HSE - MS

HSE
MANAGEMENT
SYSTEM

HSE-MS
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1.0 LEADERSHIP AND COMMITMENT

1.1 Leadership and Commitment

2.0 POLICY AND STRATEGIC OBJECTIVES

2.1 HSE Policy, Alcohol and other sister Policies.

2.2 HSE Objectives.

3.0 ORGANISATION, RESPONSIBILITIES,RESOURCES, AND

DOCUMENTATION

3.1 HSE Organization.

3.2 HSE Professionals.

3.3 Sub- Contractors.

3.4 HSE Communications.

3.5 HSE Meeting Programme.

3.6 HSE Promotion and Awareness.

3.7 HSE Competence Requirements.

3.8 Employee Orientation Programme.

3.9 HSE Training (General).

3.10 HSE Training (Professionals).

3.11 HSE Legislation.

3.12 HSE Standards

4.0 HAZARDS AND EFFECTS MANAGEMENT

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4.1 Methods and Procedures for Hazards and Effects Management.

4.2 Assessment of Exposures to work force to Hazards and Effects.

4.3 Handling of Chemicals.

4.4 Hazards and Effects Management and Assessment of PPE

5.0 MSNING AND PROCEDURES

5.1 Basic HSE Rules.

5.2 Emergency Response Procedures.

5.3 HSE Equipment and Equipment HSE Inspection.

5.4 Occupational Health.

5.5 Environmental.

5.6 Road Transport.

6.0 IMPLEMENTATION AND PERFOMANCE MONITORING

6.1 HSE Performance.

6.2 Incident Investigation.

7.0 AUDIT, REVIEW AND INSPECTION

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HSE PLAN EXHIBITS
1. HSE POLICY & ENVIRONMENTAL
POLICY

2. EMERGENCY RESPONSE FLOW CHART

3. HSE TRAINING PLAN

4. HSE INDUCTION PACKAGE

5. ACTIVITY MONITORING PLAN

6. HSE DRILL PLAN

7. HSE AUDIT PLAN

8. HSE INSPECTION PLAN

9. HEMP

10. CRITICAL SAFE WORK PROCEDURES

 HSE - MS
DISTRIBUTION LIST

Serial FUNCTION Copy No. Date:

No.

1 MAZOUN HEAD OFFICE ORIGINAL

2 CLIENT 1

3 WORK LOCATION 2
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HSE - MS

REVISION – 0

31st JANUARY 2010

RESPONSIBILITY POSITION NAME SIGN DATE

HSE
Prepared by Soman P.V.
Consultant

Engr. Mohd.Samy Al
Reviewed by MR
Fakhrany

APPROVED BY
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I INTRODUCTION

I.1 Development, Revision & Approval

The company corporate Safety Team that consists of the persons who are responsible
for all the Safety Provisions of Mazoun Establishment herein after called MEGT has
developed this HSE MS.

The basis for the development of this HSE MS was the Guidelines from International
Safety Standards and Shell Safety standards due to fact that MSGT is a pioneer in Oil
& GAS Industry , Civil , Mechanical , Electrical and Core shut down maintenance
activities, pipe line construction, Water Treatment Plant and Sewage Treatment plant.

This HSE MS has been drafted and revised by a team of Safety professionals and
approved by Managing Director.

I.2 Purpose
The HSE MS lists all the activities to be performed during any contract that DS will
undertake with action parties and dates in order to assure any of our client that we are
able to execute the work in line with any stringent HSE requirements.

The HSE MS:

 indicates how the requirements defined in the HSE Specification will

be achieved;
 provides for the identification and assessment of hazards associated
with the work, as well as the development of measures (personnel,
training, tools, equipment, etc.) necessary to control, recover and
manage the hazards;
 specifies the schedule for implementing the above;
The scope of the HSE MS also covers those activities executed by any of our
subcontractors, vendors and suppliers.

This HSE MS is a “live” document and any subsequent modifications should be treated
as revisions to the original endorsement and accordingly documented and approved in the
same manner as the original endorsement.
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I.3 Scope of the HSE MS
This HSE MS covers all the Work & Services that MSGT will undertake in the Sultanate
of Oman and GCC Countries.

I.4 Time
This HSE MS will be treated as a live document and revised as and when required.

Final approval of the client will be obtained prior enough to the commencement of the
Work & Services. This shall be strictly in accordance with the contract requirement.

I.5 Geographic Area

The area covered by a contract.

I.6 References

1. MSGT Manual.
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LEADERSHIP AND COMMITMENT

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1.0 LEADERSHIP AND COMMITMENT

1.1 Commitment

1.1.1 Commitment to HSE through Leadership

MSGT’s senior management personnel shall show a commitment to HSE principle by
participating in the following activities:

 Audits
 Inspections
 HSE Management Meetings
 Incident investigations
 Waste management
 Journey management

They shall also promote HSE through their own behavior, including, but not limited to:

 Adherence to safety rules

 Wearing the required PPE
 Actively participating in HSE meetings

DS’s Project Manager/ Service Engineer shall hold ultimate responsibility in the field for
ensuring that leadership and commitment to HSE matters is maintained through out the
duration of a Contract.

The HSE Manager/ HSE Advisor or a nominated competent person in co-ordination with
field staff shall be responsible for evaluating the audits conducted.

MSGT’s HSE management meetings shall be chaired by Managing Director or the

designated person assigned by Project Coordinator in his absence, and attended by
management and supervisory staff. A minute of meetings shall be circulated as per list of
distribution.

