Professional Documents
Culture Documents
Assessment 2
Assessment 2
Assessment 2
KII5093
Providing Customer service
KII5093 Providing customer service Assessment 2
Table of Contents
Assessment Plan..................................................................................................................................5
Assessment 2....................................................................................................................................6
Pre-assessment checklist....................................................................................................................6
Purpose................................................................................................................................................6
Reasonable adjustments.....................................................................................................................6
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 1 of 23
KII5093 Providing customer service Assessment 2
Introduction
Welcome to Assessment 2 for KII5093 Providing Customer Service! This KII unit covers the following
unit/s of competency.
COMPETENCY DEMONSTRATION
Providing Customer
KII subject code KII5093 KII subject name
Service
Enhance customer service
SITXCCS015 experiences
Unit of
Unit Title
Competency code: SITXCCS016 Develop and manage
quality customer service
practices
This subject describes the performance outcomes, skills and knowledge required to provide professional
and personalised customer service experiences. It requires the ability to determine and meet customer
preferences, develop customer relationships, respond to difficult service situations, and take responsibility
for resolving complaints.
This subject also focuses on the performance outcomes, skills and knowledge required to develop, monitor
and adjust customer service practices. It requires the ability to consult with colleagues and customers,
develop policies and procedures for quality service provision, and manage the delivery of customer
service.
The subject applies to those who deal directly with customers on a daily basis and who operate
independently or with limited guidance from others. It includes senior frontline sales personnel,
supervisors and managers who use discretion and judgement to provide quality customer service
experiences.
https://training.gov.au/Training/Details/SITXCCS015
https://training.gov.au/Training/Details/SITXCCS016
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 2 of 23
KII5093 Providing customer service Assessment 2
ASSESSMENT COVERSHEET
Unit:
Course Name:
Student Name:
Student ID:
“I give my permission for my assessment material to be used in the auditing, assessment validation &
Privacy Release Clause:
moderation Process”
“I declare that:
The material I have submitted is my own work;
I have kept a copy of all relevant notes and reference material that I used in the production of
Authenticity Declaration:
my work;
I have given references for all sources of information that are not my own, including the
words, ideas and images of others.”
Assessor’s
Attempt Satisfactory Non-Satisfactory Date
Signature
Initial attempt ☐ ☐
2nd attempt/Re-assessment
☐ ☐
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 3 of 23
KII5093 Providing customer service Assessment 2
“I understand all the above rules and guidelines for the assessment”
Pre-assessment Checklist
Your assessor will go through the assessment for this unit. It is important that you understand this assessment before
taking on the questions and tasks. To confirm that you have been given this overview, we ask you to complete the
following Pre-Assessment Checklist.
You are required to carefully read each checklist item provided below and tick either ‘Y’ to confirm your
understanding or ‘N’ if you disagree. In case you disagree with an item, please provide your reason under the
‘Comments’ column.
When you have done this, we ask you to sign this Pre-Assessment Checklist. This acknowledges that your
Trainer/Assessor has discussed all of the information with you prior to undertaking this assessment.
I understand when and where the assessment will occur, who will assess and
Y N
in what format the assessment will be submitted.as
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 4 of 23
KII5093 Providing customer service Assessment 2
The assessor has discussed with me if I have any special needs and if so,
Y N
what arrangements have been made.
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 5 of 23
KII5093 Providing customer service Assessment 2
Assessment Plan
To demonstrate competence in this unit, the student must be assessed as satisfactory in each of the following
assessment tasks.
Evidence recorded Evidence Type/ Method of assessment
Assessment Task 1 Knowledge questions (PART A and PART B)
Assessment Task 2 (This Project 1
assessment)
Assessment Task 3 Role Play
Assessment Task 4 Project 2
Log book 1 Complete and record your work placement hours in the logbook.
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 6 of 23
KII5093 Providing customer service Assessment 2
Assessment 2
Pre-assessment checklist
Purpose
The pre-assessment checklist helps students determine if they are ready for assessment. The Trainer/Assessor must
review the checklist with the student before the student attempts the assessment task. If any items of the checklist
are incomplete or not clear to the student, the Trainer/Assessor must provide relevant information to the student to
ensure they understand the requirements of the assessment task. The student must ensure they are ready for the
assessment task before undertaking it.
Reasonable adjustments
• If a student requires a reasonable adjustment, then complete the reasonable adjustment form included in the
unit information pack.
Assessment type:
• Project
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 7 of 23
KII5093 Providing customer service Assessment 2
• This is the second (2) unit assessment task that student has to successfully complete to be deemed
competent in this unit of competency.
