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  • Guide To Webex

    Uploaded by

    Adnin Naim
    14 views6 pages
    The document provides guidance on using Webex for meetings. It outlines how to join a meeting from a web browser or mobile app, connect audio, and understand the meeting interface. It also describes how to share content during a meeting, such as sharing your entire screen, a specific application, a file, or a whiteboard.

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    Guide to Webex

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    The document provides guidance on using Webex for meetings. It outlines how to join a meeting from a web browser or mobile app, connect audio, and understand the meeting interface. It also describes how to share content during a meeting, such as sharing your entire screen, a specific application, a file, or a whiteboard.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    14 views6 pages

    Guide To Webex

    Uploaded by

    Adnin Naim
    The document provides guidance on using Webex for meetings. It outlines how to join a meeting from a web browser or mobile app, connect audio, and understand the meeting interface. It also describes how to share content during a meeting, such as sharing your entire screen, a specific application, a file, or a whiteboard.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    of 6

    Participant Guide to Webex

    Contents

    Join a Webex Meeting ..................................................................................................................... 2

    Connecting your Audio ................................................................................................................... 2

    Webex Meeting Interface ............................................................................................................... 3

    For Presentation Purpose - Share Content ............................................................................... 4


    Share your screen........................................................................................................................ 4
    Share only a specific application ............................................................................................. 4
    Share a file ..................................................................................................................................... 4
    Share a whiteboard ..................................................................................................................... 5
    How to share ................................................................................................................................ 5

    Audio Best Practices......................................................................................................................... 6

    Video Best Practices ......................................................................................................................... 6

    1
    Join a Webex Meeting

    Web Mobile
    Use the web app to join a Webex meeting If you're on the go, you can join your meeting
    from your browser. This is the easiest way to from your Apple or Android phone, tablet or
    join if you're using a computer or laptop. Apple watch using Webex mobile app.

    You may test your meeting environment here before joining.

    01. Open your email and click 01. Open email on your mobile and tap

    02. Webex starts preparing to connect you to 02. Tap Download to install the Cisco Webex
    your meeting. Select Join from your Meetings app.
    browser.
    If the download did not load, search for
    Cisco Webex Meetings in the App Store /
    Google Play Store and install it.

    03. Tap Open after the app is installed and


    accept the Terms of Service and Privacy
    Statement.

    04. Tap Join Meeting. Enter the meeting


    number (in the email) and tap Join.
    03. Choose how you connect to audio - Refer to
    Connecting your Audio as below. 05. Enter the meeting password (in the email
    too) and tap OK.
    04. View your video preview before joining the
    meeting. Once ready, Click Join meeting. 06. Choose how you connect to audio - Refer
    to Connecting your Audio as below.

    07. View your video preview before joining the


    meeting. Once ready, tap Join.

    Connecting your Audio

    Web Mobile

     Use Internet for audio / Call Over


    Internet (default) – Use your phone

    2
     Use computer for audio (default) – Use with a headset or speakers to connect
    your computer with a headset or to audio using VoIP.
    speakers to join audio over the internet.
     Call in – Choose this option if your
     Call in – If you prefer to use your phone Internet connection is slow. Dial in with
    for audio, dial in with one of the phone one of the phone numbers under Join
    numbers under Join by phone in the by phone in the meeting details when
    meeting details when the meeting starts. the meeting starts. When prompted,
    Choose this option if your Internet enter the access code and press pound
    connection is slow. [#].

     Call me – Depending on your Webex


     Call me – Depending on your Webex
    plan, you may or may not see this
    plan, you may or may not see this
    option. Enter a phone number in the
    option. Enter a phone number in the
    text box and WebEx calls you after you
    text box and WebEx calls you after you
    Join meeting. You will be prompted to
    Join. You will be prompted to press 1 to
    press 1 to connect.
    connect.
     Don't connect audio̶ – Use this option
    when you need to join a meeting and  Don't connect audio̶ – Use this option
    share content, and don't need audio. when you need to join a meeting and
    share content, and don't need audio.

    Webex Meeting Interface


    Web

    Microphone Share View Chat More options Leave


    Video content participants meeting
    Click on this Click on this icon
    By default, your Click on this Shows who is icon to start a to bring up a
    microphone and video are icon to share in the text chat with menu to change
    turned off. your content meeting. any attendee or your Audio

    3
    To join with your video on (i.e. screen, with the whole settings, Camera
    or microphone unmute, file, group. settings, take
    click on the icon. whiteboard) down Notes.

