OA Lab Manual Jul-Dec2018-19

EXERCISE-01
PROCEDURE TO CREATE A TIME-TABLE
1. Click the start button – All Programs – Microsoft Office

folder – Microsoft Office Word 2007.
2. click insert tab –go to header and footer group-select
the header style from the header group-type the heading
inside the header area
3. Click insert tab-in tables -insert tables –choose the no
of columns and no of rows (or) draw the tables for your
requirements
4. Enter the data in the rows and columns
5. In order to combine the existing rows or columns number
select no of columns or rows and go to layout tab –in
merged group -click merge cells
6. In order to split the existing rows or columns-go to layout
tab-in merged group-click split cells-enter the no of rows
and no of columns for your requirement
7. click in the merged column or row and type tea break
and lunch break select the text –go to layout tab-text
direction –select left or right direction
8. Finally type all data in the table and select the table-go to
design tab -table styles –which style you want select the
style-and apply.
Office Automation Lab Manual 1 Prashanth C Patel

EXERCISE-02
PROCEDURE TO CREATE COMPANY LETTER HEAD:
1. Open MS Office-MS Word – File – New.
2. Go to View- Header and Footer- Type the complete address of a

company.
3. Select the Text and click align right on the standard tool bar.
4. In order to insert the company logo (create a logo using paint software and
save it or use the existing one) inside the header go to Insert- Picture-From
File-and browse for the required Picture/file/logo where you have saved – click
Insert.
6. After inserting the logo/image resize the logo to fit the top left corner of
the page by right clicking on the logo, go to Format Picture – select
Layout tab – select the Wrapping Style to Infront of text- click ok.
7.To insert a Line go to Insert- picture- Auto shapes- Select the
line and draw below the Logo and the address inside the header.
8. Format the line by Right clicking and selecting Format Auto
shape-select the Color and Line tab- chose your style- click ok.
9. Then go to the footer- Insert and format a line as did for header.
10. Type the text inside the footer and below the line.
11. Go to Format-Background-Printed Watermark-Picture Mark-Click
Select Picture- Browse for the required background- click Washout-
Apply- Ok

EXERCISE-03
PROCEDURE TO CREATE SIMPLE NEWS LETTER:
1. Click the start button – All Programs – Microsoft

Office folder – Microsoft Office Word 2007.
2. Type the heading.
3. Whenever you want to change the number of
columns then go to Page Layout tab - go to Page
setup group-click on Breaks- select continuous.
4. To add number of columns, Page Layout tab -
go to Page setup group- click on Columns –
select number of columns.
5. Type the first column content and to go to next
column – click on Page Layout tab - go to Page
setup group- click on Breaks and select Columns.
6. To go to the next section – go to Page Layout
tab – Page Setup group – click the Breaks
option – Select Continue
7. To insert a picture, go to Insert tab – go to
Illustrations group – click on Picture – browse to
select the picture and click on insert.
8. To insert the border, go to Page layout tab-Page
Borders-Select Box in the setting side and select the
Border style from style side of your choice-click OK.
9. Save the file.
EXERCISE-03 - OUTPUT

EXERCISE-04
PROCEDURE TO CREATE A RESUME

1. To open new word document, click the Start button in the
task bar, click All Programs option from the Start menu-
Microsoft Office-Microsoft Word 2007.
2. To insert the border, go to Page layout tab-Page Borders-
Select Box in the setting side and select the Border style
from style side of your choice-click OK.
3. Go to Insert tab-Header and Footer group-type name and
other required information inside the Header.
4. Go to Insert tab-Page Number-select the position bottom
of the page and alignment to centre- click Ok
5. Go to insert tab-Table group-Insert Table choose Number
of columns and rows. Enter the name in first column,
format it (bold and increase the font size using Home
tab).And in second column type the whole address.
6. To split the rows or column in the existing row, select that
row and go to Layout tab-Merge group-click Split Cells-
Enter number of rows and columns-click ok
7. In order to merge the existing rows or columns, select that
columns and Layout tab-Merge group-click Merge cells.
8. Finally type the declaration outside the table with your
name aligning right side and date to the left side using
home tab.

