be your contact and login for the whole application
process so please use an email address you will check regularly.
Please type in your Forename, Surname and email address. Then type a password of your choice in the
password box, and type it again to Confirm Password in the box below, then click Register.
When you have registered you will see this screen and be sent an email.

The email has a link for starting your application. The link is only valid for 24 hours for security reasons so
please use it promptly. If you are unable to use it within the time limit you will need to re-register.
Your email software may treat our emails as junk or spam, so if you do not receive the email please check
your Junk Email folder and/or Spam Email folder. You may need to move the email into your Inbox
to be able to use the link, depending on the email software you are using.
When you follow the link from the email you will see the screen below. Please click Start an Application.

Please fill in your contact details then click Save Your Details and Continue.
Please provide your full postal address and ensure that your telephone number is correct.
You have started your application! Please see Completing your application below for details about the
other sections.

Starting a new application - for people who have applied before
If you have started or submitted an application before please login rather than registering again.
This gives you access to your previous application(s) and also gives your referees access to any previous
references they provided for you. If you register again neither you nor your referees will be able to re-use
any information from previous applications.
Please use the email address and password from when you last logged in.
If you cannot remember your password please click "Forgotten your password" to get an email to reset
your account (see Forgotten your password below for more information).

When you login you will see the following screen.
Clicking Start a New Application opens a new blank application and most screens have a button to copy
information from your previous application. You can do this section by section as convenient and then edit
the information as required.
The website will copy over information from the most recent submitted application, on the basis that this
is likely to be the most complete. If you started applications in previous years but did not submit any of
them, the website will copy over the most recent application you have.
You can also view your previous application(s) by clicking Archived Applications.
If you are uncertain at any stage whether you are in your current application or a previous application you
can click on Process in the menu across the top of any screen. This takes you to the overview of your
current application.

Clicking on Start a New Application takes you to the following screen.
The Your Details section will already have been copied over from your previous application and should
therefore be complete. You can then open a section of your choice, such as Basics.

Copying information from a previous application
If you have applied before, a copy button is available in most sections to copy information from your
previous application, as shown below. You can do this section by section as convenient and then edit the
information as required.
The website will copy over information from the most recent submitted application, on the basis that this
is likely to be the most complete. If you started applications in previous years but did not submit any of
them, the website will copy over the most recent application you have.
When you click the button you are asked to confirm that you wish to copy the information from your
previous application.
We recommend that after copying the information you click on the Save/Update/Submit/Continue button
available on most screens to confirm what has been copied.

Forgotten your password
If you cannot remember your password please click on "Forgotten your password" on the Login screen.
Please enter your email address and click OK to get an email to reset your password.
If the email address you enter is registered, the website will confirm that an email will be sent to you.
If our website does not recognise any email address you provide, please contact us to check what email
address you are registered with (see below for our contact details).

The email has a link for resetting your password. The link is only valid for one hour for security
reasons so please use it promptly. If you are unable to use it within the time limit you will need to request
another email.
When you click the link in the email it will take you to the screen below.
Type in a password of your choice and Confirm it in the box below, then click Reset Password to login to
our website.

Completing your application - Your details
You have already completed this section as part of the process of starting your application so you should
see a “filled in” screen like the one below. Please ensure that you have provided an email address you
will check regularly and your full postal address on your application, and check that your telephone
number is correct.
If any of your contact details change please amend them and click the Update button. You can do this
either before or after you submit your application. This updates our records and, if your application has
been released to the course centres (see below for details), they will automatically be informed too. If you
change your email address this will also change your login information. We would suggest only doing this if
necessary eg if an email address is no longer valid. Please see changing your contact details below for more
information.

Funding - UK working
Please select your nationality then click Submit.
If you have dual nationality please also tick the box before clicking Submit.
If you select British, no further information is required.
If you select British and tick the dual nationality box you will be asked for details of your other nationality
as shown below. Please enter brief details eg Irish and click the Submit button.

If you select Other European Union/European Economic Area/Switzerland you will be asked which country
you are from. (If you select Other European Union/European Economic Area/Switzerland and tick the dual
nationality box you will also be asked to provide details of your other nationality - see previous page for
information).
Please select this from the list as shown above, and click Submit as shown below.

If you select Other Nationality (with or without dual nationality) you will be asked for details of your
nationality. Please type this in and click the Submit button below the question.

This will bring up a question about your right to work in the UK. Please select yes or no and click the
Submit button.
If you answer yes, you will need to provide details of why this is the case, as shown below. Again, please
click the Submit button underneath the question to save your answer.
If you do not have UK/EU/EEA/Swiss nationality you need to provide a copy of the details page of your
passport in the Documents section (see below). Also, if you have the right to work in the UK you will
need to provide a document that confirms your status, if you are applying for an NHS place. (People
currently training as clinical psychologists are employed by the NHS. These arrangements may be amended for
candidates entering training in 2020, but this is unclear at this stage. Please see the Funding page of our website for
more information: https://www.leeds.ac.uk/chpccp/funding.html). Please provide a copy of the details page of
your passport and a copy of any paperwork from the UK authorities that gives details about your right to
work eg a copy of your Residence Permit.

Funding - Self-funded
Some course centres have self-funded places and some do not. For further details on which course centres
are involved please see our website: https://www.leeds.ac.uk/chpccp/funding.html and
https://www.leeds.ac.uk/chpccp/internationalfunding.html
Please indicate whether you are willing and able to provide your own funding and click Submit.
If you answer No then no further information is required.
If you answer Yes you will be asked for further details as shown below.

