EHSMS MANUAL - (Company)

(COMPANY)
Document E.H.S. Management System

Department EHS
Title EHSMS Manual
EHSMS MANUAL
Revised By: Reviewed and approved by
Name: Name:
Signature: ________________ _________________
EHSMS Manual Revision: 00 Date: Page 1 of 27

(COMPANY)
EHS MANAGEMENT SYSTEM

ENVIRONMENT,HEALTH & SAFETY MANUAL
1.TABLE
REVISION HISTORY
OF CONTENTS
SECTION TITLE
1.0 REVISION SUMMARY
REV. No.2.0 INTRODUCTION DESCRIPTION DATE
3.0 SCOPE
4.0 ABBREVIATIONS / DEFINITIONS
5.0 ROLES & RESPONSIBILITY
6.0 EHS POLICY
7.0 ORGANIZATION CHART
8.0 OBJECTIVES & TARGETS
9.0 EHS LEGAL COMPLIANCE
10.0 RISK MANAGEMENT
11.0 CONTRACTOR MANAGEMENT
12.0 EMERGENCY MANAGEMENT

A
13.0 MANAGEMENT OF CHANGE
14.0 TRAINING AND COMPETENCY
15.0 HAZARD NEAR MISS, INCIDENT REPORTING & INVESTIGATION
16.0 COMMUNICATION & CONSULTATION
17.0 EHS AUDITS
18.0 EHS PERFORMANCE MONITORING
19.0 DOCUMENT CONTROL & RECORD RETENTION
20.0 COMPLIANCE & MANAGEMENT REVIEW
21.0 WASTE MANAGEMENT
22.0 TRANSPORT AND TRAFFIC MANAGEMENT
23.0 WORKPLACE EHS INSPECTIONS

(COMPANY)
2. INTRODUCTION
(Company) is committed to adopt proper Health, Safety &

Environmental Standards and ensure a safe work atmosphere
subject to the prevailing rules and regulations, Degree, Federal
Laws, Ministerial Orders, Local Laws, organizational demands,
client’s and consultant’s requirements.
The Primary concern of the Management is to consider the

various consequences of injuries to the individual & his family and
adopt relevant precautionary measures to avoid all personal
injuries.
The purpose of this manual is to educate / train & provide

guidance to the line management personnel and other employees
for implementation of AD EHS Management System Regulatory
Frame Work in the company.
All the procedures in this manual are developed to comply with

the EHS requirements of Building & Construction sector EHS
Regulatory Authority, clients and consultants and on the basis
of various organizational activities particularly in the field of
construction works. Therefore, it will be helpful to all employees
of the organization to express their responsibility in ensuring an
accident-free work atmosphere.
This manual is the most important and controlled EHS document

of (Company). It will be updated on the basis of valuable
recommendations from the clients, consultants, Building &
Construction Sector EHS Regulatory Authority and
employees of (Company), and as and when any improvement to
the existing systems, procedures & practices are needed.

(COMPANY)
3. EHS SCOPE
The Scope of the EHS Management System is covering all of the company
activities/products/services.
 General contracting of Civil & Steel Construction in residential,

commercial, industrial and oil & gas sectors.
 Infrastructure and road construction.
 Sewage network construction and maintenance.
 Construction and maintenance of bridges and tunnels.

(COMPANY)
4. DEFINITIONS & ABBREVIATIONS
 EHSMS : ENVIRONMENT HEALTH & SAFETY

MANAGMENT SYSTEM
 AD EHSMS RF : ABU DHABI EHSMS REGULATORY

FRAME WORK
 EHS : ENVIRONMENT, HEALTH & SAFETY
 EHS RI : EHS REGULATORY INSTRUMENT
 OH & S : OCCUPATIONAL HEALTH & SAFETY
 MSDS : MATERIAL SAFETY DATA SHEETS
 PPE : PERSONAL PROTECTIVE EQUIPMENT
 COSHH : CONTROL OF SUBSTANCES
HAZARDOUS TO HEALTH
 TLS : TOTAL LOSS CONTROL
 MD : MANAGING DIRECTOR
 PM : PROJECT MANAGER
 MR : MANAGEMENT REPRESENTATIVE
 LTISR : LOST TIME INJURY SEVERITY RATE
 LTIFR : LOST TIME INJURY FREQUENCY RATE
 TRCF : TOTAL REPORTABLE CASE

