Scribd Logo
Upload

Welcome to Scribd!

  • Assistant Director - Elections 2227

    Uploaded by

    Simone Seikaly
    131 views5 pages
    This job description is for an Assistant Director - Elections position in the Clerk's office. The Assistant Director will assist the Elections Director in administering election functions like voter registration, electronic voting systems, and overseeing the full election process. Duties include supervising staff, administering budgets, ensuring compliance with laws and grants, and managing inventory. A bachelor's degree and experience in fields like political science or public administration are required.

    Original Description:

    Assistant Director - Elections 2227

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    This job description is for an Assistant Director - Elections position in the Clerk's office. The Assistant Director will assist the Elections Director in administering election functions like voter registration, electronic voting systems, and overseeing the full election process. Duties include supervising staff, administering budgets, ensuring compliance with laws and grants, and managing inventory. A bachelor's degree and experience in fields like political science or public administration are required.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    131 views5 pages

    Assistant Director - Elections 2227

    Uploaded by

    Simone Seikaly
    This job description is for an Assistant Director - Elections position in the Clerk's office. The Assistant Director will assist the Elections Director in administering election functions like voter registration, electronic voting systems, and overseeing the full election process. Duties include supervising staff, administering budgets, ensuring compliance with laws and grants, and managing inventory. A bachelor's degree and experience in fields like political science or public administration are required.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    of 5

    Assistant Director - Elections

    Job Description

    Department: Clerk
    Position: Career Service
    Grade: 725
    Supervisory: Supervisor
    Reports to: Elections Director

    Summary
    Under general guidance and supervision of the Elections Director, assists with administering Elections
    functions within the Office of the County Clerk, including voter registration and service, electronic voting
    system, candidate services, and the full elections process for Utah County. Incumbents serving in this
    classification represent the Elections Director in his/her absence and must have considerable knowledge
    of the laws, regulations, ordinances, policies, and procedures related to administering elections.

    Essential Functions
    Reasonable accommodations may be made to enable individuals with disabilities to perform the
    essential functions.
    1. Supervise, plan, coordinate, and evaluate the work of assigned personnel; oversee training and
    ensure work is completed accurately and efficiently; conduct staff meetings.
    2. Identify, evaluate, and resolve personnel concerns.
    3. Participate in staffing decisions related to the hiring and retention of assigned personnel and the
    administration of disciplinary action in accordance with County policy and procedure and in
    consultation with department leadership.
    4. Evaluate performance and conduct performance appraisals.
    5. Assist the Elections Director with project management; prepare project management plans;
    track deadlines and support elections staff with meeting project goals.
    6. Plan, direct, and oversee the preparation and conduct of all elections for which the County has
    responsibility; implement policy established by the County Clerk and direct the program and
    service delivery of the division in accordance with that policy; review and approve ballot text
    and format; oversee the processing of voter registration forms, voter data requests, Certification
    of Elections, and other materials and ensure accuracy and completeness; make additions and
    resolve discrepancies under the direction of the Elections Director or County Clerk.
    7. Coordinate the preparation and conducting of contracted election services for municipalities
    and special districts; ensure compliance with all state and federal elections laws.

    For Office Use Only


    Job Code: 2227 Worker’s Compensation: Clerical
    Job Title: Assistant Director - Elections Background Level: I
    FLSA: Exempt Safety Sensitive: No
    Effective Date: 8/1/2023 DOT: No
    Public Safety: No ML: Manager
    8. Prepare all relevant documents and election statistics for the Board of Canvassers for all
    elections administered by the County.
    9. Assist with development and administration of the division budget; oversee expenditures and
    management of the budget to meet program goals and objectives.
    10. Prepare and submit federal and state grants to secure funding for the division.
    11. Ensure compliance with awarded grant activities and requirements for continued funding;
    monitor conditions of awarded grants; submit reports and other documentation, as required.
    12. Explain election procedures, processes, and other related matters; respond to public concerns
    and issues regarding polling locations.
    13. Prepare and publish public election notices and releases regarding elections projects and
    election results; respond to media inquiries on behalf of the County Clerk, as authorized.
    14. Develop a social media engagement plan to increase voter education and engagement; ensure
    social media content is accurate and consistent with department and division branding; design
    and produce relevant and appropriate digital content; assist with selection of layouts and
    multimedia.
    15. Ensure timely and appropriate responses to inquiries on multiple social media channels.
    16. Assist with overseeing and maintaining County electronic voting systems; evaluate systems
    regularly to identify problems and make recommendations for improvements; ensure pre-
    election and post-election testing of voting machines to ensure proper functionality; coordinate
    programming needs with Information Systems.
    17. Monitor and maintain elections supplies inventory and equipment; compile data and prepare
    reports identifying needed inventory; order and receive supplies and equipment; work closely
    with designated vendors, ensuring accuracy and compliance with Utah Code, County Purchasing
    Policies, and cost-effective strategies.
    18. Manage organization and storage of elections supplies and equipment (voting machines, ballots,
    ballot boxes, etc.); develop and update procedures for storing, testing, and transporting
    equipment; coordinate transportation, including distribution and retrieval of all voting supplies
    and equipment.
    19. Assist with developing a business continuity plan.

    Knowledge, Skills, and Abilities


    • Considerable knowledge of Federal, State, and Local laws, rules, and regulations to work
    performed
    • Considerable knowledge of elections, democratic principles, governmental structure, and
    concepts of representative government
    • Knowledge of communication principles, methods, and techniques
    • Knowledge of continuous improvement principles
    • Knowledge of customer service best practices
    • Knowledge of elections administration best practices
    • Knowledge of the sequence of election events
    For Office Use Only
    Job Code: 2227 Worker’s Compensation: Clerical
    Job Title: Assistant Director - Elections Background Level: I
    FLSA: Exempt Safety Sensitive: No
    Effective Date: 8/1/2023 DOT: No
    Public Safety: No ML: Manager
    • Knowledge of the Utah County voting precincts
    • Knowledge of voting systems, related application, and machine storage and maintenance
    • Knowledge of the basic principles and practices of budget development and administration and
    general and fund accounting
    • Skilled in supervisory techniques
    • Skilled in reading, writing, and accounting
    • Skilled in word processing and basic computer programs
    • Ability to communicate effectively verbally and in writing
    • Ability to motivate and effectively supervise others
    • Ability to maintain cooperative working relationships with those contacted during work
    activities
    • Ability to exercise good judgment in matters of legal interpretation

    Supervisory Responsibility
    This position has direct supervisory responsibility and does serve as a coach and mentor for other
    positions in the department.

    Work Environment
    This job operates in a professional office environment. This role routinely uses standard office
    equipment such as a laptop, desktop, smartphone, photocopiers, shredders, and filing cabinets. Work
    requires frequent contact with the public, which exposes incumbents to others’ illnesses and to
    individuals who may be angry, agitated, or otherwise upset. The noise level in the work environment is
    usually moderate but may be loud in the ballot center during election cycles. The incumbent may be
    required to drive Utah County owned vehicles in the course of conducting County business and must
    abide by the Utah County Vehicle Policy.

    Physical Demands
    The physical demands described here are representative of those that must be met by an employee to
    successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is required to use manual dexterity to handle,
    feel, and operate objects, tools and controls, and reach with hands and arms. The employee is
    frequently required to stand, talk, and hear. Specific vision abilities by this job include close vision and
    ability to adjust focus. The employee is required to type, file, and lift supplies up to forty (40) pounds.
    The employee regularly drives a motor vehicle.

    Position Type / Expected Hours of Work


    Incumbent must work eighty (80) hours each pay period to maintain full-time status. There may be
    availability to work out a flex schedule ahead of time that works for both the County and the employee.

    For Office Use Only


    Job Code: 2227 Worker’s Compensation: Clerical
    Job Title: Assistant Director - Elections Background Level: I
    FLSA: Exempt Safety Sensitive: No
    Effective Date: 8/1/2023 DOT: No
    Public Safety: No ML: Manager
    Frequent evening and weekend work may be required during an election cycle, with occasional evening
    and weekend work required at other times, as job duties demand.

    Travel
    Travel is primarily local during the business day, although some out-of-area and overnight travel may be
    expected, up to fifteen (15) percent.

    Required Education and Experience


    1. Bachelor’s degree from an accredited college or university in Political Science, Business
    Administration, Public Administration, or other closely related field.

    Preferred Education and Experience


    1. Preference may be given to applicants with Certified Election Registration Administrator (CERA)
    certification or currently pursuing certification.
    2. Four (4) years of progressively responsible elections management experience, including at least
    one (1) year in a supervisory capacity.

    Additional Eligibility Qualifications


    1. Applicants must possess a valid driver’s license and obtain a valid State of Utah driver’s license
    within sixty (60) days of employment.
    2. Applicants must possess Certified Election Registration Administrator (CERA) certification or
    obtain certification within three (3) years of hire date.
    3. Selected applicants will be required to submit to a pre-employment drug screen and background
    check.

    AAP/EEO Statement
    It is the policy of Utah County Government to assure equal employment opportunity to its employees
    and applicants for employment without regard to race, color, religion, national origin, disability, age,
    sex, sexual orientation, genetic status or gender identity.

    Other Duties
    Please note this job description is not designed to cover or contain a comprehensive listing of activities,
    duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and
    activities may change at any time.

    Utah County Government is a drug-free workplace.

    Acknowledgement below to be completed after an offer has been extended and accepted.

    For Office Use Only


    Job Code: 2227 Worker’s Compensation: Clerical
    Job Title: Assistant Director - Elections Background Level: I
    FLSA: Exempt Safety Sensitive: No
    Effective Date: 8/1/2023 DOT: No
    Public Safety: No ML: Manager
    This job description has been approved by the Office of Human Resource Management in consultation
    with the Department Head.

    Signature below constitutes an understanding of the requirements, essential functions and duties of the
    position.

    Candidate / Employee ______________________________ Date _______________________

    For Office Use Only


    Job Code: 2227 Worker’s Compensation: Clerical
    Job Title: Assistant Director - Elections Background Level: I
    FLSA: Exempt Safety Sensitive: No
    Effective Date: 8/1/2023 DOT: No
    Public Safety: No ML: Manager

    You might also like