For the question about the role of the clinical psychologist, you can if you wish type a brief draft answer (as
shown above) and amend it later. Or you can type an answer in eg Microsoft Word and then paste this in.
This will only paste the text and not the formatting eg text will not appear as bold or italic etc. The
character limit on this question, as in other sections of the application, counts all characters including
spaces.
Once you have answered the additional questions please click the Submit button at the bottom of the
screen.

Course centres
If you have not completed the Funding section and saved/submitted all your answers you will see the
following screen in the Course Centres section.
The information on which type of course you are eligible to apply for is taken from the Funding section
(see above) so you need to complete this first.
Once you have completed the Funding section you will see following screen in Course Centres.
If you have applied before there will be a button on this screen to copy any information over from previous
applications (see above).
Please choose your course centres and click the appropriate Set Your Centres button. If you are applying
for both NHS and self-funded places you will need to click both buttons to save your choices. (People
currently training as clinical psychologists are employed by the NHS. These arrangements may be amended for
candidates entering training in 2020, but this is unclear at this stage. Please see the Funding page of our website for
more information: https://www.leeds.ac.uk/chpccp/funding.html). We do not need to know your order of
preference because this plays no part in selection.

If one of the sections is not active then you have indicated in the Funding section that you are not eligible
to apply for that type of course (in the example below the self-funded section is inactive). You must have
indicated that you have the right to work in the UK (eg by having UK/European nationality) to apply for an
NHS* place. You must have confirmed that you can organise your own funding to apply for a self-funded
place.
Some universities run more than one course (eg an NHS* course and a self-funded course, or a full-time
course and a part-time course). At some universities (though not all) these courses may be mutually
exclusive. If the courses are mutually exclusive and you try to enter both in your application a message will
appear on screen to let you know this is not possible. If you need further details, please see the information
provided by the individual university in the Course Centres section of our website:
https://www.leeds.ac.uk/chpccp/courses.html.
*
People currently training as clinical psychologists are employed by the NHS. These arrangements may be amended for
candidates entering training in 2020, but this is unclear at this stage. Please see the Funding page of our website for more
information: https://www.leeds.ac.uk/chpccp/funding.html)
Basics - GBC of BPS
Please select your route to Graduate Basis for Chartered Membership (GBC), then click Submit.
applications (see above). This will copy the information for all the screens in the Basics section together.
For more information on GBC please see our website: https://www.leeds.ac.uk/chpccp/entryacademic.html
If you select Undergraduate UK/Irish accredited degree or Postgraduate UK/Irish accredited conversion
course you will be asked for details about the qualification and whether you have completed it yet, as
shown below.

If you have completed the qualification you need to provide an academic transcript (for that qualification
only - see the Documents section below). You will also be asked which document you will provide to
confirm your GBC status. Please select a document and click Submit.
If you will complete your qualification in autumn 2019 and get your results by the end of January 2020, you
can apply this year. Please submit your application by the closing date: 1:00pm (UK time) on 27 November
2019. When you get your results in December 2019/January 2020 please send us copies of your academic
transcript and the document confirming GBC as soon as possible. We can then add them to your
application before it is released to the course centres by the end of January (see below for more
information about releasing applications).
If you will complete your qualification in spring/summer 2020 you will not have GBC when you apply so
you do not need to provide an academic transcript or a GBC document. Please see our website for more
information: https://www.leeds.ac.uk/chpccp/year.html).

If you select Other qualifications assessed individually by the BPS or BPS Qualifying Exam you need to
provide a document from the BPS confirming you have GBC, and an academic transcript (see the
Documents section below).
The academic transcript should be for the qualification you have which is at a similar level to a UK
undergraduate psychology degree. If this transcript is not in English please provide an official translation
and a copy of the transcript in the original language.

Basics - English language
Please click the appropriate Submit button after answering the questions required.
If you answer yes to the first question because English is your first language (or you are English/Welsh
bilingual), no further information is required.
If English is not your first language but you have successfully completed university qualifications that
were fully taught and examined in English you will be asked for details, as shown below. Please give brief
details about the qualification(s) eg BSc at University of Anytown. (You will be asked for full details of all
your university qualifications in the Qualifications section – see below for details.)
If English is not your first language, and you have not successfully completed university qualifications
that were fully taught and examined in English, you need to provide evidence of your ability in English
language with your application. This still applies if:
• You are currently studying a university qualification taught in English but have not successfully
completed it yet: you still need to provide an English language test.
• Only part of your university qualification was taught and examined in English eg if you spent
a semester of your studies as an exchange student at an English speaking institution: you still need to
provide an English language test.
You need to provide an IELTS test. If you have not done a test yet you should do one as soon as possible.
For further details eg about the type of test needed, how recent it should be and the scores required, see
our website: https://www.leeds.ac.uk/chpccp/internationalenglish.html. You will be asked to submit your
IELTS test results in the Documents section (see below). If you do not have your test results yet see
“What if I do not have the documents” below.

Basics - Other languages
If you are fluent in any languages other than English please tick the relevant boxes (or for any languages not
listed type them into the Other box) and click Submit.
If you are not fluent in any other languages, leave this screen blank and click Submit.
In either case you must click Submit to complete this screen.