FREQUENCY
 KPI : KEY POINT INDICATOR
 CWM : CENTRE FOR WASTE MANAGEMENT

(COMPANY)
o Standards:
The term “refers to international Standards, ISO 9001:2008, ISO 14001:2004
& OHSAS 18001:2007.
o Safety:
Freedom from unacceptable risk of harm.
Accident:
Undesired event giving rise to fatality, ill health, injury, damage or other loss.
o Incident:
Event that gave rise to an accident or had the potential to lead to an
accident.
o Near Miss:
Any incident which could have resulted in injury, property damage or loss.
o Risk:
Combination of the likelihood and consequences of specified hazardous
event occurring.
o Risk Assessment:
Overall process of estimating the magnitude of risk and deciding whether or
not the risk is tolerable.
o Hazard:
Source or situation with potential for harm in terms of human injury or ill
health, damage to property, damage to the work shop environment, or
combination of these.
o Hazard Identification:
Process of recognizing that a Hazard exists and defining its characteristics.
o Fatality:
A death resulting from work injury.
o Audit:
A systematic and documented verification process of objectively obtaining
and evaluating evidence to determine whether the company’s systems
conforms to the ISO 9001:2008, ISO 14001:2004 AND OHSAS 18001:2007
Standards audit criteria, set by the company and for communication of the
results of this process to management.
o Non-conformance:
Any deviation from work standards, practices, regulations, Management
System Performance etc. That could either directly or indirectly lead to
(COMPANY)
unintended use or delivery, or lead to injury or illness, property damages.
o Inspection:
Activity such as measuring, examining, testing or gauging one or more
characteristics of an entity and comparing the results with specified
requirements in order to establish whether conformity is achieved for each
characteristic.
o Management Review
All activities of the overall management function that determine the policy,
objectives and responsibilities, and implement them by means such as EHS
planning, Management Programme and control and improvement within the
EHS System.
o Occupational Health and Safety (OH&S):
Conditions and factors that affect the well beings of the employees,
temporary workers, contractor’s personnel, visitors and any other person in
the company.
o Occupational Illness:
Any related disorder or due to prolonged exposure to a hazardous substance
or environment factor.

(COMPANY)
5. ROLES & RESPONSIBILITY
The Top Management of (Company) has overall responsibility to assign

competent EHS resources, to develop, implement, maintain and monitor the
company EHSMS to ensure its compliance with AD EHSMS RF and
Requirements of Building & Construction Sector Regulatory Authority.
(Company) has established, defined & documented EHS Roles &

Responsibilities for all level of its employees which consist of job titles,
reporting structure, Duties and Responsibilities as a minimum and is
communicated to all relevant parties within the entity including subcontractors.
The Management of (Company) ensures the responsibilities and their

interrelations are defined and communicated to its employees through
 EHS Manual
 Job Descriptions
 Organization Charts
 Procedure Responsibilities
The detailed EHS Roles & Responsibilities have been included in procedures
section.
REFERENCE PROCEDURE: Roles & Responsibility
 AD EHSMS RF-Guidance Document

 AD EHSMS – Element 01 – Roles, Responsibilities and Self-regulation
 Federal Law No.08 of 1480-Regarding Regulation of Labour Relations
 OHSAS 18001:2007 – cause 4.1
 ISO 14001:2004 – Clause 4.1

(COMPANY)
6. EHS POLICY
The EHS Policy of (Company) is authorized and signed by the Top

Management to state their commitment for a policy which is believed by
Management and workers to be appropriate to the nature of entity’s risks and in
line with Abu Dhabi EHS Policy and Building & Construction Sector Regulatory
Authority EHS Policy.
The Policy is communicated to all stock holders at all levels and shall be
reviewed annually. It shall be prominently displayed in offices and work areas
and shall be explained in inductions.
The EHS Policy of (Company) includes commitment to
 Prevention of injury, ill health and environmental pollution.
 Setting, monitoring and reviewing EHS Targets and Objectives.
 Provision of appropriate EHS Resources to implement EHSMS in

company.
 Legal and Regulatory Compliance.
 Continual Improvement.
The EHS Policy of (Company) is attached herewith.