EXERCISE-04 OUTPUT

EXERCISE-05
PROCEDURES TO CREATE A COVER PAGE OF A PROJECT

REPORT :
1. Click the Start button in the task bar, Click the All Programs
option from the Start menu-Microsoft Office-Microsoft
Word 2007.
2. In order to insert the border for your project cover page Go
to the Page Layout tab-Page Background-Page borders-Box,
In the Borders tab select the style-click ok
3. In order to insert the inner border Go to the Insert Tab-
Illustrations group-shapes-select rectangle shape. Insert the
shape Go to Format-Shape styles-shape fill-No fill. To
Change border style, Select border-go to Format tab-Click
on Shape Outline-click on Dashes-click on More Lines-Select
the border style.
4. To add text, right click inside the inner border-click on
add text.
5. Click align centre on the Home Tab and Type university
name, information line by line. Select the text
6. To insert the institution logo. Go to Insert Tab-Picture-
From File-and browser for the required picture - then click
insert.
7. Format the title of your project by selecting and applying
the Word art
8. For that go to Insert Tab-Text group-WordArt - then chose
the style you want and click Ok. To change the colour of the
wordart text, right click on the text and go to Format
Wordart-choose the colour-click ok

EXERCISE-05 OUTPUT

EXERCISE-06
PROCEDURES TO CREATE A MAIL MERGE LETTER
Microsoft Office Word 2007

On the Mailings tab. click Start Mail Merge, and then click Step by Step Mail Merge Wizard.
Select document type

• In the Mail Merge task pane, click Letters. This will allow you to send letters to a
group of people and personalize the results of the letter that each person receives.
• Click Next: Starting document.
Select the starting document

• Use the current document: Use the currently open document as your
main document.
• In the Mail Merge task pane. click Next: Select recipients.
Select recipients
• When you open or create a data source by using the Mail Merge Wizard, you are
telling Word to use a specific set of variable information for your merge. Use one of
the following methods to attach the main document to the data source.
Method 1: Create a database of names and addresses

To create a new database, follow these steps:
• In the Mail Merge task pane. click Next: Select Recipients.
• Click Type a new list.
• Click Create.
• The New Address List dialog box appears. In this dialog box, enter the address
information for each record. If there is no information for a particular field, leave the
box blank.
• By default, Word skips blank fields. Therefore, the merge is not affected if blank
entries are in the data form. The set of information in each form makes up one data
record.
• After you type the information for a record, click New Entry to move to the next
record.
• When you save the main document at this point, you are also saving the data
source and attaching the data source to the main document.
• Type the name that you want to give to your main document, and then click Save.
• To proceed to the next step, click Next: Write your letter.
Method 2: Use an existing data source

To use an existing data source, follow these steps:
• In the Mail Merge task pane, click Use an existing list.
• In the Use an existing list section, click Browse.

• In the Select Data Source dialog box, select the file that contains the variable
information that you want to use, and then click Open.
• Word displays the Mail Merge Recipients dialog box. You can sort and edit your data
if you want to.
• Click OK to return to the main document.
• Save the main document.
• When you save the main document at this point, you are also saving the data
source and attaching the data source to the main document.
• Type the name that you want to give to your main document, and then click Save.
• To proceed to the next step, click Next: Write your letter.
Write your letter

• In this step, you set up your main document.
• Type or add any text and graphics that you want to include in your letter.
• Add the field codes where you want the variable information to appear.
• In the Insert Merge Field dialog box, click the merge field that you want to use, and
then click Insert.
• When you finish editing the main document, click Save or Save As on the File menu.
• Name the file, and then click Save. To proceed to the next step, click Next: Preview
your letters.
Preview your letters

• This step allows you to preview your merged data, one letter at a time. You can also
make changes to your recipient list or personalize individual letters.
• To proceed to the next step, click Next: Complete the merge.

EXERCISE-06 OUTPUT
TO
«Name»
«Address_Line_1»
«Address_Line_2»
«City»
«State»
Sir/Madam,
Subject: Interview letter for the post of «Job_Title»
You are hereby informed to attend the interview for the post of «Job_Title» on
29th sept, 2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully MANAGER

TO
Ramachandra
2nd cross,3rd
main Kuvempu
nagar Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Clerk
You are hereby informed to attend the interview for the post of Clerk on 29 th
sept, 2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
TO
Sagam
7th cross, 5th
main rajaji nagar
bangalore
karnataka
Sir/Madam,
Subject: Interview letter for the post of Engineer
You are hereby informed to attend the interview for the post of
Engineer on 29th sept, 2010.Bring all the documents and original
marks cards without fail.
Date: 5-Sept-10