Basics - Disability scheme
If you have a disability as defined by the Equality Act and you want to be considered under the Disability
Scheme please select Yes then click Submit. Please note that not all course centres are involved in the
scheme so this will only take effect if the courses you have applied to are participating. To check which
course centres are involved, please see the information provided by individual course centres on our
website: https://www.leeds.ac.uk/chpccp/courses.html
If you do not have a disability, or if you have a disability but you do not wish to be considered under the
scheme, select No and click Submit.
In either case you must click Submit to complete this screen.
If you have a disability and wish to give further details about it you can do so in the final question in the
Personal Statements section of your application (see below), but this is not a requirement. It is your
decision whether or not to disclose a disability either in the Basics section or in the Personal Statements
section.
Any information you provide about a disability in the Equal Opportunities section (see below) may not be
available to the course centres, depending on the consent you have given and on how each course centre
uses (or does not use) the data. Therefore, if you wish to be considered under the Disability Scheme
please indicate this on this screen.
For more information on the Disability Scheme see our website:

https://www.leeds.ac.uk/chpccp/disability.html

References
We do not wait for you to submit your application before contacting your referees. This is to ensure that
referees have enough time to write their references before the reference deadline of 6 December 2019.
So please check that your referees are willing to provide a reference before you give us their contact
details. Also, your referee cannot start their reference and you cannot submit your application until you
provide their contact details, so please do so in good time.
Please give a workplace email address for both of your referees. We cannot use personal email accounts
(eg hotmail, gmail etc) to contact referees.
The experience reference should be from your current employer where possible. You may choose to use
a previous employer if there is a good reason eg you are not currently working in a relevant role, or you
have only worked in your current role for a few months, or your current employer can only provide a
standard HR reference. However, you must explain why you are not using your current employer as your
experience referee in the Personal Statements section (see below).
You should not normally ask your close relations, members of your immediate household or your business
partner to be your referee. In other words, you should not use a referee with whom you have a personal
connection. If, however, you cannot avoid using such a referee, you must explain why and state the nature
of your relationship in the Personal Statements section (see below).
For more information on choosing your referees see the References section of our website:
https://www.leeds.ac.uk/chpccp/referenceschoose.html Also, some course centres have specific
requirements about who can act as your referees. Please see the information provided by individual course
centres on our website for further details: https://www.leeds.ac.uk/chpccp/courses.html
applications (see above). If you need to re-use either of the same references please copy the information
over as our website will recognise the referee by their email address. You can then change one of the
referees if necessary. For more information on re-using previous references see our website:
https://www.leeds.ac.uk/chpccp/referenceschoose.html

Once you have filled in details for both of your referees please click Save Your References and Continue.
You will also need to do this if you have copied any of your referees’ details from last year.
If your referee does not have an email address please tick the appropriate box. We will then contact you
for further details.

This brings up a button for you to confirm that we can contact your referees.
When you click the Contact My Referees button this starts the process of emailing your referees. The
email requesting the reference includes a link for the referee to access our website. For more information
on how referees use our website see: https://www.leeds.ac.uk/chpccp/referencessubmit.html
If your referee does not receive this email you can re-send it. However, your referee's email software may
treat our emails as junk or spam, so please ask your referee to first check their Junk Email folder
and/or Spam Email folder. Also, please do not send the email repeatedly as only the most recent
one is valid, so this can result in referees having several emails only one of which they can use.
You will still need to click the Contact My Referees button if you have copied any of your referees’ details
from a previous application. This ensures that the referee gets the request to provide this year’s reference,
and gives them access to the previous reference to edit it.

Qualifications - School qualifications
Please give details of your A/AS levels, Highers or equivalent school qualifications (university
qualifications are on the next screen) then click Add Qualification.
Once you have added a qualification it will be listed at the bottom of the screen. You can then view and
edit qualifications you have already entered, or delete them if necessary.
For Country You Studied In, if it was the UK please select an area from the list. If you studied outside the
UK please select “Other” from the list and give the country eg Ireland.
Please use the mm/yyyy format for the date eg enter July 2012 as 07/2012.
Details of short courses are not required eg brief training courses provided by an employer etc. Only
include qualifications that are equivalent in level and duration to A/AS levels and Highers.
A/AS levels and Highers are the qualifications people complete in the UK, at about age 18, before starting
university. If your qualifications are from outside the UK please:
• List the equivalent pre-university level qualifications.
• Give the name of your qualification in the original language in Qualification Type (you can also add an
English translation or transliteration if this would make it clearer).
• If your qualifications were not graded on a percentage system please give details of the grading system as
well as the Grade eg Grade: “B (A-G scale)”. Please do not give your estimate of the equivalent UK
grade: only give the grade (and scale) that your school used.
• If you have a single qualification with a single grade that covered multiple subjects (as is the case for
some baccalaureates) please enter this as one qualification and list the main subjects eg “maths, english,
biology, psychology, history”.
If you are using this screen for the first time, when you’ve finished click Continue.
applications (see above). This will copy the information for all the screens in the Qualifications section
together.

Qualifications - University qualifications
Please give details of your university qualifications then click Add Qualification. Please include full
details of any qualifications you have mentioned in the Basics section.
Once you have added a qualification it will be listed at the bottom of the screen. You can then view and
edit qualifications you have already entered, or delete them if necessary.
For Country You Studied In, if it was the UK please select an area from the list. If you studied outside the
UK please select “Other” from the list and give the country eg Ireland.
Please use the mm/yyyy format for dates eg enter September 2012 as 09/2012.
If your undergraduate degree has a masters title eg MA (this is the case for some Scottish universities)
please give the Qualification Type as Bachelor. This confirms that this is an undergraduate degree and
equivalent to eg a BSc from the same university.
If your qualifications are from the UK or Ireland please give sufficient detail in Class & Division/Grade. For
an undergraduate degree give the class and division eg 2:1, and if your university gave you an overall mark
eg 65, give this too. However, please only give official university grades: do not calculate your overall mark
yourself.
If you are in the final year of an undergraduate degree please give your expected classification but make it
clear this has not been awarded yet eg “2:1 expected”.
For a qualification that does not have a grading scale (some postgraduate degrees can only be passed or
failed) please indicate this eg Class & Division/Grade: “Pass (pass/fail only)”.
Details of short courses are not required eg brief training courses provided by an employer etc. Only
include University level qualifications of significant duration eg one year diplomas.
If your qualifications are from outside the UK please:

• Give the name of your qualification in the original language in Qualification Title (you can also add an
English translation or transliteration if this would make it clearer).
• If your qualifications were not graded on a percentage system please give details of the grading system as
well as the Grade eg Class & Division/Grade: “8.1 (5-10 scale)”. Please do not give your estimate of
the equivalent UK grade: only give the grade (and scale) that your university used.