(COMPANY)
7. ORGANIZATION CHART
(As attached here with)

(COMPANY)
8. OBJECTIVES & TARGETS
The (Company) has established and documented its SMART (Specific

measurable, achievable, realistic & time based) objectives and Targets which
are effectively communicated to all Stock Holders.
These are consistent with:
 (Company) EHS Policy.
 Legal & Legislative Requirements.
 Relevant competent authority’s Objects & Targets
 Abu Dhabi EHSMS Regulatory Framework mandatory key performance

indicators.
 Sector specific Objectives & Targets.
(Company) Management ensures that its EHS Objective & Targets are based
on.
 Hazard Identification & Risk Assessment
 Requirements & Expectation of Customers, employees, interested

parties & owners
 Environment Aspects & Impact Assessment
 Technical Options & Business Requirements
(Company) shall have program for achieving the Objectives and Targets by
assigning responsibilities, establishing methods and monitoring the
activities.
The Objectives shall be communicated to all levels of staff in the company

according to their involvements and will be reviewed periodically, mainly
during Management Reviews.
REFERENCE PROCEDURE: Objectives & Targets
 AD EHSMS RF – ELEMENT – 07-Monitoring Investigation and

Reporting
 OHSAS 18001:2007 – CLAUSE 4.3.3
 ISO 14001:2004 – CLAUSE 4.3.3

(COMPANY)
9. EHS LEGAL COMPLIANCE
(Company) has established a Legal Register to ensure compliance

requirements to relevant applicable Legal & Regulatory Requirements while
implementing EHSMS Procedures, Processes & Programs.
Company has identified and documented all relevant Legal / Legislative and
Regulatory Requirements applicable to (Company) activities, these has been
identified by their category as Degree, Federal Laws, Ministerial Orders and
Local Laws.
Legal Register shall be reviewed periodically to ensure that it remains relevant

and appropriate to activities / operational area of (Company).
Legal & Regulatory Requirements shall be communicated to all Stock Holders

including subcontractors for any charges in Legal Requirements.
REFERENCE PROCEDURE: Legal Compliance
 AD EHSMS RF – Element – 9-Compliance & Management Review

 ISO 14001:2004 – Clause 4.3.2
 OHSAS 18001:2007 – Clause 4.3.2

(COMPANY)
10. RISK MANAGEMENT
(Company) has established process of identifying and controlling the EHS

Risks for EHS Hazards for its all phases of Project activities in the company, to
manage the Occupational Health, Safety of its employees, relevant Stack
Holders and General Community, incompliance to Abu Dhabi Industrial Sector
EHSMS Requirements, Laws and Legislation to prevent Incidents.
All identified risks are recorded with their consequences and are controlled by
efficient means as are reasonably practicable. Employees, Contractors and
other Stack Holders are consulted to help identify all Hazards & Risks in
activities.
All Risk Assessments shall be carried out and reviewed periodically by

competent persons so as to continuously reassess the Hazard and Risk to
have effective control measures.
The results of Risk Management activities are recorded and documented to

keep the Risk Assessment Register up to date.
The process of Risk Management shall be based on:
 Identifying all EHS Hazards in Project activities and assessing risk for
these.
 Managing risk by controlling and / or reducing risk to as low as

practically possible.
 Making reassessment on company’s change of processes.
 Monitoring the Risk Management Strategy.
 Emergency Response.
 Reviewing the Risk Register on regular bases.
 Managing the process of change within organization.
REFERENCE PROCEDURE:
 AD EHSMS RF – ELEMENT – 02-Risk Management

 AD EHSMS RF – Technical Guidelines – process of Risk
Management
 AD EHSMS RF – Code of Practice