Records of all audits, inspections, management meetings and accident investigation and
incident reporting shall be maintained on file at Head Office,
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Responsibility
Table 1.1

RESPONSIBILITIES
HSE Supervisors HSE Advisor Line
Task
Manager Managers
Audit Commitment    
Inspection Commitment   
HSE Management Meetings   
HSE Compliance Reports   
Record Maintenance 
Responsibility: 
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HSE OBJECTIVES AND TARGET:
SL. NO. CATEGORY TARGET

1. CATEGORY 1 0

2. CATEGORY 2 0

3. FIRST AID CASE (FAC) 0

4. LOST TIME INJURIES (LTI) 0

5. LOST WORK DAY CASE (LWDC) 0

6. MEDICAL TREATMENT CASE (MTC) 0

7. NEAR MISS 0

8. OCCUPATIONAL ILLNESS 0

12. ROAD TRAFFIC ACCIDENT (RTA) 0

NOTE: It will be the MSGT’s established policy that every endeavor will be taken to minimize
accidents / near misses and a continuous monitoring together with on the spot instructions shall
be given to achieve our target at all times.

Achievement will be presented to our clients monthly with detailed justifications for target set
and achieved.
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ACCOUNTABILITY FOR SAFETY AND ENVIRONMENTAL

PROTECTION

MANAGING DIRECTOR
The MD shall exercise overall control and responsibility for all Health, Safety and
Environmental implementation of MSGT. His responsibility shall include, but not limited
to, the following:

 Investigating all accidents / incidents ( VERY HIGH POTENTIAL)

 Ensuring that the works on all contracts confirm with Health, Safety and
Environmental legislations of the country and shall confirm to client standards.

 Ensure that all employees are provided with necessary safety equipment and personal
protective equipment.

 Ensure that all employees are given adequate training and oversee the implementation
of HSE Policy and Procedures to the highest standard possible and practicable.

PROJECT MANAGER/SITE ENGINEER

He shall exercise full line responsibility for Health, Safety and Environmental matters
associated with all operations of MSGT and he shall:

 Ensure that all line manager’s engineers / supervisors / foremen are made responsible
and accountable for implementing the MSGT’s Health, Safety and Environmental MS.

 Ensure that the works on all locations shall confirm with Health, Safety and
Environmental MS of the Operation.

 Ensuring that all technical and design documents including Quality Control and
Quality Assurance for the project are complete and prepared on time, with appropriate
safety measures applied.
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 Organizing supervision and checks that all employees have been trained to apply safe
operating practices and are physically and psychologically fit to behave in conformity
with safety procedures.

 Ensuring audit and inspections are carried out as per schedule.

HSE MANAGER/ HSE ADVISOR/ HSE CONSULTANT

He shall hold the responsibility to advise the Project Coordinator/Project Manager in the
proper implementation of the Health, Safety and Environmental protection Policy and
Procedures of the job.
He shall:

 Checks the completeness and subsequently files safety and environmental protection
documentation, including work permits and certificates,
 Prepares safe operating procedures, takes part in preparation of technical
documentation relevant to safety, fire fighting and environmental protection and
assigns workers to critical jobs,
 Trains employees to follow safe operating procedures and carries out periodic
inspections,
 Organize medical check-ups and files relevant documents,
 Carries out all procedures related to injuries or incidents in work area.
 Organizes and carries out inspection of critical equipment and maintains records of
such inspections,
 Organizes simulation fire drills and fire fighting training for employees, carries out
visual inspection of fire extinguishers, checks their documents and organizes
servicing,
 Organizes procedures to be undertaken in case of environmental pollution,
 Informs the employees of characteristic cases covered in the Bulletin on Safety and
Training.
 Supervises implementation of safety measures within the Company and co-operates
with inspection authorities/third parties.
 Prepares data on safety conditions.
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HSE ADVISORS (AT WORK LOCATIONS)

Shall:

 Promote a high level of safety awareness in all subordinates by taking a personal interest in
and applying a high priority to HSE performance.

 Co-ordinate necessary control to ensure that all activities are performed safely within the
HSE management system.

 Establish individual HSE targets for his subordinates and monitor their performance against
these targets and maintain records.

 Prepare emergency procedures for the site and effectively communicate the action MS for all
employees.

 Make suitable arrangements for consultation with Line Supervisors, employees and
contractors, representatives on Health, Safety and Environmental matters.

 Contribute to the updating and improvement of the HSE MS and suggest modification and
improvement.

 Ensure that all incidents involving injury to persons, damage to property or the environment
and those having potential for serious effect are investigated and suggest effective follow up
action.

 Organize emergency drills and maintain records and test emergency response through a
series of practical drills.

 Ensure corrective actions arising from safety audit, safety alerts are taken.
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LINE MANAGERS, SUPERVISORS, INSPECTORS /FORMAN

Their authorities and duties include:

 Implementation of safety measures

 Providing every employee with adequate personal protection equipment according to

the regulations in force, making sure they are used,

 Introducing new employees to work hazards and safety measures,

 Inspecting the installations, cranes and other equipment according to the applicable
rules, maintaining records of inspection dates,

 Providing potable water and first aid supplies,

 Making sure proper signs and warnings are posted,

 Implementing environmental protection and sanitary measures.

 Perform functional tests of installations, apparatus and instruments and ensure the
employees are physically and psychologically fit for their job.

 Supervise proper handling of equipment, tools, and personal protective equipment.