• The student must attempt all criteria to the required level, e.g., Assessment criteria mentioned in the
performance checklist to be deemed satisfactory in this task.
Applicable conditions:
• Where a student’s performance is deemed not satisfactory after the first attempt, a resubmission attempt
will be allowed. Assessor must note any such submissions.
• Student may speak to their Trainer/Assessor if the student has any difficulty in completing this task and
requires a reasonable adjustment (e.g., can be given as an oral assessment).
• For more information, please refer to the KII Student Handbook.
Location:
• Purpose of this assessment is to check skills and knowledge related to performance criteria and
performance evidence of the unit.
• Computer
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 8 of 23
KII5093 Providing customer service Assessment 2
• Internet
• MS Word
• Printer or e-printer
• Adobe acrobat/reader
• Learning management system
• Computers and databases that manage customer profiles and promotional activities
• Organisational policies, procedures and templates relating to:
o Customer service standards
o Designated response times
o Presentation standards
o Procedures for dealing with customer complaints
o Customer surveys and feedback collection
o Recording and reporting customer feedback
• Internal and external customers with different service needs with whom the individual can interact. These
can be:
o Customers in an industry workplace during the assessment process; or
o Individuals who participate in role plays or simulated activities, set up for the purpose of
assessment, in a simulated industry environment operated within a training organisation.
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 9 of 23
KII5093 Providing customer service Assessment 2
Scenario:
http://feastofflavours.vetadvisorygroup.com/
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 10 of 23
KII5093 Providing customer service Assessment 2
Your trainer will also provide you with the simulated business website
information document that will help you to navigate through the website.
You need to refer to the following policies and procedures to complete the
provided activities:
Food safety program
Complaints policy and procedure
Customer service policy and procedure
Conflict resolution policy and procedure
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 11 of 23
KII5093 Providing customer service Assessment 2
Additional Assume that you are working as a restaurant manager in Feast of flavours restaurant
Scenario: cuisines such as Chinese, Indo-Chinese, Indian and Thai food. Your job is to ensure the
best customer service experience for your customers.
With the arrival of Spring, the customer flow has increased, making the restaurant very
busy. The restaurant is currently employing a Head Chef, two cooks and seven waiters.
The restaurant has prepared policies and procedures to smoothly handle the day-to-day
operation:
Cash
Besides the manager, a designated cashier is allowed to access to the cash. Each cash
register operator has a unique access code to use during point of sale. Before starting
the shift, the cashier must count and sign for a cash drawer. Training must be given for
cashiers to make sure that they fully understand their responsibility, handle cash with
care and keep their password secret.
Behaviour
Clear limits are set on the behaviour that is allowed during working hours. Each
employee is trained on etiquette and the restaurant’s values prior to commencing
service to a customer.
Any staff member that is found to be working under the influence of drugs and alcohol
will be terminated effective immediately.
Appearance
All employees must take care to keep their uniforms clean and tidy. Employees will be
sent home to change or shower if they show up for work looking untidy. Employees
can exchange their uniform for a new one if theirs has been permanently stained or
damaged. Employees must take their personal hygiene and cleanliness very seriously.
Repeated offenses by an employee may lead to termination of employment.
Schedule
Each employee should be ready to perform job duties in uniform at their scheduled
start time. Any changes in the schedule must be approve in writing minimum 24 hours
in advance by the manager. Employees not adhering to the schedule will lose their shift
and may be terminated.
Compensation
If a customer experiences a minor customer issue/problem, the manager is authorised
to offer one free beverage either immediately or for the next visit.
If the issue is of a minor to moderate nature, the manager is authorised to offer a 10
percent discount voucher for next visit.
For a serious issue, manager can the offer a “free main meal for two people” gift
voucher for the next visit.
Your task In this activity, you will act as the manager of the feast of flavours restaurant. You are
required to identify the customer requirements in order to provide them personalised
and professional customer experience to them in future when they visit again. For that,
you are required to create a questionnaire to gather their feedback and act on it.
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 12 of 23
KII5093 Providing customer service Assessment 2
In this activity, you are required to prepare two (2) survey questionnaires
1. For external customers
2. For internal customers
The questionnaire for customers will help in the identification of customers’
preferences, needs and expectations. Based on these questionnaires, you can provide
better professional and personalised customer service experiences going forward.
In this task, you are required to read the restaurant’s policies and procedures (given
above and refer to the simulated website of the feast of flavours) before preparing the
questions.