Experience - Occupational and/or research experience
Please give details of your relevant experience then click Add job.
Once you have added a job it will be listed at the bottom of the screen. You can then view and edit jobs
you have already entered, or delete them if necessary.
Please use the dd/mm/yyyy format for dates eg enter 1st January 2016 as 01/01/2016.
If your current post is a fixed-term contract please give the expected end date in Date to. If your current
post does not have an expected end date please leave Date to blank and click the Current position box.
If you have copied details from a previous application, please add an end date for any jobs that are no
longer current.
If the number of hours you worked each week varied, please give the average number in Hours Per Week
then include a note in the Brief description of Main Duties that these were your “average hours”.
When you have completed the dates and the hours per week your application will automatically calculate
the Full-Time Equivalent in months. This cannot be edited. The calculation uses 37.5 hours per week as
full-time. If you tick the Current position box, or give an end date beyond November, the calculation uses
November as the end date because this is when applications close. For the calculation to be saved please
click the Add Job button or the Update button as appropriate.
For Country, if you worked in the UK please select an area from the list. If you worked outside the UK
please select “Other” from the list and give the country eg Ireland.
If you have worked for an individual or family you should only name them as your Employer if you have
their permission, and you should confirm this in the final question in the Personal Statements section (see
below).
The character limit on this screen, as in other sections of the application, counts all characters including
spaces.
applications (see above). This will copy the information for all the screens in the Experience section
together.

Experience - Other experience
If there are any periods of your adult life (since you were aged 18) which are not accounted for in the
Qualifications or Experience sections, please give a brief description of your activities together with the
dates involved. This could be time spent travelling, work in other areas, periods of unemployment etc, for
example “09/2012 to 03/2013 travelling in South America”.
Please leave this question blank if you do not have any gaps to account for, but you need to click the
Continue/Update button to confirm that you have read the question.
spaces.

Personal statements - Reflection on your work/research
experience
You can if you wish write brief draft answers (as shown below) and amend them later. Or you can type an
answer in eg Microsoft Word and then paste this in. This will only paste the text and not the formatting eg
text will not appear as bold or italic etc.
spaces.
There is no button in this section to copy information from a previous application (see above). This is
because applicants would generally wish to reflect on experience gained and on how they have developed
since they last applied.
The first question reflecting on your work experience is mandatory but the second question about
publications is not, as not all applicants have published/disseminated their work.

Personal statements - Background information
You can if you wish write brief draft answers (as shown below) and amend them later. Or you can type an
answer in eg Microsoft Word and then paste this in. This will only paste the text and not the formatting eg
text will not appear as bold or italic etc.
spaces.
The first two questions are mandatory.

Background information - your referees
The third question asks for further details about your referees in certain circumstances.
Your experience reference should be from your current employer where possible. You may choose
to use a previous employer as your experience referee if there is a good reason eg you are not currently
working in a relevant role, or you have only worked in your current role for a few months, or your current
employer can only provide a standard HR reference. However, you must explain why you are not using
your current employer as your experience referee here.
You should not normally ask your close relations, members of your immediate household or your business
partner to be your referee. In other words, you should not use a referee with whom you have a personal
connection. If, however, you cannot avoid using such a referee, you must explain why and state the nature
of your relationship here.
For more information on choosing your referees see the References section of our website:
https://www.leeds.ac.uk/chpccp/referenceschoose.html Also, some course centres have specific
requirements about who can act as your referees. Please see the information provided by individual course
centres on our website for further details: https://www.leeds.ac.uk/chpccp/courses.html
If there is nothing to explain about your choice of referees please leave this question blank. Please do not
use this space to expand on other questions, especially those with character limits.

Background information – other factors relevant in assessing your application
The final question is for any other factors relevant to your application that have not been covered in the
other questions. Please leave this blank if you have nothing further to cover. Please do not use this space
to expand on other questions, especially those with character limits.
The following are examples of appropriate use of this question. Other similar items can be included:
• If you have indicated in the Basics section that you wish to have your application considered under the
Disability Scheme, and you also want to give further details about your disability you can do this here.
This is not a requirement (see Disability scheme section above).
• If you wish to explain the impact of social disadvantage on the opportunities available to you during your
education and/or working life please do this here.
• If there are inconsistencies in your academic record and you wish to explain mitigating circumstances
affecting your grades you can do this here.
• If you are making a change in career and wish to give details of the reasons please do this here.
• If you have worked for an individual or family and have their permission to name them in the Experience
section you should confirm this here (see above).
Once you have answered the appropriate questions click the Save button.