T
O
D
e
v
r
a
j
1st cross,
4th main
HSR layout
bangalore
karnataka
Sir/Madam,
Subject: Interview letter for the post of Cook
Cook on 29th sept, 2010.Bring all the documents and original
marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER
TO
Roopesh kumar
3rd cross,3rd
main N R
Moholla
Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Assistant Manager
Assistant Manager on 29th sept, 2010.Bring all the documents
and original marks cards without fail.
Date: 5-Sept-10

EXERCISE-07
PROCEDURES TO CREATE A REPORT CONTAINING THE PAY
DETAILS OF THE EMPLOYEE:
1. Click the start button – All Programs – Microsoft

Office folder – Microsoft Office Word 2007.
2. Select few column and few rows at the center of the beginning- right
Click- Format cells - click select the alignment tab- tick Merge cells
option- ok-Type the Heading.
3. Enter the column Headings. Enter the data of following columns manually Sl
No, Name, Employee Id, Basic, CCA (100 for all the employee) and LIC.
4. Enter the following formula to calculate the respective values.
DA (60% of BASIC) =D5*0.6
HRA (7.5% of BASIC) =D5*0.075
Gross =SUM (D5:G5) or D5+E5+F5+G5
GPF (7% of BASIC) =D5*0.07
KGID (8% of BASIC) =D5*0.08
Tot Deduction =SUM (I5:K5) or I5+J5+K5
Net Salary =H5-L5
5. After Writing each formula select the cell and drag to the entire
column to apply.

EXERCISE-07 OUTPUT

EXERCISE-07 OUTPUT (GRAPH)

EXERCISE-08
PROCEDURES TO CREATE A STUDENT RESULT SHEET:
1. Open MS Office-MS Excel – File – New
2. Select few column and few rows at the center of the beginning- right
Click- Format cells - click select the alignment tab- tick Merge cells
option- ok-Type the Heading.
3. Enter the column Headings. Enter the data of following columns
manually Sl No, Regno, Name, Science, Maths, English and BCS.
4. Enter the following formula to calculate the respective values.
Total =SUM (D5:G5)
Percentage =H5/4
Result =IF(AND(D5>=35,E5>=35,F5>=35,G5>=35),"PASS","FAIL")
Class =IF (J5="PASS", IF (I5>=75,"DISTINCTION",
IF (I5>=60,"FIRST CLASS",
IF (I5>=50,"SECOND CLASS",
IF (I5>=35,"PASS")))),"FAIL")
5. After Writing each formula select the cell and drag to the entire
column to apply.

EXERCISE-08 OUTPUT


EXERCISE-09
PREPARE BANK TRANSACTION FILE WITH THE FOLLOWING INFORMATION
A) If the balance > 50000 provided an interest at 5%, balance between 25000 and
50000 provide an interest at 4%, balance<25000 provide interest at 2%.
=if(e8>=50000, e8*0.05, if(and(e8<50000, e8>=25000), e8*0.04, if(e8<25000,

e8*0.02)))
B) Find the total after calculating interest rate.
=sum(e8:f8)
C) Sum only those total whose description is savings account (SAV).
=sumif(d8:d12,“SAV”,g8:g12)
D) Count only those desc whose description is current account (CUR).
=countif(d8:d12,”CUR”)
E) Display Date and Time
=now()

EXERCISE-09 OUTPUT


EXERCISE-10
10. Prepare a sales bill with the following information and plot a graph
on the given data
A. Calculate Amount, discount of 10%, net amount
Amount =b8*c8
Discount =d8*0.01
Net Amt =sum(d8:e8)
B. If net amount>20000, give 2% commission, otherwise give 1% commission
=if(f8>=20000,f8*0.02,f8*0.01)
C. Sum only those net amount greater than 10000
=sumif(f8:f11,”>=10000”)
D. Display Date and Time
=now()

EXERCISE-10 OUTPUT


EXERCISE-11
PROCEDURE TO CREATE A POWER POINT PRESERNTATION
TO LIST SIMPLE DOS COMMANDS.
1. Click the START BUTTON-select ALL PROGRAMS
2. Click on MICROSOFT OFFICE-select MICROSOFT POWER POINT

2007.
3. Click on HOME tab on RIBBON-Select the slide-ADD TITLE.
4. Click on ANIMATOIN TAB, go to ANIMATIONS group, and

choose an animation from ANIMATE option.
5. To add more animations choose CUSTOM ANIMATION-select

add Effect and choose animations.
6. Select the ANIMATIONS-select TRANSITION TO THIS group and

select the animation.
7. To add new slides, go to HOME tab – go to SLIDES group – click

on NEW SLIDE.
8. To select layout for your slide, go to HOME tab – go to SLIDES

group – click on LAYOUT – select layout for your slide.
9. Finally go to SLIDE SHOW, go to START SLIDE SHOW group and

click on FROM BEGINNING TO START to start slide show.