 HSE - MS

SAFETY RESPONSIBILITY - FIELD LEVEL

RESPONSIBILITY 1 2 3 4 5

Knows safety rules and practices them     

Conducts weekly safety meetings   

Conducts periodic safety meetings  

Conducts periodic rig inspections   

Utilizes drug enforcement policies    

Investigates accidents  

Implements new technology with regard to accident

 
Prevention
Injured employee follow up  

Participates in preparation of safety rules  

Complies with governmental regulations 

Corrects unsafe acts and conditions   

RESPONSIBILITY: 

1 – All Personnel.
2 – Project Coordinator
3 – Project Manager
4 – HSE Manager
5 – Line supervisors.
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POLICY AND STRATEGIC OBJECTIVES

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2.0 POLICY AND STRATEGIC OBJECTIVES

2.1 HSE Policy Statement (Attached).

2.1.1 General
MSGT’s HSE Policy Statement shall be explained and distributed to all recruits within 24
hours of their arrival in Oman. This shall take place during their in house HSE induction.
HSE Advisor/Line Manager shall be responsible for briefing the new recruits on MSGT’s
HSE policy and subjects, work practices and hazards related to their work environment
HSE Advisor shall ensure that the above briefing is recorded on the New Arrival Data
Sheet.

2.1.2 Distribution and Availability

A copy of MSGT’s HSE Policy Statement shall be displayed, in a prominent position, in
each of the following locations:

[ A ] Muscat Head Office

[ B ] All Site Offices.
[ C ] Senior/junior mess board

A copy of the HSE policy shall be distributed to all sub-contractors and shall be available
in English and Arabic and other local languages of the work force.

HSE Advisor shall maintain the following compliance records on file:

 New arrival data sheet.

2.1.3 Discussion

At the close of each month, the HSE Manager shall ensure that an HSE compliance
report is prepared to indicate actual figure of compliance to this procedure.

MSGT’s HSE policy statement and its implementation shall be discussed by all line
managers with each employee and suggestions or recommendations if any shall be
invited and passed on to Project Site Engineer/ MIC for his review and acceptance if
found appropriate.
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All such records shall be indexed in such a manner, so as to facilitate their retrieval.

The following matrix provides an at a glance view of responsibilities highlighted in this

procedure.

Table 2.1

RESPONSIBILITY
TASK HSE Manager
HSE Advisors Supervisors
Policy Statement distribution  
New arrival Data Sheet  
Policy Statement display 
HSE Compliance Report 
Discussion  
Responsibility: 
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ORGANISATION, RESPONSIBILITIES, RESOURCES,

STANDARDS AND DOCUMENTATION
 HSE - MS

3.0 ORGANISATION, RESPONSIBILITIES, RESOURCES,

STANDARDS AND DOCUMENTATION

3.1 HSE Organization

3.1.1 Key Personnel

A HSE Organization Chart and job description of key personnel responsible for HSE
matters is included in leadership and commitment.
3.1.2 Contract Objectives / Accountability
Our objective is to have Zero accidents and incidents. This we intend to achieve by
strategic action MS for HSE.

General Manager assisted by the HSE Advisor shall be responsible for the execution of
all HSE matters in MSGT.
3.1.3 Manning/Communications
The Managing Director or his assigned designate, shall be responsible for ensuring that
all HSE information is provided to CLIENT contract holder/manager through monthly
reports and copy of all correspondents between the sub-contractors on HSE matters shall
also be referred to CLIENT contract holder.
The Contract Manager shall be fully responsible for ensuring that all relevant HSE issues
are communicated, first verbally and then by fax to concerned staff and subcontractors. A
copy of the monthly HSE report to client shall be sent to corporate Headquarters for
information.

HSE Manager shall provide specialist HSE advise to Line Management as required.

3.1.4 Corporate Structure/Responsibilities

MSGT’s corporate structure and line of communication is exhibited in leadership and

commitment of the HSE MS. HSE Advisor shall ensure that all matters related to HSE are
communicated to MD for information and guidance.
 HSE - MS
3.2 HSE Professionals

3.2.1 Reporting and Follow-up

Communication and reporting of HSE issue to line management shall be by way of HSE
management meetings and through CAR (Corrective Action Request) raised during HSE
audits and inspections. The procedure is detailed in Audit, Review and Inspections. The
HSE management meetings chaired by Project Manager shall form a platform to
disseminate HSE issue to line managers.

HSE Manager shall present compliance figures, with regards to any HSE issue. By way
of the monthly compliance report, and use this as a base to evidence how the Line
Managers follow advice offered.

3.2.2 HSE Department

The HSE Department, with specific emphasis on the HSE Advisor, shall be responsible
for ensuring that all HSE issues are brought to the attentions of the Project Manager and
they are fully documented.

Project Site Engineer/ Site supervisor shall acknowledge receipt of such issues by
signing HSE audit and inspection reports and signing minutes of HSE management
meetings.

Project Manager shall ensure that timely corrective and preventive actions are taken at
the appropriate time. A surveillance report shall be prepared by the HSE Manager to
ensure compliance.

It shall be the responsibility of HSE department to organize the following:

 Formulating and monitoring the departmental HSE Action Plans

 Preparing HSE training matrix and organizing the training of all staff.
 Inspections and audits
 Safety signs and promotional materials
 Sub-contractors assessment of HSE standards
 Health risk assessment, monitoring and surveillance
 Environmental monitoring
 Accident/incident investigation assistance
 Training for fire fighting team at regular intervals
 Drills/exercises
 HSE - MS
 Issue/replacement of PPE
 Maintain records for above

Sub-contractors
3.2.3 Management
Project Manager shall have the overall responsibility for ensuring that all Sub-contractors
in the field, who are employed as part of the sub-contract and all potential Sub-
contractors comply with MSGT’s HSE policy and in particular with Contract HSE MS.

