Microsoft word short note

Application Software
Microsoft Word
Word processor is a computer program or software that is designed to help us to create, edit,
format, save and print documents or text files. Microsoft word is a powerful window oriented word
processor that lets you prepare a variety of documents; if necessary you can easily correct errors by
adding or deleting Words, Sentences or Paragraphs or Pages. After you have created and corrected
your text, you print it and store it on storage device.
Parts of Microsoft Word Window
When you start word you see a blank document ready for you to enter text. Before you begin,
however, you need to know about the various parts of the screen.

Insertion point

Title bar: - The program name and the name of current document are displayed here at the right end of
the title bar there are buttons to minimize, Restore, and close the program.

Minimize button: Click this button to temporarily hide word (to shrink it to an icon on the
task bar). You can then click the Microsoft-word button on the task bar at the bottom of your
screen to redisplay word.

Restore/ Maximize: Click this button to enlarge word to full-screen or to shrink button word
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 Microsoft word short note

to partial-screen windows.

Close button: Click this button to close word windows.

Menu bar: - Menu heading on this bar let you access
Tool bar: - The small picture or buttons on the tool bars let you select commonly needed
Commands by clicking menu to view tool bars,
Ruler: - Provides ongoing page measurements as well as quick access Margins, tabs, and indents.
To view the ruler click on:
 View Menu
 Ruler
Typing area: Is the blank area in the document windows where you type your text.
Scroll bar: Used to navigate (browse) through a document. Used to move around in your document
View Button: Are located at the right extreme of the horizontal scroll bar and used to change the way
your document is displayed on the screen.
Normal , Web Layout , Print Layout or Outline view button
Note: - make sure that you are in the print layout view.
Status Bar: displays information about the document and the state of the keyboard.
The Insertion point shows where the text will appear if you start typing.
Zoom Slider is used to increase or decrease the zoom ratio for your document.

Fig. 1 MS-Word window environment

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 Microsoft word short note

Creating a New Document:

 Starting /open/ MS-Word
 Click on ‘type here to search’ or press the Windows key on your keyboard to display

the Start menu.

 Type ‘word’
 Click on Word App
 Click blank document

FILE MENU  alt + F

Ctrl + N Creates a new Microsoft Word document

Ctrl + O opens an existing Microsoft Word document

Ctrl + S Saves the current document, replacing the
existing file (if previously saved). document
F12 allows you to save the document as a different
file. document
Ctrl + P Opens the print dialogue box allowing you
to print the current document.

Home Tab
A. Clipboard Group
 Copy (ctrl + C)
 Cut (ctrl + X)
 Paste (ctrl +V)
 Format Painter (ctrl + shift + C, ctrl + shift + V)

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 Microsoft word short note

B. Font Group

1 2 3 4 5

7
14

8 9 10 12 13
11

1. Font (ctrl + shit + F)  Used to apply different writing style

2. Font size (ctrl + shit + P)  Increase or decrease selected text size
3. Growth Font (ctrl + ] )  Make your selected text a bit bigger
4. Shrink Font (ctrl + [ )  Make your selected text a bit smaller
5. Change Case  Change the selected text to UPPERCASE, lower case or other
common capitalizations
6. Clear All Formatting  Remove all formatting from the selection, leaving only the
normal, unformatted text
7. Bold ( Ctrl + B )  Make the selected text bold
8. Italic ( Ctrl + I )  Make the selected text italicize
9. Underline ( Ctrl + U )  Make the selected text underline
10. Strike through  Cross something out by drawing a line through it
11. Subscript ( Ctrl + = )  Type very small letters just below the line of the text
12. Superscript ( Ctrl + shift +)  Type very small letters just above the line of the text
13. Text highlight color  Make the selected text pop by highlighting it in a bright color
14. Font Color  Change the color of selected text
Exercise 1: Open Microsoft word and type the following paragraph as it is and save it as Word 1.
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Word processor is a computer program or software that is designed
to help us to create, edit, format, SAVE and print documents or text
 Microsoft word short note

C. Paragraph Group

1 2 3 4 5 6 7

14

9
10 11 12 13

1. Bullet list  Used to create a bullet list to organize an items

2. Numbering list  Used to create a number list to organize an items
3. Multilevel list  Used to create a multilevel list to organize items or create an outline
4. Decrease indent  To move the paragraph closer to the margin (move to the left)
5. Increase indent  To move the paragraph farther away from the margin (move to the
right)
6. Sort  Arrange the current selection in alphabetical or numerical order
7. Paragraph end marker  Show or hide
8. Left alignment (Ctrl + L)  Align content with the left margin
9. Center alignment (Ctrl+ E)  Center content on the page (make it center the selected text)
10. Right alignment (Ctrl + R)  Align content with the right margin
11. Justify (Ctrl + J)  Distribute your text evenly between the margins
12. Line and paragraph spacing  choose how much space appears between lines of text or
between paragraphs
13. Shading  Change the color behind the selected text, paragraph or table cell
14. Borders  Add or remove borders from your selection