(COMPANY)
 ISO:14001:2004 – CLAUSE 4.3.1

 OHSAS: 18001:2007 – CLAUSE 4.3.1
11. CONTRACTOR MANAGEMENT
(Company) has established a process, to manage EHS Risks which arise by

having Subcontractor to work with (Company) at its Project.
(Company) Management ensures applicability of Risk Management to

subcontractor work activities in all phases of its Project. This process is
applicable for Project line EHS Requirements, selection of Subcontractors,
contractual agreements, communication and co-ordination for work in progress.
Before going in to contract the contractors are evaluated for:
 Their past performances.
 EHS Inspections / Audit Results.
 History of Accidents.
 Legal Compliance Record.
 Competency of Key HSE Staff.
 Training and Supervision System of Contracts.
 EHS Policy, Procedure and Resources.
 Compliance to EHS Requirements of Sector Regulatory Authority.
(Company) Management monitors the contractor performance for compliance

to Project EHS Requirements to ensure its work activities are being performed
ensuring Safety of its and other employees, community and protection of the
environment.
AD EHSMS RF ELEMENT – 03-Management of Contractors

AD EHSMS RF, Technical Guideline – Management of Contractors

(COMPANY)
12. EMERGENCY MANAGEMENT
Emergency Management is a tool for assessing Risk and identifying the best
control measures, hence to manage and reduce risk, while responding to
incidents / accidents resulting serious injuries, equipment damage are having
significant adverts impact on environment.
(Company) has developed a procedure for risk based identification and

response to potential emergency situations in its Project for its different
activities.
(Company) Management has allocated appropriate resources, competent

staff, equipment and trainings to meet emergency situations in Project and has
defined the duties and responsibilities of all responsible staff. Emergency Drills
are planned and executed periodically in Project. These plans are tested,
revised periodically to respond to emergency situations like fire, injury,
chemical spillage or serious health problems involving all interested parties.
(Company) has Emergency Management Plan for all type of work related
accidents / incidents and emergency situations for preventing the loss of life,
property or their impact on environment. These Plans are tested, revised
periodically to respond to emergency situations like, fire, injury, chemical
spillage or serious health problems involving all interested parties.
The company communicates with Police, Civil Defense, Hospital,

Environmental Agency and SRA if required to get help in emergency situation
or in reportable incidents.
Directory of important contact numbers for emergency or available all times at

all departments in Project.
 AD EHSMS RF – Element – 06-Emergency Management
 OHSAS 18001:2007 – Clause 4.4.7
 ISO 14001:2004 – Clause 4.4.7

(COMPANY)
13. MANAGEMENT OF CHANGE
(Company) conducts a Risk Assessment to identify and analyze changes in

operation procedures/processes for any potential Hazards & Risks involved in
following areas to install effective controls for changes in:
 Organizational Structure.
 Roles and Responsibilities.
 Level of compliance.
 Operating conditions.
 Location.
 Documentation.
 Management.
 Staff & Resources.
 Material.
 Process flow.
 Equipment & Machinery.
 Legal & regulatory Requirements.
Company ensures to have controls installed for any charges prior to being
introduced in any of Project’s activity, workplace and all personal are aware
and understand the changes in requirement, procedures / processes and
applicable control measures to avoid the effects of change.
 AD EHSMS RF – Element – 02-Risk Management

 AD EHSMS RF – Element – 09-Compliance and Management Review

(COMPANY)
14. TRAINING & COMPETENCY
(Company) has implemented a system for EHS Training for its employees,
where EHS Training needs are identified and planned for EHS related skills &
training by HSE Manager in co-ordination with Department Heads.
Employees at all levels are trained including Senior Management so as to

create awareness among employees on significant, Occupational health,
Safety and Environmental aspects and work place hazards to know their Roles
& Responsibilities to achieve compliance with EHS Policy, EHSMS, Legal &
Regulatory Requirements, Risk Assessment & EHS Emergency Response,
keeping in view their literacy level, language and other learning requirements.
Procedures have been developed to provide training to employees by

competent trainers so that the employees performing the tasks are competent.
The EHS Inspections, Internal and External Audits, Emergency Response

Exercises and personal competencies are monitored to identify the training
needs so as to plan the required trainings.
Following types of EHS trainings are planned and conducted:
 EHS In-house Trainings
 Specialized EHS Trainings
 Refresher EHS Trainings
 EHS Induction Training
 Tool Box Talk Sessions
All Training Programs shall be reviewed periodically to keep them effective and
relevant to EHS Training Requirements.
Training Records are maintained by HSE Manager.
EHS Training Plan Matrix is attached herewith.