Documents - How to submit documents
When you have completed the rest of your application, the Documents screen will show you which
documents you need to provide. This information is taken from the Funding section and the Basics section
(see above) so you need to complete these first.
If you do not need to provide any documents with your application (eg if your nationality is British, English
is your first language and you are currently doing your undergraduate degree) then there will be nothing
listed on this screen.
Please scan any documents as a pdf file or a jpg image. Please provide a good quality scan. We often have
to contact applicants to get better quality copies eg because of photos taken in poor light or at odd angles
etc.
If the document is more than one page you need to scan it as one file with the appropriate number of
pages. This may be easier to do as a pdf than as a jpg.
Once you have scanned your document(s) you can add them to your application by browsing for them on
your computer and clicking Upload File.
If you cannot provide a good quality scan, or if you do not have one of the documents yet, please tick the
Posting box for that document to complete this section and send a copy to us as soon as possible (see the
next page for details).
We only accept the documents requested: we do not accept any additional documents. For more
information on who needs to provide which documents see the next page. However, some course centres
may have further requirements for documents. Please see the information provided by individual course
centres on our website: https://www.leeds.ac.uk/chpccp/courses.html Any additional information required
by a particular course should be sent direct to that course centre.
If you have applied before there will be a button on this screen to copy any documents over from previous
applications (see above). When you do this, the website occasionally remembers the names of old
documents that have been deleted. This is not a problem. Simply wait 30 minutes after copying the
documents then click Download Application to view the documents collated into your application form.

Documents - What documents to provide
We only accept the documents requested: we do not accept any additional documents. However, some
course centres may have further requirements for documents. Please see the information provided by
individual course centres on our website: https://www.leeds.ac.uk/chpccp/courses.html Any additional
information required by a particular course should be sent direct to that course centre.
How do I give you a copy of my documents?

If you have applied before and provided the appropriate documents, please copy these into your current
application using the Copy button on screen. If we already have good quality copies of the appropriate
documents on file you do not need to provide updated versions.
If you have not applied before (or did not provide the appropriate items) you can scan your documents and
attach them to your application as a pdf file or a jpg image. Please provide a good quality scan. We often
have to contact applicants to get better quality copies eg because of photos taken in poor light or at odd
angles etc.
If you are unable to provide a good quality scan of a document you can post a photocopy of it to us instead
and we will scan it for you. Please include a note of your name, address, date of birth, and if possible your
application ID number, to help us match the document to your application (see below for our contact
details). Please do not post original documents to us.
What if I do not have the document(s) I need yet?

You must submit your application by 1.00pm UK time on 27 November 2019.
If you do not have a required document yet but you will have it by late October please wait and submit
your application before the closing date with the document attached.
If you will get the document in December or January, please tick the Posting box for that document so
that you can “complete” the Document section and submit your application before the closing date. When
you receive the document please email us a good quality scan of it as soon as possible (if you are unable to
scan the document please see item “How do I give you a copy of my documents” above). We can then add
this to your application before it is released to the course centres by the end of January (see below for
more information about releasing applications).
If you will not get the document until February or later you should consider whether you should apply
this year or not. The last batch of applications is released to the course centres by the end of January so
documents received after this time are unlikely to be available to the course centres for their short-listing
process. See our website for more information: https://www.leeds.ac.uk/chpccp/year.html
Documents for UK/Irish Qualifications

If you have completed either of the following qualifications you need to provide an academic transcript
for that qualification only and a document confirming your status for Graduate Basis for Chartered
Membership (please see our website if you need further information about GBC:
https://www.leeds.ac.uk/chpccp/entryacademic.html):
• Undergraduate degree accredited for GBC, from a UK or Irish university or
• Postgraduate conversion course accredited for GBC, from a UK or Irish university
If you have UK or Irish qualifications but none of them are accredited for GBC, or you have completed the
BPS Qualifying Exam, you will need to provide the same documents as applicants with international
qualifications (see below).
If you do not have these documents, please see the What if I do not have the documents section above.

Academic Transcript
You need to provide an academic transcript for your GBC-accredited qualification only. This will have
been issued to you by your university and it should cover all the years of your course if possible, and at
least the last two years of marks for an undergraduate degree.
The transcript should include:

• A list of the modules you took and the marks you got.
• The overall result of your qualification eg 2:1, pass with merit etc.
• The qualification title eg BSc in Psychology with Sociology.
• Information to identify who took the course eg your name, date of birth etc.
• Information to identify the university where you studied.
We do not need the following:

• Please do not attach transcripts for any other qualifications to your application.
• Please do not attach a copy of your qualification certificate to your application.
If your university cannot provide you with a transcript you will need a letter from them confirming this. If
possible, this letter should come from the Central Student Records Department of your university. We
suggest that you contact your university as soon as possible to give them time to check their records.
Confirmation of GBC
You need to provide a document that confirms your status for GBC. A document that only mentions the
British Psychological Society (BPS) without confirming GBC is not sufficient.
Please provide one of the following:

• Letter from the BPS
If you are or have been a Graduate member of the BPS, they usually confirm that you have GBC in the
email or letter they send you when you first become a Graduate member. Please provide a copy of this
email/letter. If you have lost it and you are currently a Graduate member you can ask the BPS for
another email/letter confirming you have GBC. Please allow at least six weeks for the BPS to process
your request.
• Academic transcript
Some universities state in the academic transcript that your qualification was accredited for GBC, but
many do not. If your transcript includes this then you do not need to provide another document to
confirm GBC. However, if the transcript only mentions the BPS and does not confirm GBC this is not
sufficient.
• Letter from your university
This should come from the university where you studied your GBC-accredited qualification and must:
1 identify you as the person that successfully completed the qualification
2 confirm that the qualification was accredited for GBC
3 confirm that you successfully completed all the necessary modules for GBC.
We suggest that you contact your university as soon as possible to give them time to send this to you.
Example of suitable text for a letter from a University:

"I confirm that [Student Name] successfully completed the following course at [University Name]:
Course Title: [eg BSc in Psychology]
Period of Study: [eg 09/2015 to 07/2018]
This course was accredited at this time by the British Psychological Society, and the student successfully
completed all the necessary modules for Graduate Basis for Chartered Membership."
Irish Qualifications
The Psychological Society of Ireland (PSI) and the British Psychological Society recognise each other's
undergraduate accreditation procedures so if your qualification makes you eligible for graduate membership of
the PSI it will also have covered enough psychology for GBC.