The following actions will be taken:

 List jobs to be sub-contracted
 List name of sub-contractors, vendors and suppliers
 Short list the names of the sub-contractors, paying particular attention to :
(a) Past experience
(b) Proven track record
(c) Reference letters for any major client jobs carried out
(d) Review of their journey management records
(e) Transport management procedures
(f) Safety policy and procedures
(g) Quality Assurance certificates if any (ISO 9000)
(h) Personal visit if required to ascertain work capacity
3.2.4 Identification and Vetting
The effective tool is by way of audits conducted in accordance with the HSE audit
schedule.

Sub-contractors for various jobs are being finalized. A formal agreement shall be
executed before any contractor is awarded a contract.

The HSE Advisor shall maintain all records, relating to HSE matters, on sub-contractor.

3.3 HSE Communications

3.3.1 Coverage/Awareness
Line managers shall be responsible for ensuring that all personnel who are working on
Contract are aware of the emergency response procedures as detailed in the Contract HSE
 HSE - MS
MS. These procedures shall be discussed during the in-house HSE training and toolbox
talks.
The line managers shall be accountable for ensuring that emergency drills are conducted
as per established procedures and records of attendees shall be maintained. The line
manager shall report any non-compliance, for whatever reason, with these emergency
drills, or the person assigned with his responsibilities, to the Project Manager.

Site emergency procedure specific to each site shall be made available and shall display
all contact telephone numbers, location, distance, and means possible and available. In
this regard, written acceptance and awareness will be sought from the sources.

Details of such information shall be highlighted in toolbox talk and in-house HSE
meetings.

All instructions shall be in the native language of employees, and shall ensure that all
employees are fully aware of what to do in an emergency.
3.3.2 External Links
Project Manager shall arrange visit to such organization and familiarize himself and
agree for co-operations.

3.4 HSE Meeting Program

3.4.1 Scheduling
The HSE Manager or his designate shall organize the Client/Contractor HSE meetings
monthly, Contractor Safety Meeting craft specific HSE meetings.

A schedule for the meetings shall be prepared after obtaining acceptance from concerned
authorities regarding date and time.

Project Manager shall be responsible for nominating other senior member of staff to
attend the meeting. These shall be contract specific and as required by contract.

The proposed schedule is as follows:

 Client / Contractor HSE meetings – monthly
 Contractor Safety meetings – weekly
 Craft specific HSE meetings – weekly
 Toolbox meeting - daily
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The HSE Manager shall maintain a record for all above meetings with special emphasis
on personnel attendance.

3.4.2 Management Participation

MSGT’s Line Managers shall ensure that each leader who come under their jurisdiction
hold toolbox talk on a daily basis. They shall discus, on a daily basis:

 Document the number of people working

 Document the number of tool box talks held
 Collect copies of attendance sheet

All these documents are to be handed over to HSE department at the end of the week. A
visible management commitment shall be ensured by personal participation of Line
Managers in all HSE activities.

3.4.3 HSE Meeting Structure

The HSE Manager or his designate shall be responsible for ensuring the discussion of
Health, Safety and Environmental matters at the weekly in-house HSE meetings. HSE
Advisor in consultation with Proejct Manager shall prepare the agenda for discussion.
The agenda shall be distributed to line managers who shall chair the weekly HSE
meetings.

The standard agenda for discussion at weekly shall include:

 Incidents of the week

 Safety flashes issued by Clients
 Verbal / written communication passed on by client staff with regards to HSE
 Unsafe conditions observed during the week
 Short safety quiz or safety film
 Any other matter relating to HSE in general

90% of the staff shall attend the meeting.

3.4.4 Follow-up Actions

The Project Manager shall be responsible for ensuring that HSE management meetings
are carried out once every month. He shall be responsible for preparing the agenda and
distributing to all attendees.
 HSE - MS
The typical agenda shall include:

 Closing of previous meeting minutes,

 Any follow up points of HSE audits inspections,
 Discussions on HSE performances,
 Any incident / accident or near misses

The Project Manager shall be responsible for preparing and distributing the minutes to all
concerned.

The Project Manager shall ensure that action items are properly identified and
responsibilities are assigned and they remain on the meeting agenda until such time they
are closed out.

3.4.5 Communication
A regular HSE meeting shall be held at different levels of the organization in the Head
office and at site.
(a) Head Office - monthly
(b) Work site - weekly
(c) Subcontractors - weekly

The HSE department shall be responsible for communicating the minutes of HSE
meeting and shall follow up all actions required.

 A transmittal form shall be issued to communicate minutes to all line managers and a
system designed to monitor compliance with the required action.

3.5 HSE Promotion and Awareness

3.5.1 Techniques
The MSGT’s object of reaching the HSE message down to all levels shall be achieved by
following actions:

[A] Displaying a copy of our HSE policy in English, Arabic, Hindi languages
prominently in all strategic locations
[B] Monthly safety bulletins
[C] Through arranging safety quiz during HSE meetings
[D] HSE performance board and HSE Posters.
 HSE - MS
3.5.2 Performance
MSGT shall provide an HSE performance board at various strategic locations to signify
the total number of days, which have elapsed without an LTI.

Work instructions shall detail the responsibilities for maintaining and up dating the HSE
performance board.
3.5.3 Promotional Methods
MSGT considers toolbox talk as an effective tool for achieving maximum safety at work.
An award scheme is designed to encourage safety awareness.

3.6 HSE Competence Requirement

3.6.1 Fitness of Personnel

The Project Manager shall be responsible for ensuring that all personnel assigned to this
project are subjected to medical examination prior to being accepted for job. This shall be
verified during HSE induction on arrival and duly endorsed in new arrival data sheet.
Record of medical history / certificate shall be maintained at Muscat office for audit by
the client.

