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Appendix A - Contractor Worker Welfare Questionnaire
Appendix A - Contractor Worker Welfare Questionnaire
CODE UNIT
SHELL NIGERIA EXPLORATION &
CLIENT PRODUCTION COMPANY LIMITED
0 001
(SNEPCo)
TENDER REF:
THE PROVISION OF WELL ENGINEERING SUPPORT
PROJECT CONTRACT NO.
SERVICES FOR SNEPCo NO CW745443
Page Revisions
PJT/UNIT PROJECTS DEVELOPMENT
0
0 01.09.202 ISSUE FOR: Christopher Engr. Obot Edet SHELL NIGERIA EXPLORATION
3 Wealth
Technical &
PRODUCTION COMPANY
Rev Date Description Prepared by Approved Client
S/N HEADING DESCRIPTION RESPONSE
1 Child Labour and Young
Workers (REQUIRED
SECTION)
1.1 Does your company have a policy, procedure or process that prohibits Yes .
the employment of employees who are under the international
minimum age for work (15 years), or the national minimum age for Kindly see attached:
work if it is higher? Please specify which supporting document(s) and Appendix A _Section 1.1_Evidence of Child Labour Policy
corresponding section(s) provides evidence
underpinning your answer.
1.2 How does your company communicate, manage and monitor the
implementation of this policy or process on under-age employees, Communication:
including the corrective actions to be taken if an under-age employee
is identified? Please describe. Policy Distribution: The child labour policy is distributed to
all employees, contractors, and relevant stakeholders via
mails.
Management:
Monitoring:
Corrective Actions:
2. Management:
3. Monitoring:
3 Non- Discrimination
(REQUIRED SECTION)
3.1 Do you have a policy, procedure or process that prohibits YES .
discrimination in hiring, wages, equal pay, protections and conditions
of employment, promotion, benefits and grievance management, Kindly see attached:
termination / dismissal? Please specify which supporting document(s) Appendix A _Section 3.1_Evidence of Employee
and corresponding section(s) provides evidence underpinning your Recruitment and Selection Procedure
answer.
3.2 How does your company communicate, manage and monitor the 1. Policy Development and Documentation:
implementation of this policy or process? Please describe. - Develop a clear and comprehensive Non-Discrimination
and EEO policy that outlines the organization's
commitment to fair and equitable treatment for all
employees and job applicants.
- Document the policy in an official policy manual or
employee handbook.
2. Communication:
- Communicate the Non-Discrimination and EEO policy to
all employees, job applicants, and relevant stakeholders.
- Ensure that the policy is accessible to everyone through
channels such as the company's website, intranet, and
printed materials.
- Conduct training sessions and workshops to educate
employees and management about the policy, its
importance, and how to implement it effectively.
3. Recruitment and Hiring:
- Develop standardized procedures for recruitment and
hiring that align with the Non-Discrimination and EEO
policy.
- Monitor job postings and application processes to
ensure they comply with EEO principles.
- Implement blind recruitment processes, if applicable, to
remove bias from initial resume reviews.
5. Implementation:
- Actively implement the Non-Discrimination and EEO
policy in all HR practices, including recruitment, selection,
promotion, compensation, and discipline.
- Ensure that hiring decisions are made based on
qualifications and merit, and not influenced by
discriminatory factors.
9. Legal Compliance:
- Ensure that the organization's Non-Discrimination and
EEO policies and practices comply with local, state, and
federal laws and regulations.
- Stay up-to-date with changes in relevant laws and adapt
policies accordingly.
3. Reporting Mechanisms:
- Establish multiple channels for reporting incidents,
including a confidential and anonymous reporting system.
- Provide clear instructions on how to report incidents
and assure employees that they will not face retaliation for
reporting.
6. Preventative Measures:
- Implement preventative measures such as awareness
campaigns, bystander intervention training, and conflict
resolution programs.
- Foster a workplace culture that encourages respectful
and inclusive behavior.
7. Legal Compliance:
- Ensure that the organization's policy and procedures
align with local, state, and federal laws and regulations
regarding workplace violence and harassment.