EXERCISE-11 OUTPUT

EXERCISE-12
PROCEDURE TO PREPARE POWER POINT PRESENTATION

FOR COMPUTER SOFTWARE
1. Click the START BUTTON-select ALL PROGRAMS
2. Click on MICROSOFT OFFICE-select MICROSOFT POWER POINT

2007.
3. Click HOME tab on RIBBON-select the slide-ADD TITLE.
4. Click on ANIMATOIN TAB, go to ANIMATIONS group, and

choose an animation from ANIMATE option.
5. To add more animations choose CUSTOM ANIMATION-select

add Effect and choose animations.
6. Select the ANIMATIONS-go to TRANSITION TO THIS SLIDE

group and select the animation.
7. To add new slides, go to HOME tab – go to SLIDES group – click

on NEW SLIDE.
8. To select layout for your slide, go to HOME tab – go to SLIDE

group – click on LAYOUT – select layout for your slide.
9. Finally go to SLIDE SHOW, go to START SLIDE SHOW group and

click on FROM BEGINNING to start slide show.

EXERCISE-12 OUTPUT


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EXERCISE-01

PROCEDURE TO CREATE A TIME-TABLE

1. Click the start button – All Programs – Microsoft Office

Office Automation Lab Manual 1 Prashanth C Patel

1. Open MS Office-MS Word – File – New.

2. Go to View- Header and Footer- Type the complete address of a

the page by right clicking on the logo, go to Format Picture – select

7.To insert a Line go to Insert- picture- Auto shapes- Select the

8. Format the line by Right clicking and selecting Format Auto

11. Go to Format-Background-Printed Watermark-Picture Mark-Click

Select Picture- Browse for the required background- click Washout-

Office Automation Lab Manual 2 Prashanth C Patel

1. Click the start button – All Programs – Microsoft

Office Automation Lab Manual 5 Prashanth C Patel

PROCEDURE TO CREATE A RESUME

Office Automation Lab Manual 6 Prashanth C Patel

Office Automation Lab Manual 7 Prashanth C Patel

PROCEDURES TO CREATE A COVER PAGE OF A PROJECT

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Microsoft Office Word 2007

Select document type

Select the starting document

Method 1: Create a database of names and addresses

Method 2: Use an existing data source

Office Automation Lab Manual 11 Prashanth C Patel

Write your letter

Preview your letters

Office Automation Lab Manual 12 Prashanth C Patel

Subject: Interview letter for the post of «Job_Title»

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1. Click the start button – All Programs – Microsoft

option- ok-Type the Heading.

4. Enter the following formula to calculate the respective values.

DA (60% of BASIC) =D5*0.6

HRA (7.5% of BASIC) =D5*0.075

Gross =SUM (D5:G5) or D5+E5+F5+G5

GPF (7% of BASIC) =D5*0.07

KGID (8% of BASIC) =D5*0.08

Tot Deduction =SUM (I5:K5) or I5+J5+K5

Net Salary =H5-L5

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Office Automation Lab Manual 17 Prashanth C Patel

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1. Open MS Office-MS Excel – File – New

option- ok-Type the Heading.

3. Enter the column Headings. Enter the data of following columns

manually Sl No, Regno, Name, Science, Maths, English and BCS.

4. Enter the following formula to calculate the respective values.

Total =SUM (D5:G5)

Class =IF (J5="PASS", IF (I5>=75,"DISTINCTION",

Office Automation Lab Manual 19 Prashanth C Patel

Office Automation Lab Manual 20 Prashanth C Patel

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=if(e8>=50000, e8*0.05, if(and(e8<50000, e8>=25000), e8*0.04, if(e8<25000,

B) Find the total after calculating interest rate.

C) Sum only those total whose description is savings account (SAV).

D) Count only those desc whose description is current account (CUR).

E) Display Date and Time

Office Automation Lab Manual 22 Prashanth C Patel

Office Automation Lab Manual 23 Prashanth C Patel

=if(e8>=50000, e80.05, if(and(e8<50000, e8>=25000), e80.04, if(e8<25000,