3.7 Employee Orientation Program

3.7.1 Approach
All new employees within 24 hours of arrival at Muscat office shall be provided with an
in-house induction. This HSE induction shall ensure an overview of the following:

 MSGT’s HSE policy statement

 Their role in HSE responsibilities
 Their position in the organization
 Who is who in MSGT
 Overview of emergency procedures
 Use and necessity for PPE and their responsibility to use them

HSE Advisor or his designate shall ensure that the above briefing is recorded in new arrival data
sheet of the employee
 HSE - MS
3.8 HSE Training (General)

3.8.1 Contract Standards

MSGT’s staff identified as target work force are normally drawn from the field with
wealth of experience in similar industry having an International Standard second to none.

Our HSE rules and regulations are stringent and match with the client’s requirement.
However all mandatory courses shall be arranged prior to commencement of the project
which shall give them ample opportunity to be accustomed to peculiar working
environment which are prevailing in Oman. We intend to leave no stone unturned in
achieving our objective of no accident / incident.

3.8.2 Established Training Program

MSGT have drawn two types of HSE training for its staff. Schedule (1) of courses shall
be conducted in-house at Muscat as well as on the job and familiarization training at field
and schedule (2) courses shall be conducted through client approved training institute in
the Sultanate of Oman.

Consistency and effectiveness of this program shall be monitored and any changes
required shall be appropriately taken.

3.8.3 Formalized Program

A matrix for general and professional training record of employees shall be made
available in HSE MS. MSGT shall ensure that all employees are fully trained before
starting work and record of personal details covering qualification, experience and HSE
training undergone will be held in site as well as Head Office for review and verification.
3.9.4 Supervisors Participation
Supervisors are required to brief/debrief staff before and after the training courses.

3.9 HSE Training (Professionals)

3.9.1 Selection
The professional HSE personnel employed on this project shall have the following
minimum experience:
HSE Advisor – at least 05 years experience in HSE role, of which 3 years have been
spent in a senior supervisory HSE role,
 HSE - MS
3.9.2 Training
All HSE professionals on this Contract shall undergo all mandatory training as specified
in the specific contract.

3.9.3 Qualification
HSE professional at MSGT shall have appropriate qualifications and experience to meet
the requirements of standards. Staff selected shall have proven track record and adequate
educational background.

3.10 HSE Legislation

3.10.1 Coverage
The HSE Advisor shall be responsible for ensuring those current copies of contract
applicable HSE legislation; including International, National and Client documentation
are made available for reference purposes.

The HSE Advisor shall be responsible for ensuring that a record of all such HSE
legislation is maintained and kept updated. CLIENT / National Regulations shall take
precedence over all other regulations in force.

3.10.2 Weavers
All weavers’ request, if any, shall be forwarded to Client along with justifications for his
review and approval.

3.11 HSE Standards

3.11.1 Availability
The HSE Advisor shall be responsible for ensuring copies of MSGT’s HSE manual is
issued to all “Key Personnel”. And HSE Handbook shall be issued to all designated
personnel, a copy of which shall be forwarded to Client for review. This book will be
available in English.

3.11.2 Control/Authorization
Personnel who are issued with such document shall be responsible for its safe keeping
and ensuring its availability to persons within their department on a reference basis.
Wherever required it shall be available in the working language of staff.
 HSE - MS
The document and data control shall be reviewed and approved for adequacy by Project
Manager prior to issue. A Muster List or equivalent document control procedure
identifying the current revision status of documents shall be established and be readily
available to preclude the use of invalid or obsolete documents.

This control shall ensure that:

A Pertinent issues of appropriate document are available at all locations where
operations essential to the effective functioning of HSE system are performed.

B Invalid and obsolete documents are promptly removed from all points of use or
otherwise assured against unintended use.

C Documents that are obsolete but retained for legal requirement are suitably
identified.

D Change to data and documents shall be reviewed and approved by the same
person who authorized the original document unless specifically designed
otherwise.
3.11.3 Coverage
We intend to set CLIENT HSE Standards as the benchmark for our HSE
issues. Appropriate actions shall be taken to ensure compliance.
All Line Managers shall be strictly directed to monitor their activities so that the
requirement of the HSE MS are being fulfilled.

3.12.4 Permit to Work

PTW System currently being followed in MSGT is in line with normal industry
Standard, However when required we will use the Client PTW System and forms.
 HSE - MS
Table 3.2: Responsibilities

R e s p o n s i b i l i t y
T A S K Project HSE Line
Manager Advisor Supervisors Managers
Organization and
 
Responsibilities
Client HSE issues  
Acknowledgement of HSE issue   
Sub-Contractor
 
HSE Compliance
Emergency Response Procedures  
Emergency Drills  
CLIENT / Contractor HSE
 
Meetings
Daily Toolbox Meeting  
In-house HSE Meeting  
HSE Management Meetings    
HSE Performance Boards   
Medical Examination

Certification
Employee Orientation 
Course Matrix update 
HSE Training Documents 
Contract applicable HSE

Legislation
 HSE - MS

HAZARDS AND EFFECTS MANAGEMENT

 HSE - MS

4.0 HAZARDS AND EFFECTS MANAGEMENT

4.1 Methods and Procedures for Hazards Management

4.1.1 Coverage
All critical tasks shall be identified and the associated hazards listed by Line Managers,
with each associated hazard paying reference to an identification reference.

A provisional anticipated list of hazards identified at the initial stage is included in the
HSE MS which will further be developed to include all likely hazards identified by the
Line Managers in the actual area of operation.

4.2 Assessment of Exposure of the Work Force to Hazards and Effects.

4.2.1 Experience and Awareness

HSE Advisor or his designated shall be responsible for carrying out hazard assessments
for non-routine and high risk jobs whenever necessary.

The assessment shall consist of the following:

 Assessing prior to start of work. Carrying out a site visit

 Identifying the risk reduction measures to control and recover from the hazard, they
may include.