(COMPANY)
 AD EHSMS RF – Element – 05-Training and Competency

 AD EHSMS RF – Technical Guidelines
 ISO 14001:2004 – Clause 4.4.2
 OHSAS 18001:2007 – Clause 4.4.2
15. HAZARD, NEAR MISS, INCIDENT REPORTING & INVESTIGATION
(Company) has established a system where accidents / incidents, injuries and

near misses are investigated by competent person to:
 Ensure compliance with Abu Dhabi EHS – Incident Reporting

Investigation Procedure.
 Identify the Root Causes of Incidents.
 Find Extent of damage to Person, Property, Equipment, and
Environment.
 Safety lapses / violation of local laws / regulatory orders.
 Circumstances & Parties involved.
 Identify Corrective and Preventive actions
All Incident reporting’s and investigations shall be done timely by
HR/Administration Manager / HSE Manager, to Relevant Regulatory Bodies.
All reportable Occupational Health, illness, injury, diseases, environmental

incidents shall be reported to Building & Construction Sector SRA within 24
hours from incident. An Incident Investigation Report to be submitted to SRA
within 30 days. The company also submits the annual 03rd party external EHS
Audit Report, to SRA. The quarterly external EHS Audit Report shall be
submitted to SRA.
The outcome of all incidents / accidents / near miss investigations for the root
causes shall be used for corrective and preventive actions to ensure the
prevention and reduction of frequency of incidents.
The Root Causes and investigation results along with lessons learnt must be
shared with employees and relevant stack holders.
Records of Incident Investigation are maintained by HSE Manager.
 AD EHSMS RF – Element 7 – Monitoring Investigation & Reporting

 AD EHSMS RF – Technical Guidelines – EHS Investigation
 AD EHSMS RF – Form “G” Entity OHS Incident Notification Form
 AD EHSMS RF – Form G1 & G2 Entity OHS Incident Investigation
Form
 AD EHSMS RF – Form “E”-Entity EHSMS Quarterly Performance
Form
 AD EHSMS RF – Form “F”-Entity Annual External EHSMS Audit
Report Form
(COMPANY)
 AD EHS RI – Mechanism – 06-EHS Performance and Incident

Reporting
 AD EHS RI – Mechanism – 11-EHS Incident Investigations
 OHSAS 18001:2007 – Clause 4.5.3, 4.5.3.
16. COMMUNICATION & CONSULTATION
The company has established, implemented and maintains proper internal and
external communication and consultation process within organization and with
all external interested parties, covering all activities of (Company) related to
EHS Management System.
HSE Manager is responsible for consultations and communication of

company’s EHS System to company employees, contractors and Stack
Holders for their involvement and participation through internal memos,
external letters, Safety & EHS Committee Meetings, faxes, emails, notices and
reports for following information:
 Hazards & Risks

 Environmental Aspects
 Emergency Response plan
 Legal & Regulatory Requirements
 EHS Objectives & Targets
 Incidents, Near Misses and Investigations
 Company’s EHS Policy
 EHS Performance
 Any significant EHS information
Communication with Regulatory Authorities regarding Incidents Reporting /

Incident Investigations is responsibility of HR/Administration Manager/ HSE
Manager.
Department Managers are responsible to maintain the records of internal

communications, whereas HSE Manager is responsible to keep records of
external Communications.
Employees are involved to get their suggestions to solve EHS problems

through their Practical experience hence giving them more awareness of
hazards and providing them safe work environment.
 AD EHSMS RF – Element – 04-Communication & Consultation