- Stay up-to-date with changes in legislation and adapt
policies accordingly.
8. Leadership Commitment:
- Encourage leadership to lead by example in promoting a
violence-free and harassment-free workplace.
- Hold leaders and managers accountable for enforcing
and upholding the policy.
4 Freedom of Association
(REQUIRED SECTION)
4.1 Do you have a policy, procedure or process that permits freedom of YES .
association and collective bargaining? Please specify which supporting
document(s) and corresponding section(s) provides evidence Kindly see attached:
underpinning your answer. Appendix A _Section 4.1_Evidence of Freedom Of
Association And Collective Bargaining Policy
This includes provision for the development of "parallel means" of
representation for labour rights, in countries where the law restricts
labour rights, or discriminates against workers on the grounds of trade
union membership or activities?
4.2 How does your company communicate, manage and monitor the Communication:
implementation of this policy or process? Please describe.
1. Policy Distribution: The organization should distribute
the Freedom of Association and Collective Bargaining Policy
to all employees, including management, and relevant
stakeholders. This can be done through various means,
such as email, the company's intranet, employee
handbooks, and posting the policy in common areas.
Management:
Legal Compliance:
Leadership Commitment:
Public Accountability:
2. Management:
Designated Authority: Appoint a specific individual or
department responsible for overseeing the implementation
of the policy. This entity should have the authority to
enforce the policy and address any issues or non-
compliance.
3. Implementation:
6. Corrective Actions:
2. Management:
3. Implementation:
6. Legal Compliance:
7. Continuous Improvement:
Supplier Standards
(REQUIRED SECTION)
8.1 Does your company have a policy, procedure or process for selection Yes .
and follow up of suppliers on the basis of human rights? Please specify
which supporting document(s) and corresponding section(s) provides Kindly see attached:
evidence underpinning your answer. Appendix A _Section 8.1_Evidence of Procurement
Standard Operating Procedure
8.2 How does your company manage and monitor the implementation of 1. Establishing the SOP: The first step is to create a
this policy or process? Please describe. comprehensive procurement SOP. This document should
outline all the procedures and guidelines that need to be
followed during the procurement process. It should cover
everything from procurement planning and vendor
selection to contract management and performance
evaluation.
9 Security arrangements
(ELECTIVE SECTION)
9.1 Does your company have a policy, procedure or process providing Yes.
guidelines for use of force for security providers? Please specify which
supporting document(s) and corresponding section(s) provides Kindly see attached:
evidence underpinning your answer. Appendix A _Section 9.1_Evidence of Guidelines For
Security Providers
9.2 How does your company communicate, manage and monitor the 1. Communication:
implementation of this policy or process? Please describe. Policy Distribution: The first step is to communicate the
policy to all relevant stakeholders, including security
providers. This may involve distributing a copy of the policy
document electronically or in print.
Training and Orientation: Conduct training sessions or
orientation programs to ensure that security providers fully
understand the policy's contents and implications. This may
include discussing key points, answering questions, and
providing scenarios for practical understanding.
Acknowledgment: Require security providers to
acknowledge receipt and understanding of the policy
through a signed acknowledgment form. This
acknowledgment form can be kept on record for future
reference.
2. Management:
10 Community (ELECTIVE
SECTION)
10.1 Does your company have a policy, procedure or process for avoiding Yes .
and managing any adverse impacts on communities? Please specify
which supporting document(s) and corresponding section(s) provides Kindly see attached:
evidence underpinning your answer. Appendix A _Section 10.1_Evidence of Community relations
Plan
10.2 How does your company manage and monitor the implementation of 1. Communication:
this policy or process? Please describe. Stakeholder Engagement: Identify and engage with key
stakeholders, including community members, local
organizations, government agencies, and other relevant
parties. Open and ongoing communication is essential.
5. Continuous Improvement:
12 Supporting Documentation
12.1 Please upload any relevant supporting documents required to
demonstrate compliance with the requirements of the above
questionnaire.