Documents for International Qualifications
If your university qualifications are not from a UK or Irish university you need to provide a document
confirming you have Graduate Basis for Chartered Membership (GBC) and an academic transcript.
If you do not have either of these documents yet and/or you are still studying for a qualification that is at a
similar level to a UK undergraduate psychology degree, please see the What if I do not have the documents
section above.
Confirmation of GBC
You need to provide a document from the British Psychological Society (BPS) stating that you have
Graduate Basis for Chartered Membership (please see our website if you need further information about
GBC: https://www.leeds.ac.uk/chpccp/internationalquals.html). The BPS usually include this statement in
the email or letter they send you when you first become a Graduate member. Please provide a copy of
this email/letter. If you have lost it and you are currently a Graduate member you can ask the BPS for
another email/letter confirming you have GBC. Please allow at least six weeks for the BPS to process
membership applications or requests for further documents.
Academic Transcript
You need to provide an academic transcript for the qualification you have which is at a similar level to a UK
undergraduate psychology degree (please see our website for further guidance if you are unsure about how
your qualifications compare: https://www.leeds.ac.uk/chpccp/internationalquals.html). If this transcript is
not in English please provide an official translation and a copy of the transcript in the original language.
The transcript should include:

• A list of the modules you took and the marks you got.
• The overall result of your qualification.
• The qualification title.
• Information to identify who took the course eg your name, date of birth etc.
• Information to identify the university where you studied.
We do not need the following:

• Please do not attach transcripts for any other qualifications to your application.
• Please do not attach a copy of your qualification certificate to your application.
English Language Ability

If English is not your first language, and you have not successfully completed university qualifications
that were fully taught and examined in English, you need to provide evidence of your ability in English
language with your application. This still applies if:
• You are currently studying a university qualification taught in English but have not successfully
completed it yet: you still need to provide an English language test.
• Only part of your university qualification was taught and examined in English eg if you spent
a semester of your studies as an exchange student at an English speaking institution: you still need to
provide an English language test.
You need to provide an IELTS test. If you have not done a test yet you should do one as soon as possible.
For further details eg about the type of test needed, how recent it should be and the scores required, see
our website: https://www.leeds.ac.uk/chpccp/internationalenglish.html.
If you do not have your test results yet, please see the What if I do not have the documents section above.
Passport and other visa/residence documents

If you have UK/EU/EEA/Swiss nationality you do not need to provide your passport or other documents
about your status when you apply, but you may need to take these to any interviews, short-listing tests etc
that you are invited to.

If you do not have UK/EU/EEA/Swiss nationality you need to provide a copy of the details page of your
passport with your application. Also, if you have the right to work in the UK you will need to provide a
document that confirms your status, if you are applying for an NHS place. (People currently training as clinical
psychologists are employed by the NHS. These arrangements may be amended for candidates entering training in
2020, but this is unclear at this stage. Please see the Funding page of our website for more information:
https://www.leeds.ac.uk/chpccp/funding.html). Please provide a copy of the details page of your passport and a
copy of any paperwork from the UK authorities that gives details about your right to work eg a copy of
your Residence Permit.
If you do not have these documents yet, please see the What if I do not have the documents above.

Equal opportunities
Any information you provide about a disability on this screen may not be available to the course centres,
depending on the consent you have given and on how each course centre uses (or does not use) the data
(see Purpose 3 below). Therefore, if you wish to be considered under the Disability Scheme please
indicate this in the Basics section (see above).
If you have any comments on the suitability of the categories used in collecting equal opportunities data
please feel free to contact us (see below for our contact details).
To monitor the socio-economic background of applicants we ask you for your home UK postcode when
you were age 17. We compare this with the POLAR data produced by the Office for Students about the
participation of young people in higher education. Please see their website for more information:
https://www.officeforstudents.org.uk/data-and-analysis/polar-participation-of-local-areas/
How we use the information you give

We use the information you give to produce national data for all applicants and successful applicants, and
for all applications and short-listed applications. We also produce data for each course centre for their
applicants, their short-listed applicants and their successful applicants. We send each course centre their
set of data and the national set of data after selection is complete. All this data is anonymised so no
applicant is identified.
Purpose 1 - Making the anonymised data public

We make the national data public on our website for all applicants and successful applicants. Making this
data public reflects the wish of the clinical psychology training community to be open about the data and to
make it available to applicants and to others who may find it useful eg for research. You can view this on
our website: https://www.leeds.ac.uk/chpccp/equalopps.html
We will only include your data if you authorise this. Again, this data is anonymised so no applicant is
identified, and we also group together some categories with small numbers to maintain anonymity.
Purpose 2 - Course Centres using the information you give for research only
Course centres are keen to ensure that their selection process does not involve any form of discrimination
and that the successful group of applicants is representative of the general population. However, certain
groups are currently under-represented in the profession and it is not clear why.
The anonymised data mentioned above allows course centres to check if there is any discrepancy between
the backgrounds of people applying and those they take into training. However, this is of limited use if they
wish to check that their selection procedures are free from discrimination. Once selection is complete it is
helpful for course centres to have the opportunity to do some research or an audit, re-checking their
procedures using batches of applications where the equal opportunities information is known to those
working on the project but not to the people assessing the applications.
We are therefore asking you to allow us to release the information you give about yourself to the course
centres you have applied to, if they are running such a project. The data may be used in the year of entry,
or in future years, to allow course centres to conduct projects across more than one cohort.
You may be worried that if you are unsuccessful and re-apply, course centres will have information about
you that they could use. Any research or audit will be subject to the usual approval process of the
appropriate University and will be separate from selection, not only ensuring that selectors and those
working on the project are different people but also removing identifying information from the data.