 AD EHSMS RF – Technical Guidelines – Communication &
Consultation
 AD EHSMS RF – Form F-Entity Annual External EHSMS Audit Report
Form
(COMPANY)
 AD EHSMS RF – Form E-1-Sector EHSMS Quarterly Performance

Form
 AD EHSMS RF – Form G-Entity EHS Incident Report Form
 ISO 14001:2004 – Clause 4.4.3
 OHSAS 18001:2007 – Clause 4.4.3
17. EHS AUDITS
To monitor the performance of implemented EHSMS and to ensure its

compliance, with Standard procedures as per Regulatory Requirements in
(Company), periodic EHS Audits are conducted.
The Scope of Audits shall cover all activities of (Company) The Objectives of
EHS Audits are to determine conformance to applicable Standards, Legal &
Regulatory Requirements, Policies, Objectives and Targets of Company.
These are carried out by critical examination of work activity, facilities, and
equipment during a physical walkthrough of workplace.
This process enables the company to identify area of concern in company’s

EHSMS through corrective action requests / non-confirming reports and to take
corrective / preventive actions accordingly.
EHS Audits intervals are scheduled according to the importance of activity and
risk level.
EHS Internal Audits are conducted by competent and authorized persons

within the company and external audits are conducted through 03 rd party
companies which are approved by EHS Centre annual 03 rd party audits results
are communicated to Building and Construction Sector Regulatory Authority
using form ‘F’.
Audits are planned / conducted / recorded and the results are analyzed for
performance monitoring and reviews.
(Company) conducts EHS Audits for suppliers and contractors during their
prequalification phase.
(Company) has developed check lists for EHS Internal Audits to collect
required data for conformance.
Results of EHS Internal Audits are discussed in (Company) Management

Reviews and are communicated to all employees and concerned Stack Holders
for implementations of Management Decisions.
 AD EHSMS RF – Form “F”-Entity Annual External EHSMS Audit

Report Form
 AD EHSMS RF – Element # 08-Audit & Inspection
(COMPANY)
 ISO 14001:2004 – Clause 4.5.5

 OHSAS 18001:2007 – Clause 4.5.5
18. EHS PERFORMANCE MONITORING
(Company) has established EHS Performance Monitoring System which

enables it to:
 Identify the Root Cause of Problems.
 Monitor (Company) compliance to Legal & Regulatory Requirements
 Identify the weak areas which require corrective action.
 Monitor Health Surveillance, Employee Welfare Programs. & KPI’
 Monitor occupational air, water quality, every year.
EHS performance monitoring is done through:
 EHS Inspections / Audits / Non-conformity Reports
 Incident Investigation Result
 Equipment Calibration Status
 03rd party Audits
 Sector relevant KPI’s
 Monitoring of entity’s targets and objectives.
 Monitoring of conformance to elements outline by SRA/relevant EHS

Regulatory Instruments.
 Natural resources usage report/ record.
HSE Manager in coordination with Project Manager shall monitor the Project’s
EHS Performance Status and submit sector quarterly performance report to
SRA through form ‘E1’.
Top Management shall review the external audit report and submit entities
annual 03rd party audit report to SRA.
 AD EHSMS RF – Element – 07-Monitoring Investigation Reporting

 AD EHSMS RF – Guidance Documents- KPI’S
(COMPANY)
 ISO 14001:2004 – Clause 4.5.1

 OHSAS 18001:2007 – Clause 4.5.1
 AD EHSMS – Form E1
 AD EHSMS – Form F
19. DOCUMENT CONTROL & RECORD RETENTION
The (Company) has established, and implemented a EHS Document Control

System including EHS Record Keeping System that satisfies the requirements
of Abu Dhabi Building and Construction Sector Regulatory Authority and I.S.O
14001:2004, OHSAS 18001:2007.
(Company) has a procedure which explains the identification, Location, version

of EHSMS documents, availability of current documents, documents storage,
and their protection including retention and disposal of records.
Management Representative controls the distribution, review of EHSMS

documents, ensures their protection against loss and damage and easy
retrieve ability.
The procedure explains the disposal / retention of EHS records as per EHS
Regulatory Authority Instructions.
All EHSMS Documents shall be retained up to 05 years and

medical/occupational health records shall be retained for a period of
employee’s employment plus 30 years.
 AD EHSMS RF – Element 9-Complaince and Management Review