 Examining the emergency response procedures and identifying any change or

improvement required depending up on the nature of job and place / time of work.

 Examining work procedures and methods that may be included in the contract
quality MS and identify any change or improvement required.

 Examining any exposure, this is evident in the work and identifying any reduction
method possible and practicable.

 Reporting the assessment and presenting the finding to the HSE Advisor in order
that any corrective / preventive actions required can be taken.
 HSE - MS
4.3 Handling of Chemicals

4.3.1 Coverage
The HSE Advisor, or his designate shall be responsible for ensuring that information
pertaining to the safe handling of chemicals (SHOC) are made available at all time a
chemical is transported and also to be made available to any personnel upon request. A
copy of CLIENT CMM shall be available for information of all staff.

The information made available shall relate to the chemicals and components, which
have been identified as being regularly encountered during a contract. This list shall be
updated as and when new items are brought at site.

The HSE Advisor or his designate shall ensure that the characteristic relating to
hazardous chemicals are presented and verbally discussed, by the immediate supervisors.

Adherence to chemical and component information shall be assessed by way of audit

inspections as detailed in our audit inspection procedures.

Suitable PPE and facilities shall be made available for safe handling of materials.

No food shall be allowed to be consumed where chemicals are stored.

Disposal of chemical containers shall be as per CMM Procedure and records maintained.

4.4 Hazard and Effects Management and Assessment of PPE Requirements

4.4.1 Hazard Assessment/PPE Requirement

The Project Manager and work supervisor shall be responsible for ensuring that a list of
processes which are encountered, as part of the contract work scope, are identified and
that all necessary PPE to be used on each of the processes are clearly listed. These lists
shell be kept in the HSE department.

4.4.2 PPE Instruction/Training

The HSE Advisor or his designate shall ensure that the personnel who are using PPE are
properly trained in its use.

Individuals assigned with custodianship of PPE along with their line supervisors shall be
responsible for returning the equipment to the HSE department. Personnel shall be
instructed of such requirement during the in-house HSE induction.
 HSE - MS
The HSE Advisor or his assigned designee shall ensure the maintenance of the following
records:

 Safety equipment issue sheets

 Equipment register
 New arrival data sheet

In general the following items are restricted in MSGT’s site:

 Alcohol
 Drugs other than what is prescribed by doctors
 Firearms or any offensive weapons
 Explosive devices
 Radio-active, toxic or corrosive substances.

4.4.3 Renewal/Replacement
PPE shall be renewed, if any PPE becomes deficient in any way through normal work
usage or wear and tear. However, at all times, workers shall have adequate PPE. Supply,
renewal and replacement is at MSGT’s expenses.

All equipment calibration and re-certification shall be carried out as per standard
procedure and recommendations of manufacturers.

HSE Advisor shall ensure that the above job is carried out systematically and
documented.
 HSE - MS
Table: 4.1

RESPONSIBILITY
TASK
OPERATIONS SUPERVISORS HSE ADVISOR LINE
MANAGER MANAGER

Preparation of Hazard   
Analysis

PPE instruction and  

training

Renewal and replacement  

of PPE
 HSE - MS

MANING AND PROCEDURES

 HSE - MS

5.0 MANING AND PROCEDURES

5.1 Basic HSE Rules

5.1.1 Availability
The HSE Advisor, or his assigned designee, shall be responsible for ensuring that each
new employee is provided with a copy of MSGT’s Safety rules instructions during the in-
house HSE induction.

This Safety Rule instruction leaflet shall provide a summarized version of SI’s HSE rules
and regulations applicable.

The recipient by way of signing a copy of the same form shall acknowledge receipt of
this document.

5.1.2 Coverage
The safety rule shall cover the following:

 Hazards likely to be encountered

 Basic house keeping and hygiene
 Signals on site for fire, evacuation, gas leak etc.

5.2 Emergency Response Procedures

5.2.1 Emergency Response Procedure

Emergency response procedures which have been identified as possible scenarios as part
of the MSGT shall be listed in the HSE MS.

5.2.2 Emergency Drills

Line managers or their designate shall be responsible for ensuring that emergency
response drills are performed monthly in accordance with the schedule for emergency
response drills prepared by the HSE Advisor. This shall be carried out without warning.
 HSE - MS

A report detailing the emergency response drill shall be prepared as the closing of each
drill and shall cover the following minimum topics:

 Date of the drill

 Time start and end
 Area
 Location
 Priorities
 Scenario
 Sequence of events
 Participants
 Remarks

Line Manager or his designate shall sign the report and a copy provided to Project
Manager.

The HSE Advisor shall maintain a copy of the emergency response drill report on file,
as a safety record.

 Fire
 Accident /incident
 Search and rescue
 Electrical Emergency
 Evacuations
 Desert storm
 Man lost procedure
 Explosions

5.3 HSE Equipment and Equipment HSE Inspection

5.3.1 HSE Equipment

The HSE Advisor or his designate shall be responsible for ensuring that all equipment are
maintained and serviced and certified as per standards.

5.3.2 Critical Items for HSE Inspection

Line managers are responsible for the inspection of following items in accordance with
the monthly activity schedule for each operational area:
 HSE - MS

 ALL TOOLS.

Any items that are found not in compliance with the acceptance criteria shall be reported
to the HSE Advisor by way of CAR (Corrective Action Request). It shall then be the
responsibility of HSE Advisor to follow up action and close CAR and report to Project
Manager.

5.3.3 Schedule
The HSE Advisor shall maintain the following records on file:

 A list of equipment
 PPE
 Monthly safety inspection of vehicles
 Monthly inspection report of scaffolds
 Lifting equipment (color coding)
 Powered hand tools
 Excavation equipment
 Welding equipment
 Hand tools
 Heavy Equipment Transport

The frequency of inspection shall be as per equipment inspection procedures.