If you decide to withhold your information your application will not be affected, after all it is your right not
to have your data passed to a third party. However, we hope you will release this information, which will
help course centres identify anything they are doing which reduces equitable access to the profession.
Purpose 3 - Course centres having full access to the information you give
You are asked for your consent for the course centres you have applied to to have full access to the
information you give on this screen. The information would not be anonymous and, if you give your
consent, the course centres would have access to it during their selection process and afterwards. The
data would be available to the course centres during this application cycle and in future years.
We expect that all course centres will adhere to the requirements of both the Equality Act and Data
Protection law in any use they make of the data. Please see the information provided by individual course
centres on our website about how they may expect to use the data provided by those applicants who give
consent: https://www.leeds.ac.uk/chpccp/courses.html
Please answer each question on the screen, including the questions about consent. It would be helpful if
you could provide information for all questions, but there is a Prefer Not to Say option for any question
you do not wish to give details for.

Once you have completed the screen click Submit and Continue.

Checking and submitting your application - downloading it to
check
The first screen you see when you login gives you an overview of your application at any stage. You can
also get to this screen by clicking Process in the menu across the top of any screen. This gives you the
current status of your application, including a list of which sections are classed as complete, as shown
below. A tick means that you have answered all the mandatory questions in that section. It does not mean
that the answers have been checked for you.
Please check your application before submitting it. Once you have submitted your application you
cannot make changes, except to update your contact details.
You can download a pdf file of your application to check your answers at any stage by clicking Download
Application in the left-hand menu, or once your application is complete you can use the Download Your
Application button shown below.
The Submit button is only available once all sections of the application are complete. Clicking it will take
you to the screen for submitting your application (see below). If you do not have a Submit button on this
screen before the closing date then part of your application is incomplete. Please check the list to see
which ticks are missing then complete the relevant sections.

Submitting your application
If it is before the closing date and you do not have a Submit button on the first screen you see when you
login, then part of your application is incomplete. Please check the list to see which ticks are missing then
complete the relevant sections (see above about checking your application for an example of a completed
tick list).
Clicking the Submit button takes you to the screen shown below. This gives you a final opportunity to
check the course centres you are applying to and to download your application to check it. Once you
have submitted your application you cannot make changes, except to update your contact details.
The closing date for submitting your application is 1.00pm (UK time) on 27 November 2019. Please
do not wait until the deadline to submit your application. We do not accept late applications, eg if
you attempt to submit at the last moment and fail due to computer problems your application will not be
accepted.
See the next page for information about how to submit your application after you have checked it.

When you are happy with your application please tick the relevant option for the following three questions
then click the Submit button:
• consent for your data to be used for your application
• consent for your data to be used for research/audit by third parties
• declaration about the honesty of your application
Only when you answer all three questions and click this final Submit button will your application
be submitted.
When you have submitted your application you will see a screen confirming this and requesting payment of
the Processing fee (see below). We will also email you to confirm that your application has been
submitted. Your email software may treat our emails as junk or spam, so please check your Junk Email
folder and/or Spam Email folder regularly.

Paying your fee
Once you have submitted your application you will need to pay the processing fee. We need to charge this
because we cover all our costs through the fees we charge to applicants and to course centres.
Apply early and save £10.00!
• If you submit your application and pay by 31 October 2019 the fee is £14.00.
• If you submit your application in November the fee is £24.00.
The amount is not affected by how many course centres you apply to, eg it is the same if you apply to one
or if you apply to four.
All applications must be submitted by 1.00pm on 27 November 2019. If you choose the full
£24.00 fee you can pay this after 27 November if necessary eg if the payment website is very busy at that
time. However, we will not process your application until we receive the processing fee so please make
your payment within a few days of submitting your application.
You can pay your processing fee by credit or debit card. Once you have submitted your application you will
be directed to a separate payment website (the Online Store) where you can "buy" your processing fee.

Clicking Online Store takes you to the screen below. Examples of some of the screens you need to work
through in the University of Leeds Online Store are also given below.
Please click Add to Basket, then click Shopping Basket to view your basket, and click Proceed to Checkout
to start the payment process.
If you are using the University of Leeds Online Store for the first time please register as a New Customer.
If you already have an account on the Online Store eg if you have applied and paid in previous years, you
need to login to that account. You can get a password reminder from the Online Store if necessary. Your
email software may treat emails from the Online Store as junk or spam, so if you do not receive the
password reminder email please check your Junk Email folder and/or Spam Email folder.
Please use the same contact details for your payment as you used for your application. This allows us to
match your payment to your application. If you already have an account on the Online Store you may need
to update the contact details for that account.

Registering as a new customer will take you to the screen below. Again, please use the same contact
details for your payment as you used for your application. This allows us to match your payment to your
application.
Once you have registered/logged in you need to provide Delivery and Payment details. Please select a
Delivery address, a Payment Method and a Billing address. Again, please use the same contact details for
your payment as you used for your application. This allows us to match your payment to your application.

