Ateneo de Manila College Student Handbook 2023 Volume 1
Ateneo de Manila College Student Handbook 2023 Volume 1
VOLUME 1
Academic
Regulations,
Support
Services,
Policies, and
Guidelines
2023 Edition
TABLE OF CONTENTS
My dear Ateneans,
Ultimately, this is the deeper purpose of the university’s rules and code of discipline.
By internalizing them and appreciating the values that they affirm, may they serve as
your steadfast guides not only during your Ateneo journey but throughout your life’s
journey as well.
Roberto C. Yap SJ
President
Ateneo de Manila University
Dear Ateneans,
Greetings of peace!
This Handbook summarizes the robust support system that we have in place for you.
Read it carefully when you refer to it as you need it. Its contents are arranged in such
a way that you can navigate the material with ease. It includes new sections that
highlight online learning resources and essential student services that are adapted to
the online setting.
We wish you a memorable and fruitful journey here in Ateneo de Manila. Strive to
become Lux in Domino, Light in the Lord. More than ever before, the world needs
that Light. Let it shine on and through you.
The second order of things is for us to move ahead. Knowing that we continue to
return to to a face-to-face mode of learning, we will strive to build on our positive
experience from the last few years and improve on what didn’t go well.
Starting this school year 2023-2024, the Professional Schools and the Loyola Schools
have integrated into one Higher Education cluster headed by the Vice President for
Higher Education. In this Higher Education structure, the pillars of strength are the
nine schools, each given the academic mandate of excellence in three areas: teaching
and learning, research, and internationalization.
We are only at the starting phase of this integration goal. We are still trying to
understand the context of each school and each school’s needs. This is why many of
the items in this handbook still use the term Loyola Schools, and refer to offices in the
former Loyola Schools. This manifests our constant change and growth, as we
continue to be adaptive in our teaching and learning, imbued with greater hope,
following the example of Saint Ignatius of Loyola. His cannonball experience was
painful but that pain woke him up to the reality of a greater meaning in life. With a
discerning heart, he left the luxurious and prestigious life of an earthly king’s soldier
for the humble and simple life of servanthood to Christ—in faith, hope, and love.
With this edition of the Handbook, we remind ourselves, through Ignatius’ values,
that our way of proceeding is also part of a continuing communal discernment of
determining what works and of deepening the principles of Jesuit education. The
Handbook retains information on our philosophy of education and our framework
for online learning and teaching and what the latter entails in terms of teacher
training and course designing. It also provides practical information related to
reformulated academic protocols and policies, changes in the Student Code of
Conduct, the Code of academic integrity, student support systems, as well as a guide
on Quickfire procedures on how to access services and information.
I’m with you in prayer as we try our best to keep ourselves well and to stay safe.
NOTE: The following general and academic regulations have been written in the context of traditional
face-to-face classes. When the situation requires a shift to an online or blended mode of delivery, the Loyola
Schools will issue the necessary memos to adapt accordingly.
GENERAL REGULATIONS
1. The regulations of the Loyola Schools as set forth in this Handbook are calculated to
secure the good order necessary for the effective pursuit of knowledge, to help the
students attain the level of quality work required of them, and to ensure proper
deportment of the entire body.
2. The student’s registration in the Loyola Schools is considered an expression of
willingness to abide by all the rules and regulations prevailing in the Loyola Schools.
Every student, therefore, is committed to the observance of these rules.
3. Students of the Loyola Schools are in college primarily to achieve academic excellence
and develop their total selves to be persons for, and with, others. The standard set before
each student presupposes maturity, responsibility, and judicious use of all the
opportunities made available by the Loyola Schools.
4. A student whose parents do not reside in Metro Manila should have a guardian in Metro
Manila who is duly authorized by the parents to represent them and with whom the
University is to coordinate for matters relating to the student.
5. Students are encouraged to use the library facilities, engage their teachers in academic
consultation, and whenever necessary, consult with guidance counselors and campus
ministers.