Maintenance supervisor inspection report of powered hand tools, hand tools other
mechanical equipment schedule of inspection shall be as per standard procedure
described in audit and inspection.

5.4 Occupational Health

5.4.1 Facilities Available

The HSE Advisor or his designate shall be responsible for ensuring that program of
occupational health audits are conducted once in 3 months. An occupational health check
list shall be used during such audits.

Project Manager shall ensure that sufficient first aid boxes shall be made available with
trained first-aiders at all times.
 HSE - MS
5.4.2 Staffing
Occupational health hazards shall be discussed once in every 12 weeks during an in-
house HSE meeting. Every local medical facility available in the site location shall be
identified and listed in all strategic location for the information of all employees.

5.4.3 Contingency MS
A contingency MS shall be drawn and placed on all strategic locations, for the
information of all employees, for incidents beyond the control of site facility. Such
information shall contain the contact number of Client facility, Royal Oman Police
(ROP), available doctors in the location of site. This shall be discussed during HSE
induction and HSE meetings.

5.4.4. Accommodation and Catering Facility

Inspections, regarding hygiene and house keeping of the office, site facilities shall be
conducted in accordance with the safety inspection schedule .A standard HSE inspection
check list as attached in the Contract HSE MS shall be used during such inspections.

Project Manager shall ensure that such inspections take place in accordance with the
schedule.

All facilities provided at site shall meet with Client and Sultanate of Oman Government
Standards.

5.4.2 Hygiene and Housekeeping

The HSE Advisor shall retain the following records on file, to ensure compliance to the
above:

 Occupational health audit report

 In-house HSE meeting minutes
 Accommodation + catering inspection report
 Hygiene and house keeping inspection reports

On site cleaning by in-house Company staff who is nominated exclusively for the
purpose. Effectiveness of this program shall be audited and reviewed by Procedure
Manager and appropriate action shall be taken to ensure conformance with our
established policy and standards.
 HSE - MS
5.5 Environmental

5.5.1 Awareness
MSGT’s Environmental Policy Statement attached.

Maintenance Engineer and Supervisors shall take responsibility for ensuring that waste
materials which are produced or collected as part of our Contract requirements, are
identified as either hazardous or non-hazardous waste and to be appropriately disposed
off.

Identification and disposal of all waste shall be in accordance with Client Waste
management manual and shall be carried out by experienced and competent personnel.

A regular in-house training shall ensure the required awareness.

The responsible personnel shall ensure that copies of the following records are provided
by the end of month:

 Client hazardous waste consignment note

 Client waste log (non hazardous waste)
 Chemical management shall be as per CLIENT manual
 Sewage shall be contracted to authorize disposal agency.

Such records shall identify quantities and type of waste disposed off.

5.5.2 Control
All actions necessary to control potential environmental hazards shall be taken and this
shall be addressed in hazards and effect management. Consistent efforts shall be put forth
in meeting the requirement of Client in this area.

5.5.3 Monitoring and Restoration

Appropriate records maintained by the HSE Advisor.

Company undertakes the responsibility to restore the sites to pre-work condition as far as
practicably and possible.
 HSE - MS
5.6 Road Transport

5.6.1 Drivers-Competence and Selection

All drivers employed by MSGT shall be certified by ROP (Royal Oman Police) and shall
undergo driving skill course for interior operations. Such driving skill course shall have
knowledge of first aid.

All of the company’s road going transports shall be maintained in accordance with
procedures for road-worthiness assurance .The following records shall be maintained:

 Light vehicle inspection check list

 Medium/heavy vehicle inspection check list
 Handling equipment inspection checklist.

All professional drivers employed on this Contract shall be fully certified. Selection shall
be based on their experience, license from ROP, medical fitness, and subject to
completion of mandatory HSE training in-house.

5.6.2 Vehicle Specification

All vehicle used shall be approved by client for the purpose. Appropriate load capacity
will be identified and a Supervisor in charge shall ensure that all HSE requirements is met
before it is loaded and dispatched to locations.

5.6.3 Operations Management

Journey management system as stipulated in contract by client shall be followed and
adhered to local regulations and all standard forms issued by Client shall be utilized
during the execution of a Contract.

All responsible supervisors and line managers shall be adequately trained in journey
management and shall be entrusted with full responsibilities for the safe operation,
including Loading/off loading at locations.

5.6.4 Contracting
No sub-contract shall be allowed unless the sub-contractor sufficiently demonstrates his
previous experience with Client and normal sub-contractor evaluation and registration
followed.

Sub-contractors journey management awareness and procedures shall be verified before

selecting the sub-contractors for the job. Standard criteria shall be used.
 HSE - MS
Table 5.1: Procedures
Operations HSE Line
Task Supervisors
Manager Advisor Manager
Safety Rules Issuance 
Emergency Response Drills   
Safety Inspection of
  
Vehicles/Equipment
Inspection of Scaffolds  
Occupation Health Audits    
Accommodation/Catering
  
Inspections
Hygiene/House Keeping
  
Inspections
Hazardous/Non-hazardous Waste   
Transport Roadworthiness   
HSE Compliance Report  
Record Maintenance   

Checked up by: 
 HSE - MS

IMPLEMENTATION AND PERFOMANCE

MONITORING
 HSE - MS

6.0 IMPLEMENTATION & PERFORMANCE

MONITORING

6.1 HSE Performance

6.1.1 Measurement
At the end of each month (27th being cut off date), HSE Advisor, or his designate, shall
prepare an HSE Performance Chart identifying MSGT’s Contract HSE Performance on
all those items listed on the HSE Compliance Report. The Chart shall identify each
heading from the HSE Compliance Report and show percentage compliance for all items.