 ISO 14001:2004 – Clause 4.4.4 & 4.4.5
 OHSAS 18001:2007 – Clause 4.4.4 & 4.4.5

(COMPANY)
20. COMPLIANCE AND MANAGEMENT REVIEW
The Top Management of (Company) reviews the performance of EHS

Management System for its compliance at the end of each calendar year so as
to check its effectiveness. General Manager chairs the Management Review
Meeting with attendance of all Project Department Heads and concerned key
staff.
Management Representative in coordination with HSE Manager along with

EHS staff prepares the agenda for the meeting based on, but not limited to the
following:
 Minutes of last Review Meeting

 Results of Internal & External EHS Audits
 EHS performance against Targets and Objectives
 Training Requirements
 Changes in Legislation
 Relevant Communications and Complaints
 Achievement of company’s Objectives & Targets
 Emergency Preparedness Issues
 Adequacy of Existing Resources and new Requirements
 Analyses of accidents, occurrences, near misses their root causes and
implementation of appropriate action to prevent reoccurrence of these.
 Review of Non conformity reports, corrective and preventive actions.
 Recommendation for continuous improvement.
Minutes of Management Review Meeting are recorded, approved by General
Manager and circulated to all concerned employees / staff for action and
information to all stock holders.
Management Representative keeps the record of Management Review

meetings.
 AD EHSMS RF – Element 9- Compliance and Management Review

(COMPANY)
 AD EHSMS RF – Technical Guidelines

 ISO 14001:2004 – Clause 4.6
 OHSAS 18001:2007 – Clause 4.6
21. WASTE MANAGEMENT
(Company) Recognizes the risks associated with storage, handling and

disposal of its construction waste produced at Project and has controls in place
to prevent any fire or pollution risk.
All construction waste materials shall be segregated and collected (wood, steel,
concrete devours, glass, tiles, blocks) in a designated area at Project so as to
be transported through CWM Abu Dhabi approved waste collector companies.
Staff or assigned the duties for collection, storage and disposal of construction
waste through approved procedures.
Records of waste disposal transfers are kept with Project Storekeeper.
 Abu Dhabi Law No. 21 of 2005

 Federal Environment Law No. 29 of 1999
 Code of Practice – EHS RI - 54.0 Waste Management

(COMPANY)

(Company)
22.
TRANSPORT
AND TRAFFIC MANAGEMENT
(Company) has developed Transport and Traffic Management Plan to organize

vehicle or traffic in and out of Project to avoid any traffic related accidents at their
premises.
(Company) has assigned its staff to supervise and monitor the vehicle or traffic inside
and outside the Project/Site.
Parking area, loading / unloading area are clearly marked with route signage.
Route for vehicles inside and outside the Project should be marked, signage provided
at prominent required places and managed through mark men.
Appropriate speed limit shall be displayed on vehicular traffic root and shall be
enforced strictly.
All personal involved in Traffic Management shall be trained and competent.
Vehicular traffic shall be segregated for pedestrian movement.
Entry and exit shall be provided for emergency vehicles to move without any
hindrance.
All vehicles are check for their maintenance status and working status, as vehicles with
nose, producing smoke or oil leakage are not allowed in the Project.
Entrance and exit point in the Project shall be controlled by competent security staff
and all traffic in and out of site shall be recorded.
 AD EHS RI – Cop – 17.0-Safety Signage and Signals
 AD EHS RI – Cop – 44-Traffic Management and Logistics

 Abu Dhabi Law (4) 1983

(Company)
23. WORKPLACE EHS INSPECTIONS
To monitor the performance of implemented EHSMS and to ensure its compliance,

with Standard procedures as per Regulatory Requirements in (Company),
weekly/monthly EHS Inspections are conducted.
The Scope of EHS Inspections Audits shall cover all activities of (Company) The
Objectives of Audits are to determine conformance to applicable Standards, Legal &
Regulatory Requirements, Policies, Objectives and Targets of Company. These are
carried out by critical examination of work activity, facilities, and equipment during a
physical walkthrough of workplace.
This process enables the company to identify area of concern in company’s EHSMS at
Project / Locations through corrective action requests / non-confirming reports and to
take corrective / preventive actions accordingly.
EHS Inspections are scheduled according to the Project Requirements and are
conducted by trained / competent EHS Officer.
(Company) conducts EHS Inspections for subcontractors during Project progress.
(Company) has developed check lists for EHS Inspections to collect required data for
conformance.
Results of EHS Inspections are discussed during Project EHS meetings and
communicated all concerned stack holders.
 AD EHSMS RF – Element # 08-Audit & Inspection

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EHSMS MANUAL - (Company)

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(COMPANY)

Document E.H.S. Management System

Revised By: Reviewed and approved by

Signature: ________________ _________________

EHSMS Manual Revision: 00 Date: Page 1 of 27

EHS MANAGEMENT SYSTEM

REV. No.2.0 INTRODUCTION DESCRIPTION DATE

4.0 ABBREVIATIONS / DEFINITIONS

5.0 ROLES & RESPONSIBILITY

6.0 EHS POLICY

7.0 ORGANIZATION CHART

8.0 OBJECTIVES & TARGETS

9.0 EHS LEGAL COMPLIANCE

10.0 RISK MANAGEMENT

11.0 CONTRACTOR MANAGEMENT

12.0 EMERGENCY MANAGEMENT

14.0 TRAINING AND COMPETENCY

15.0 HAZARD NEAR MISS, INCIDENT REPORTING & INVESTIGATION

16.0 COMMUNICATION & CONSULTATION

17.0 EHS AUDITS

18.0 EHS PERFORMANCE MONITORING

19.0 DOCUMENT CONTROL & RECORD RETENTION

20.0 COMPLIANCE & MANAGEMENT REVIEW

21.0 WASTE MANAGEMENT

22.0 TRANSPORT AND TRAFFIC MANAGEMENT

23.0 WORKPLACE EHS INSPECTIONS

EHSMS Manual Revision: 00 Date: Page 2 of 27

(Company) is committed to adopt proper Health, Safety &

The Primary concern of the Management is to consider the

The purpose of this manual is to educate / train & provide

All the procedures in this manual are developed to comply with

This manual is the most important and controlled EHS document

EHSMS Manual Revision: 00 Date: Page 3 of 27

 General contracting of Civil & Steel Construction in residential,

EHSMS Manual Revision: 00 Date: Page 4 of 27

4. DEFINITIONS & ABBREVIATIONS

 EHSMS : ENVIRONMENT HEALTH & SAFETY

 AD EHSMS RF : ABU DHABI EHSMS REGULATORY

 EHS : ENVIRONMENT, HEALTH & SAFETY

 EHS RI : EHS REGULATORY INSTRUMENT

 OH & S : OCCUPATIONAL HEALTH & SAFETY

 MSDS : MATERIAL SAFETY DATA SHEETS

 PPE : PERSONAL PROTECTIVE EQUIPMENT

 COSHH : CONTROL OF SUBSTANCES

 TLS : TOTAL LOSS CONTROL

 LTISR : LOST TIME INJURY SEVERITY RATE

 LTIFR : LOST TIME INJURY FREQUENCY RATE

 TRCF : TOTAL REPORTABLE CASE

 KPI : KEY POINT INDICATOR

 CWM : CENTRE FOR WASTE MANAGEMENT

EHSMS Manual Revision: 00 Date: Page 5 of 27

unintended use or delivery, or lead to injury or illness, property damages.

EHSMS Manual Revision: 00 Date: Page 7 of 27

5. ROLES & RESPONSIBILITY

The Top Management of (Company) has overall responsibility to assign

(Company) has established, defined & documented EHS Roles &

The Management of (Company) ensures the responsibilities and their

REFERENCE PROCEDURE: Roles & Responsibility

 AD EHSMS RF-Guidance Document

Signature: _