1 High Street, Anyvillage, Anycity, Anyshire, AN1 1AN
1 High Street, Anyvillage, Anycity, Anyshire, AN1 1AN
Then at the bottom of the same screen please fill in your card details.
Then Continue through the final screens to review and confirm your payment. The University of Leeds
Online Store will send you an email to confirm once the transaction is complete. Your email software may
treat emails from the Online Store as junk or spam, so if you do not receive the confirmation email please
check your Junk Email folder and/or Spam Email folder.

Your payment is then automatically matched with your application OVERNIGHT. If the
payment cannot be matched automatically eg if you have used different contact details to those on your
application, it will need to be matched manually which can take 2-3 weeks to complete.
Please note that all fees are non-refundable and that the Clearing House is not responsible for the
processing of card payments.

What happens next
Changing your contact details
If any of your contact details change you can login and update the Your Details section. This can be done
either before or after you have submitted your application.
This will update our records and, if your application has already been released to the course centres (see
below), they will automatically be informed as well.
If you need to change your email address this will also change your login information. We would suggest
only doing this when necessary eg if an email address is no longer valid.
Please enter your new contact details and click the Update button. If you have changed your email address
you will see the following message on screen and an email will be sent to your new email address to verify
it.

The email has a link back to our website to verify your new email address. The link is only valid for 24
hours for security reasons so please use it promptly.
Please click the link as shown below.
The link takes you to the following screen.
Please fill in your new email address and your password and click on Log In.
Please use your new email address to login from now on.

Checking applications at the Clearing House
Once you have submitted your application we will check it eg to ensure that you have provided the correct
documents; to ensure that you have paid the processing fee; etc. During this process if you login to your
application, on the first screen you will see one of the following:
• a request to pay the processing fee:
you will see this if you have not paid the fee yet OR if it has not been matched with your application yet.
• your application is pending release to the course centres:
this means that your processing fee has been matched with your application, but your references have
not been submitted yet and/or other checks are still to be completed.
Please see our website for more information: https://www.leeds.ac.uk/chpccp/afterapp.html
Releasing applications to course centres

Once we have checked your application, and we have received both of your references, we will release
your application and references to the courses as soon as practical. The status of your application will
change from "Pending release to course centre" to:
• Application released to course centre:
this gives the courses access to your application to begin their short-listing process.
Please see our website for more information: https://www.leeds.ac.uk/chpccp/afterapp.html
Short-listing
Some course centres use computerised or written tests as part of their short-listing process. Please see
our website for details of the tests we are aware of. The courses will let you know whether you have been
short-listed or not for NHS places* by 13 March 2020 (the same date applies both to courses that use
tests and those that do not). The status of your application will change from "Application released to
course centre" to one of the following:
• Selected for interview
• Reserve for interview
• Application unsuccessful
Please see our website for more information: https://www.leeds.ac.uk/chpccp/aftershortlist.html
Interviews
Interviews for NHS places* will be held between 16 March and 22 May 2020. The courses will let you
know the results of any interviews for NHS places* as soon as they are able and by 29 May 2020 at the
latest. The status of your application will change to one of the following:
• Place offered to applicant
• Reserve for offer
• Application unsuccessful
Please see our website for more information: https://www.leeds.ac.uk/chpccp/afterinterview.html
*
Offers of places and reserve lists
If you are offered an NHS place* on or before 29 May 2020 you must respond through our website
by 2.00pm on 5 JUNE 2020. If you are offered an NHS place* after 29 May 2020 you have seven days to
respond.
If the status of your application is "Reserve for Offer" this means that you have been put on a reserve list
by the course concerned. Reserve lists allow courses to fill places when an offer is declined. If a place
becomes available for you the course will contact you and give you further details.
Please see our website for more information: https://www.leeds.ac.uk/chpccp/afteroffer.html
Withdrawing your application

Once your application has been released to the courses you can withdraw it if you need to. Please login to
your application and use the Action available on the first screen to withdraw from the appropriate
course(s). This will automatically email the course(s) concerned to inform them.
You cannot use this to replace one course with another eg if you originally applied to four courses and you
withdraw from one, your application will only be considered by the remaining three courses.
Our contact details

Clearing House for Postgraduate Courses in Clinical Psychology
Worsley Building, Room 10.47
University of Leeds
LEEDS
LS2 9NL
0113 343 2737

[email protected]
https://www.leeds.ac.uk/chpccp
If you have any issues using our website eg in relation to a disability, please contact us to discuss how you can
make an application eg for our support in using the website, for an application in another format, etc.
Please note that, by accepting your application we are not confirming your eligibility for entry to courses.
The Clearing House can accept no responsibility for errors in the handling of applications howsoever
caused.
*

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Clearing House for Postgraduate Courses in Clinical Psychology

0113 343 2737 [email protected] www.leeds.ac.uk/chpccp

Completing your application ..................................................................... 16

Checking and submitting your application .............................................. 54

What happens next .................................................................................... 62

This document guides you through your application screen by screen.

Questions with an * are mandatory questions.

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If you select British, no further information is required.

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If you answer No then no further information is required.

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For more information on GBC please see our website: https://www.leeds.ac.uk/chpccp/entryacademic.html

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In either case you must click Submit to complete this screen.

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In either case you must click Submit to complete this screen.

For more information on the Disability Scheme see our website:

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If your qualifications are from outside the UK please:

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The first two questions are mandatory.

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How do I give you a copy of my documents?

What if I do not have the document(s) I need yet?

Documents for UK/Irish Qualifications

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The transcript should include:

We do not need the following:

Please provide one of the following:

Example of suitable text for a letter from a University:

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The transcript should include: