SOP For Receiving FOC Goods
SOP For Receiving FOC Goods
1.2 Purpose
Overall, the purpose of this SOP is to institutionalize systems and processes that are crucial in delivering
efficient and effective procurement services of the SCM. It shall be used as a step-by-step guide for
procurement and store management.
1.3 Scope
This SOP shall apply to all the departments in managing the Procurement, Store, and Property functions
except for those exempted under the other SOP/Policy.
Each procedure of FOC goods will be conducted in accordance with the SOP. In order to avoid a different
SOP for each procurement procedure, this SOP sets out the main common steps involved in all
procedures.
Approved Purchase requisition: The main copy of the approved PR will be sent to the SCM
department and Xerox will be preserved by the requisite department .
Planned Activities:
Raise PO: The supply chain will make PO on the basis of the approved received purchase
requisition.
Share PO with Commercial: The supply chain will share PO only for foreign suppliers with
the Commercial department to release the goods in time.
Communication with Supplier: From time to time SCM department will communicate with
the supplier to update the notification about the goods position.
4. Commercial Function:
Choose the C & F party : The commercial department will select the C & F party to release
the goods timely.
Follow up on the C & F Party: The commercial department will follow up on the selected C
& F party until goods are received by the FFL store.
4. Material Control Department Function:
Receiving of incoming goods: The Material Control Department (MCD) will receive
incoming goods as per policy and process as well.
Make MRR on a PO basis: The Material Control Department (MCD) will make sure that the
MRR will be made on a PO basis.