RISK ASSESSMENT Risk Assessment No:

Name of the Aspect: Office safety Revision No 00

Company Name: Issue date
Assessed By: Risk/Impact Assessment Team Page No Page 235
of 5
Activity Hazard How might Who might N/ AL L S R1 Control measures L S R2 Action by Remarks
people be be harmed A/
harmed? E/

Working in Slips and Staff, visitors, Office N yes 4 3 12 ➢ Ensure an appropriate housekeeping level 1 3 3
office trips cleaners-could Staff, at all times. Admin
suffer injury Office ➢ Allocate adequate resources for continues Manager
environment Visitors
e.g. sprains or housekeeping.
fractures if they ➢ Clean up spills instantly.
fall. ➢ Train employees on housekeeping.
➢ Route cables and extension cords safely.
➢ Adequate lighting provided.
➢ Do not leave tools scattered around the
workplace.
Manual Manual Staff-could Office N yes 4 3 12 ➢ Staff should be trained in correct manual 1 3 3 ) Admin
Handling of handling- suffer from Staff, handling techniques. Manager
paper carring, back pain if ➢ Trolley should be used to transport boxes
bundles and lifting, heavy bulky of papers etc.
➢ Mechanize handling as far as possible
stationery pulling, objects ➢ Reduce the load to be handled manually
items. pushing carried Rotate employees
heavy loads incorrectly.
e.g. ➢ Proper and correct PPE should be used
while handling office materials.
furniture,
PCs,
stationary.
Electrical Staff and Office N yes 3 5 15 ➢ All office equipment should be used in 1 5 5 Admin
equipment others could Staff, accordance with the manufacturer’s Manager
(electric suffer instructions and staff should be trained
shocks or in its use.
burns from electrical
➢ Portable electrical heaters should not be
using faulty shock or burns
allowed in offices.
electrical if equipment ➢ Kettle/water heater should be kept in
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 RISK ASSESSMENT Risk Assessment No:
Name of the Aspect: Office safety Revision No 00
Company Name: Issue date
Assessed By: Risk/Impact Assessment Team Page No Page 236
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Activity Hazard How might Who might N/ AL L S R1 Control measures L S R2 Action by Remarks
people be be harmed A/
harmed? E/

equipment) is faulty. proper position, so water spills cannot

contact electricity supply or equipment.

➢ Ensure that all electrical cords are in

good condition and are not overloaded.
Injury to Office Staff, N yes 3 5 15 ➢ Ensure fire control program is in place 1 5 5 Admin
personnel Office Visitors ➢ Good housekeeping practices are a must Manager
Fire Damage to ➢ Adequate / appropriate fire extinguisher
property units are installed on all strategic areas
➢ Proper training for all staff on fire fighting
➢ All workers must be undergoing proper
training on the plan
➢ The plan must be available to all workers
on all the strategic areas in the site
➢ An emergency mock drill must be
conducted to check the emergency
preparedness and response
➢ Emergency siren to be installed
➢ Fire extinguishers should be checked
periodically and maintain their record
Display emergency contact numbers
including fire brigade on all the prominent
strategic areas in the office and ensure
clearly identify
Smoking • Health to Office N yes 4 4 16 ➢ Give up smoking and proper fire control 2 2 4 Admin
smokers and Staff, measures Manager
passive Office ➢ Smoke in an area with adequate ventilation
smokers Visitors to reduce intake of (Second-hand) smoke
• Fire ➢ Handle lighters and matches with utmost
Environment care
pollution ➢ Smoke only on designated areas and use
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 RISK ASSESSMENT Risk Assessment No:
Name of the Aspect: Office safety Revision No 00
Company Name: Issue date
Assessed By: Risk/Impact Assessment Team Page No Page 237
of 5
Activity Hazard How might Who might N/ AL L S R1 Control measures L S R2 Action by Remarks
people be be harmed A/
harmed? E/

ashtray all the time

➢ Avoid throwing cigarette butts anywhere
➢ Know the location of the fire extinguisher
unit(s)

Chemical e.g. Contact with Office N yes 3 4 12 ➢ Tonner should be changed in accordance 1 4 4 Admin
photocopier eyes, skin, Assistant with manufacturer’s instructions. Manager
toner/ozone hand, breathing ➢ Proper PPE, like vinyl gloves should be
production, could lead to worn, when contact with tonners is likely
dermatitis, (during changing cartridges).

chest ➢ All the spillage should be clear

Cleaning problems…etc. immediately and disposed accordingly.
materials. ➢ Heavily used photocopiers should be
kept in ventilated area.

Work Headache/Mus Office N no 4 5 20 ➢ Ensure enough illumination inside the 1 5 5 Admin

stations culoskeletal Staff, office. Manager
disorder/Stress ➢ Avoid glare by using films in the
windows.
➢ Have a chair with proper lumber support
and armrest.
➢ Consider Human Ergonomics before
designing the office accessories.
➢ Follow safety instructions for Display
Screen Equipment’s.

Chapter 5 – DM, Ministerial Order 32, Article 7, Article 18, Federal Labor Law 8 Article 97

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 RISK ASSESSMENT Risk Assessment No:
Name of the Aspect: Office safety Revision No 00
Company Name: Issue date
Assessed By: Risk/Impact Assessment Team Page No Page 238
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Activity Hazard How might Who might N/ AL L S R1 Control measures L S R2 Action by Remarks
people be be harmed A/
harmed? E/

Signature: ___________ Signature: ___________

Name: Name:

Designation: Logistic Manager Designation:

Probability (Likelihood) Severity Risk Matrix Risk Rating

Methodology:
Risk Likelihood Low 1-5
Very unlikely 1 Negligible 1
Rating 1. Identify Hazards
1 2 3 4 5 2. List Hazard Effects (Risk event)
Unlikely 2 First-aid injury 2 1 1 2 3 4 5 3. Calculate initial risk factor
Severity

2 2 4 6 8 10 6-14 i.e. probability x severity

Medium 4. Decide Control measures
3 3 6 9 12 15
Likely 3 Minor injury 3 5. Calculate residual risk factor
4 4 8 12 16 20 6. Evaluate acceptability of risk

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 RISK ASSESSMENT Risk Assessment No:
Name of the Aspect: Office safety Revision No 00
Company Name: Issue date
Assessed By: Risk/Impact Assessment Team Page No Page 239
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Activity Hazard How might Who might N/ AL L S R1 Control measures L S R2 Action by Remarks
people be be harmed A/
harmed? E/

Very likely 4 Major 4 5 5 10 15 20 25 and act accordingly.

High 15-25

Certain or Imminent 5 Fatality 5

Legend:
N: Normal A: Abnormal E: Emergency
AL: Applicability of legal requirements
L: Likelihood R1: Initial Risk Rate
S: Severity R2: Residual Risk Rate

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