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 Microsoft word short note

D. Editing

 Find (Ctrl + F)  Find text or other content in the document

 Replace (Ctrl + H)  Search for text you’d like to change, and replace it with
something else
 Select  Select text or objects in your document
o Select All (Ctrl + A)  Select all text and objects
o Select Objects  Select objects including ink, shapes and text area
o Select text with similar formatting

Exercise 2: Open Word 1 file and add the following

Software
 Application software
o Microsoft word
o Microsoft excel
o Microsoft PowerPoint Bullet List
 System software
o Operating system
o Language software
1. Application software
a. Microsoft word
b. Microsoft excel Numbering List
c. Microsoft PowerPoint
2. System software
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 Microsoft word short note

a. Operating system
b. Language software

1. Application software
1.1. Microsoft word
1.2. Microsoft excel
1.3. Microsoft PowerPoint
Multilevel List
2. System software
2.1. Operating system
2.2. Language software

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 Microsoft word short note

Insert Tab

A. Pages

Your document will make a great first impression with a stylish cover page

Used to add a blank page anywhere in your document

End the current page here and move to the next page

B. Table

 A table is a great way to organize information within your document

 Table is a combination of column and row (minimum 1x1 table)

Steps to create a table

4. From insert tab click on table

2. Adjust no. of
columns and rows

3. click on Insert table

1. Click Ok

 Merge cells – used to combine two or more cells in to one big cell.
Steps to merge cells
1. Select cells that you want to merge
2. Right click on selected cell
3. Click on merge cells
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C. Illustrations

Pictures – used to insert your own pictures from your

computer

Online Pictures – used to find and insert pictures from a

variety of online sources

Shapes – used to insert ready-made shapes, such as circles, squares, and arrows

SmartArt – used to insert a SmartArt graphic to visually communicate information

Chart – make it easy to spot patterns and trends in your data by inserting a bar, area
and line chart

D. Header and Footer

Headers - Help you to repeat content at the top of every page

Footers - Help you to repeat content at the bottom of every page

Page Number - Help you to number the pages in your document

Design Tab
A. Page background

Watermark – used to add ghosted text, such as ‘confidential’,

‘attachment’, ‘urgent’

Page color – used to add a splash of color to your document by the

changing the color of the page

Page boarder – used to add or change the border around the page

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 Microsoft word short note

Layout Tab
A. Page setup

 Margins – set the margin sizes for the entire document or the current section

 Orientation – change page orientation (Portrait or Landscape)

 Size – choose paper size your document

 Columns – split your text into two or more columns

 Breaks

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 Microsoft word short note

Exercise

1. Type the following paragraphs, check and correct spelling & grammar errors
2. Apply any font, font color, underline, bold and italic of the following paragraphs
Microsoft Word

Word processor is a computer program or software that is designed to help us to create, edit,
format, save and print documents or text files.

Microsoft word is a powerful window oriented word processor that lets you prepare a variety of
documents; if necessary you can easily correct errors by adding or deleting Words, Sentences or
Paragraphs or Pages. After you have created and corrected your text, you print it and store it on
storage device.

3. Save the above file in document folder by the name of your department _ Group _ Program
(example: Acct_G1_Ext)
4. Write the following and save it. (create table and use bullet, numbering and multilevel list)

 Computer 1. Computer 1. Computer

o Hardware a. Hardware 1.1. Hardware
 Mouse i. Mouse 1.1.1. Mouse
 Keyboard ii. Keyboard 1.1.2. Keyboard
 Monitor iii. Monitor 1.1.3. Monitor
o Software b. Software 1.2. Software
 System i. System 1.2.1. System
 Application ii. Application 1.2.2. Application
 Printer 2. Printer 2. Printer

5. Draw the figure like this using shapes option and add text.

Process
Input Output

Storage

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 Microsoft word short note

6. Apply “Microsoft Word Exercise” as header and “Prepared By: your name” as footer
7. Make the word “Microsoft Word” as the watermark of the document.
8. Create table as bellow and shading the first row

ID NO. Name Course C-Code

1000/22 Abebe FIS FIS-200
1001/22 Sara CA CA-200
1003/22 Dejene Int to ICT ICT-200

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