In this task, you are required to do the following tasks
Read the organisational policies and procedures relevant to the job role
Prepare two different questionnaires’ to identify the needs, requirements and
expectations of the customers
Submit the prepared questionnaires to the instructor in Excel file
You will be Complete the following Template for Survey and submit it to your Trainer/ Assessor.
required to
complete and/or
attach.
Date:
Depending on the type of question. Please respond to the questions in
Yes/no or
Rate your level of agreement to every question on scale of 1 to 4 (1 being Disagree, 2 being Somewhat
Disagree, 3 being Somewhat Agree, and 4 being Totally Agree)
Provide your answer in the empty space provided.
1 XXXX
2 XXXX
3 XXXX
4
5
How could we serve you better in future?
Comments / Feedback:
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 13 of 23
KII5093 Providing customer service Assessment 2
Date:
Please respond to the questions in
Yes/no or
Rate your level of agreement to every question on a scale of 1 to 4 (1 being Disagree, 2 being Somewhat
disagreed, 3 Somewhat agreeing, and 4 being Totally agreed)
No Questions Answer
1
2
3
4
5
How could we serve you better in future?
Comments / Feedback:
Your task. In this activity, you are required to prepare a customer profile database to store
information about your customers. The database will help you in the identification of
special customers, including but not limited to
Frequent customers
Special customers who possess special customer cards
Customers were visiting your restaurants on their special occasions such as
birthdays or wedding anniversaries.
Based on this information, you can provide special services to the client, including
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 14 of 23
KII5093 Providing customer service Assessment 2
Giving a 10% discount to special customer cardholders when they spend more
than $35 in the restaurant.
Organising free birthday or anniversary cake
In this task, you are required to do the following:
Prepare a customer profile database to capture customer information that can be
used in the future to provide tailored products and services.
Save the information of the clients in MS Excel File
Include the following information about the clients in the database:
1. Customer Information, including
• Customer Id
• Customer name
• Date of birth
• Special service needs
• Additional comments by client
2. Most recent customer transaction
• Customer Id (taken from customer info table)
• Transaction date
• Items ordered
• Billed amount
• Discount provided
• Net bill amount
You will be Your Trainer will observe you during the activity and complete the following
required to performance checklist.
complete.
Customer information
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 15 of 23
KII5093 Providing customer service Assessment 2
Your task. In this activity, you will assume the role of the restaurant manager and approach two
customers and two employees in order to gain feedback and identify improvement areas
by asking them to fill in the survey created in Activity 1.
Roles and participants
Restaurant manager
In this task, you are required to act as a restaurant manager and get the survey filled form
four people (two external customers and two employees). Before the customer begins the
survey, you are required to ascertain the relevant customer profile information to enter
into your new customer profile database. These two customers will become members four
and five in your database, and during the survey, one customer will have an
issue/complaint relating to delays in service.
After verbally confirming the customer profile information and having staff and customers
fill in each appropriate survey, you will need to analyse, review and evaluate the surveys.
Upon completing this, you need to discuss and clarify any issues and/or complaints with
the customer in private, understand and empathise with the situation and offer
reasonable/appropriate compensation for the service/product difficulty they experienced.
Four customers
For this role-play exercise, you will pair up with four other students, assigning designated
roles to each person.
Script:
You will provide all four students with the survey. Two of them will get the internal
customer survey, while the other two will get the external customer survey. Each student
will complete the survey and give it back to you.
At the conclusion of the scenario, each student will switch with the other students to
ensure everyone experiences the manager’s role. If there are insufficient students, the
trainer will assume multiple roles for the scenario, rotating roles at the conclusion of each
exercise. If the student is required to participate in multiple roles for the exercise, they will
switch after each round of the role-play scenario.
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 16 of 23
KII5093 Providing customer service Assessment 2
1
2
3
4
1
2
3
4
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 17 of 23
KII5093 Providing customer service Assessment 2
Assessment 2 checklist
Student’s name:
Student number
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 18 of 23
KII5093 Providing customer service Assessment 2
Activity 2
Does the candidate meet the following criteria Yes No Trainer/Assessor Comments
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 19 of 23
KII5093 Providing customer service Assessment 2
Does the candidate meet the following criteria Yes No Trainer/Assessor Comments
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 20 of 23
KII5093 Providing customer service Assessment 2
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 21 of 23
KII5093 Providing customer service Assessment 2
Assessor signature:
Assessor name:
Date:
Kingsford International Institute |CRICOS: 03689D RTO: 45363 |KII5093| July 2023 v1.0 Page 22 of 23