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Time Management Exam

Question No. 1

Classify the following task: an email from a supervisor marked 'immediate action
required'

urgent, unimportant

urgent, important

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non-urgent, non-important

non-urgent, important

Question No. 2 .c
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Which activity would belong in the category of "not urgent, but important?"

Interruptions
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Busywork

Planning
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Crises
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Question No. 3

In business time-management, what does the acronym PAY stand for?

Priority Action Yardstick

Priority Application of Yen

Primary Attribution of Yield

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Prioritize Activities by Yield

Question No. 4

If challenged on an individual task within the context of a larger, group project,

one should:

press on without asking for outside help or feedback.

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share the work with a more experienced co-worker and ask for suggestions,
provided they have time to help.

share the work with all team members, regardless of restraints on their time.

.c
share the work with less-experienced, lower ranking personnel, insisting on
their help.
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Question No. 5
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When deciding how to delegate tasks among your team, all of the following are
important to consider EXCEPT:
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The overall priority of the task at hand.

Strengths and weaknesses of individual team members.

Q

The demands already placed on team members by other projects.

How interesting the task is to you personally.

Question No. 6

True or false? Only managers can be sure a meeting stays on schedule.

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True

False

Question No. 7

What do you do when someone else is late and preventing you from accomplishing
your tasks?

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Move on to another task, until your co-worker arrives.

Wait patiently until your co-worker arrives to work.

Go directly to your supervisor and complain.

Make a pot of coffee and read the newspaper.

.c
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When your co-worker arrives to work late, reprimand them immediately.
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Question No. 8

Which would be the best atmosphere at the workplace to increase productivity?

ui

None of these.
Q

Many interruptions from co-workers throughout the day.

A high level of noise pollution in the workplace.

A quiet work environment with little to no distractions.

Question No. 9

The best time to make a plan for a new task is:

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mid-way through the process

towards the end of the process

after one has begun, but before the mid-point

before starting

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Question No. 10

Employers are likely to evaluate new hires' time management skills based on
which of the following?

.c
With tests and challenges during the hiring process (like this one!)

(All of these)
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When a job application is submitted relative to a deadline.

Punctuality at interviews and phone appointments.

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Question No. 11
ui

When delegating tasks, it is generally a good idea:

Q

to delegate tasks which you would prefer not to do yourself.

to delegate tasks in which you are weak to team members who are strong in
those areas.

to delegate less complex tasks.

te delegate more complex tasks.

Question No. 12
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The central principles of time management are based on maximizing all of the
following EXCEPT:

efficiency

productivity

synergy

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Question No. 13

Classify the following task: dealing with an upset client or vendor

urgent, unimportant

non-urgent, unimportant
.c
ck
non-urgent, important

urgent, important
za
ui

Question No. 14

Taking the time to come up with a contingency plan is:

Q

a good idea for all employees.

a good idea for executives, but a waste of time for managers or low-level
employees.

a waste of time for all employees.

Question No. 15

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When balancing multiple important tasks, what is generally the best strategy?

Focusing on all tasks at the same time.

Focusing on two or three tasks at a time, but no fewer.

Focusing on one task at a time, and changing focus when appropriate.

Focusing on two or three tasks at a time, but no more.

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Question No. 16

On group projects, planning should be done:

at the management level only. .c

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on the individual level only.

both on the group level and on the individual level.

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on the group level only.

ui

Question No. 17

True or false? Generally speaking, the most important tasks should be done in the
Q

morning, or whenever productivity is at its highest.

True

False

Question No. 18

What action should you take if you accidentally missed a deadline?

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Blame it on one of your co-workers.

Feel defeated and give up immediately.

Apologize for your mistake and if possible, request for an extension.

Whine and complain that you were not given enough time to complete your
assignment.

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Question No. 19

Which of these could contribute to a missed deadline?

(All of these)

Difficulty saying no to extra assignments

.c
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Perfectionism

Procrastination
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Question No. 20
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When setting goals for a given project, should one focus on:
Q

medium-term goals.

short-term goals.

long-term goals.

(All of these)

Question No. 21

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When a team members asks for help, feedback, or guidance, one should:

do nothing.

drop everything to help him or her.

refer that team member directly to a supervisor.

help as much as one reasonably can without compromising one's own

responsibilities.

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Question No. 22

It's better to arrive earlier to a meeting, rather than later. True or False?

False
.c
ck
True
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Question No. 23

Check lists and to-do lists are:

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Two excellent tools for all kinds time management.

Q

A waste of valuable time.

Useful for individuals, but not for groups.

Worthy of several hours of attention each day.

Question No. 24

Classify the following task: watching a TV show you do not enjoy

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urgent, important

non-urgent, unimportant

urgent, unimportant

non-urgent, important

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Question No. 25

Which of the following can contribute to overall office stress levels?

decoration, natural light, green space

(All of these)
.c
ck
degree of noise pollution

floor plan
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Question No. 26
ui

What is the accepted view of scheduling periods of 10-20 minutes in an otherwise

busy work day, in which to do precisely nothing?
Q

Useful for low-level workers, but not for managers

Generally helpful to productivity and morale, so long as they are kept in

moderation.

An unequivocal waste of time.

An absolute necessity in all situations.

Question No. 27
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If one realizes that one has not budgeted enough time for an important task, a
skilled manager should:

make sure that all employees stay late until the work is done.

take additional time to finish the task properly, immediately if at all possible.

re-evaluate the situation and adjust the schedule accordingly.

accept the setback, and hope that the missed deadline does not compromise
larger projects.

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Question No. 28

The ideal management strategy for decision making is:

.c
ck
Trusting sub-ordinates to make the best decisions with no oversight.

Making all decisions one's self.

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Managing the decision-making process, not individual decisions.

Managing individual decisions, not the decision-making process.

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Question No. 29
Q

Which activity would belong in the category of "urgent and important?"

Crises

Busywork

Planning

Interruptions

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Question No. 30

What benefit might be derived from delegating a task you could do well yourself to
an employee who is not strong in that area?

To observe that employee stretch and expand their skills in a low-risk

situation.

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To spend your time on tasks which cannot be delegated.

(All of these)

To introduce that employee to a new area of knowledge while providing expert

oversight.

.c
ck
za
ui
Q

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