The Chart shall have the following statistical indicators:

 LTIF/TRCF (Lost Time Injury Frequency/Total Recordable Case Frequency)

 Number of First Aid/Minor Injuries
 Material Losses
 RTAF
 Journey Management Rate
 Environmental Spillage
 Occupational Illness
 Sickness Absences
 Noise Exposure Frequency
 Exposure to toxic Chemical

Audit and inspection shall ensure compliance.

Following statistical techniques shall be used as indicators:

 LTIF/TRCF (will be displayed at all strategic points).

 First Aid Cases
 Sickness and Absence
 Minor Injuries
 Occupational illness
 Vehicle Incidents

6.1.2 Feedback-Analyses
Upon completion of the Chart, the Project Manager shall be responsible for verifying the
figures and signing the Chart.
 HSE - MS
The results shall be used as an effective tool to ensure compliance and shall be discussed
in the monthly Management Meetings.

6.1.3 Comparison of Performance

A close monitoring of the performance of other similar contractors of Client shall be
maintained on HSE matters and such interactions shall enhance MSGT’s performance on
the actual operation.

6.2 Incident Investigation

6.2.1 Coverage
Reporting of incidents and their follow-up investigations shall be as detailed in accident
investigation & follow-up of the HSE MS.
6.2.2 Methods
The following records shall be maintained

 Client Health/Safety Incident Notification

 Client General Incident Report Form
 Client Environmental Incident/Leak/Spillage Notification
 Road Traffic Incident Report Form
 HSE Performance Chart
 HSE Compliance Report
 HSE - MS
Table 6.1: Implementation & monitoring
RESPONSIBILITY
Task Projects Supervisor HSE Line
Manager Advisor Manager
HSE Performance Chart  

Incident Investigation    

HSE Compliance Report  

Record Maintenance  

Monitoring of Third Party


Jobs
Responsibility of: 
 HSE - MS

AUDIT, REVIEW AND INSPECTION

 HSE - MS
7.0 AUDIT, REVIEW & INSPECTION

7.1 Availability

A safety audit schedule and a safety inspection schedule shall be prepared by the HSE
Advisor identifying those areas and activities upon which safety audits and inspections
shall be taking place.

HSE Advisor shall be responsible for assigning suitably trained personnel to carry out
audit and inspections. Care shall be taken not to assign the same person responsible for
the department that he is auditing.

The purpose of MSGT’s audits and inspections are not for finding fault with individual
but evaluate the deficiency in our HSE system, which shall provide opportunities for
correction and improvement.

A detailed audit check list is attached as exhibit to this HSE MS.

7.2 Scope
Audit shall typically evaluate:

 Awareness, knowledge and training of personnel

 Relevant documentation
(HSE MS, HSE Manual, Client Procedures etc.)
 How activities meet the requirements of the HSE System
 Record indicating effectiveness of HSE System

The auditor shall document results of audits on a checklist.

Any raised CAR (Corrective Action Request) by auditor shall be presented to auditee or
to the relevant supervisor/head of section for suitable corrective actions to be proposed
and taken. When CAR is proposed and completed, the auditee shall hand over the CAR to
auditor for closing the CAR. He may verify the action being taken or a surveillance audit
may be proposed.

Copies of audit report shall consist of the following:

 Internal audit report cover sheet

 Internal audit checklist
 Corrective action request (CAR)
 HSE - MS
Copies of such audits shall be presented to the auditee, who shall then detail the audit
points on an internal audit compliance sheet.

Copies of all audit reports shall be presented to the Project Manager for his signature, as
identification of acknowledgement of the audit.

 Internal audit cover sheet

 Internal audit checklist
 CAR
 Internal audit compliance sheet

7.3 Coverage
Inspections shall evaluate:

 How activities meet the requirement of the HSE system

 Records indicating effectiveness of the HSE system

A matrix detailing the dates, duration, audit team, area etc. shall be provided with audit
notification cover sheet.

7.4 Effectiveness

(1) Adequacy audit - to determine whether activities are capable to achieve the
desired end result.
(2) Compliance audit- to ensure effective implementation of the policy and
procedures.

All HSE audit report, CAR and closed out details etc. shall be compiled and forwarded to
corporate management for information and record. Any feed back on the above shall be
kept on record and brought to the attention of all staff during HSE meetings. Projects
Manager shall be responsible for the above.

Internal audit and external audit conducted by Client or any other third party shall be
used for improvement in the safety system.
 HSE - MS
7.5 Follow-up
Project Manager shall be responsible for follow up action commitment at each area of
operation.

The HSE Advisor or his designate shall ensure that the following documents are
maintained on file:

 Internal audit report

 External audit report
 CAR
 Inspection check list
 Status of action points arising from audits and inspections form

Each audit shall be numerically identified and a weekly review system shall be
maintained.

All audit findings for rejection/acceptance shall be properly authenticated and kept in
records as per procedure.
 HSE - MS
Table 7.1: Audit, Review and Inspection Responsibility
RESPONSIBILITY
Task Project Supervisor HSE Line
Manager Advisor Manager
SAFETY AUDIT/

INSPECTION SCHEDULE
AUDIT/INSPECTION
 
PERSONNEL ASSIGNMENT
AUDIT CHECK LIST

AND AUDIT NOTIFICATION
AUDIT INSPECTION

CHECK LIST
AUDIT INSPECTION
 
FOLLOW UP
AUDIT INSPECTION
 
CLOSEOUT
RECORD

MAINTENCE
Responsibility by: 