    View participants and


    Mobile Chat with any attendee or
    the whole group.

    To send a private chat


    message, tap your message
    recipient. Tap Chat, enter
    your message, and tap Send.

    To send a message to all


    Leave meeting participants, tap Chat > Chat
    with Everyone. Enter your
    message and tap Send.

    Tap Back to close the chat


    window.

    Microphone Video More options


    By default, your microphone Tap on this icon to bring up a
    and video are turned off. menu to change your settings,
    Audio connection, share content,
    Tap on the icon to on the video
    and access meeting info.
    or unmute microphone.

    For Presentation Purpose - Share Content


    Open the application / content that you want to share before you join the meeting.

    Share your screen

    When you share your screen, everyone sees what you can see on your screen. Before your meeting,
    mute notifications and close any personal or sensitive documents.

    Share only a specific application

    When you share a specific application, others cannot see anything other than the shared application.
    For example, if you are sharing Powerpoint application and have several presentations open, you can
    switch between them and they will still be shared. You can also edit slides as you share them.

    If you accidentally click on an application that is not shared, others will see a gray screen.

    Share a file

    Sharing files allows you to share a single file. It could be anything, like a document or video file stored
    on your computer. File sharing may not work when you are trying to share a PowerPoint presentation
    with embedded video.

    4
    Share a whiteboard

    Create a whiteboard to visually share your ideas with a blank work area where you can collaborate
    with the other meeting participants using both text and graphics tools. Whiteboards shared during a
    meeting are not automatically saved. Remember to save your whiteboard.

    How to share

    Web Mobile

    Start Sharing: Start Sharing:


    iPhone/iPad Screen Sharing
    Click on and select the content you want 1. Open Control Center.
    to share accordingly: Screen / Application / 2. Hard press the screen recording icon.
    Share File / New Whiteboard. 3. A menu will pop up indicating where you
    want to share your screen. Select Webex
    Share a Video: Meet.
    4. Tap Start Broadcast.
    Click on , select Optimize for motion
    and video from the drop-down menu, before Android Screen and Content Sharing &
    sharing your Screen / Application. iPhone/iPad Content Sharing

    Options / Actions while sharing: Tap More > Share Content .


    Then, tap on the content you want to share
    accordingly: Share Screen / Whiteboard /
    Hover to the floating bar at the top of the Photos / Google Drive files / OneDrive files /
    screen for the available actions / options. Box files.
    Assign – another participant as presenter for
    the current content. Annotate Shared Screen / Content:
    Pause – the content sharing with the sharing To start annotating on Shared Screen, tap
    still running. Others will see a gray screen until Webex icon > Annotation.
    you resume the sharing. For content, tap Annotate.
    Annotate – to highlight, explain, or point out
    information on the content. To stop annotating, tap Back / End, and then
    Share – if you want to start sharing another choose whether to save your current
    application / whiteboard / file. annotation.

    Stop Sharing: Stop Sharing:


    Hover to the floating bar at the top of the For screen sharing, tap Webex icon > Stop
    screen and click on Stop Sharing. Sharing.

    5
    For Whiteboard, click Back, and then choose For Whiteboard, tap Back, and then choose
    whether to save your whiteboard. whether to save your whiteboard to your
    device's gallery.

    For content, tap Stop Sharing at the top of


    the screen.

    Audio Best Practices

    Join from a quiet place

    If you have a very noisy background, participants will struggle to hear you
    clearly.

    Use a good headset

    The best audio experience is achieved with a good internet connection and a
    good quality headset. Earphones can be used but tend to pick up a lot of
    background noise, so they are not recommended.

    When using a headset, place the microphone in front of your chin, not in
    front of your mouth, to avoid heavy breathing sounds.

    Video Best Practices

    Find your light


    Good lighting can make all the difference. Get it just right by
    adjusting your curtains or blinds and having a warm light on
    your desk.

    Get your angles right


    Position your camera just above eye level. This gives a warm,
    open look.

    You might also want to place the camera slightly left or right from your face so that you appear from
    your favourite angle.

    What's behind you


    Think about what’s behind you and in the view of the camera.

    Clear the clutter. Your background is a great conversation starter and a window to your personality.

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