6. Students are encouraged to develop a deep Christian piety by regular participation in the
religious exercises and services of the Loyola Schools. Regular retreats are scheduled for
student groups; at least two Masses are offered in the Loyola Schools Chapel daily and
the Sacrament of Reconciliation (Confession) is available every day at designated hours.
7. Special University and School functions, being part of a student’s life, should be attended
by all students.
8. The Loyola Schools has always considered participation in the student council, student
organizations, and athletics essential to community life and the balanced formation and
ACADEMIC REGULATIONS
1. Classification of Undergraduate Students: A student may fall into any of the following
categories:
1.1. Degree students—refers to students enrolled in a degree program
1.2. Non-degree students—refers to students who, with the approval of the
Department Chair/Program Director, may receive credit for courses, even though
they are not working toward any degree
2.1. Students should complete the registration process (which involves enlistment in
advised courses, payment of assessed fees, and validation of the School ID) to
be considered officially enrolled.
2.2. Students must be officially enrolled in a course to participate in class activities,
submit papers, take exams, and receive grades at the end of the semester or
term.
3. Individual Program of Study (IPS)
Definitions Ateneo Integrated Student Information System (AISIS)—refers to the portal for
Ateneo de Manila students, faculty and staff. Through the AISIS Online, officially
enrolled students may view pertinent school information including their Individual
Program of Study (IPS), grades, class schedules, etc. Enrollment is also done using
AISIS Online.
3.1. Students should regularly review their Individual Program of Study (IPS) on the
Ateneo Integrated Student Information System (AISIS) to ensure that they are on
track and are enrolling in courses they need in order to graduate on time.
3.2. If a student has already passed a course but it is not yet listed as “passed” or
“exempted” on AISIS, he/she must immediately report the discrepancy to the
Office of the Registrar.
3.3. Students are responsible for ascertaining their general academic performance
and making sure that they have taken and passed all courses required for the
completion of their degrees.
Definitions Audit—refers to the enrollment in a course that does not earn credit towards the
completion of a degree. The units assigned to the course are meant for tuition
assessment purposes only. While enrolled for audit, a student has access to
lectures and course materials but does not need to complete course requirements.
At the end of the term, the student does not receive a letter grade for the course.
4.1. All courses that form part of a student’s program of study are graded on a
CREDIT basis, i.e., a letter mark with a corresponding quality point value.
4.2. A student may register for a subject on an AUDIT basis for those courses outside
a student’s program of study subject to the approval of the student’s home
department chair/program director.
4.3. No credit is given for courses taken on an Audit basis. No student may change
the grading option of a course after the deadline set by the Office of the Registrar.
The change of status from credit to audit, and vice versa, shall only be valid once
the completed load revision form is signed by the offices concerned and
submitted to the Office of the Registrar.
5. Overload
5.1. Students are expected to enroll for the maximum load as prescribed in their
official curriculum. However, in certain cases, enrollment beyond one’s maximum
load is allowed. The following are automatically granted permission to carry an
overload:
5.1.1. Dean’s Listers are automatically granted permission to carry an overload
of up to 3 units in the immediately succeeding semester.
5.1.2. Seniors and Fifth Year students may overload up to six (6) units beyond
their maximum load provided that the total load for the semester
(counting both the regular load and the overload) does not exceed 24
units.
5.2. Exceptions to the above rules are subject to the approval of the Associate Dean
for Academic Affairs (ADAA).
6. Load Revision
6.1. The official list of courses in which a student is enrolled is reflected in AISIS.
Students who wish to request for any changes in this official list: add or switch
courses, change sections, and change status from audit to credit or vice versa,
must complete the procedure for the Load Revision by the deadline set by the
Office of the Registrar.
6.2. Load Revision may only be initiated by students who are officially enrolled.
Definitions Academic Load—refers to the total number of units that a student should register
for in a particular academic term, not counting co-curriculum (InTACT, PE, NSTP),
basic, and bridging courses. The academic load is determined by the official
curriculum of the student’s degree program.
7.1. Students who wish to withdraw from a course with permission must accomplish
the Load Revision form and have it duly approved and filed with the Office of the
Registrar by the given deadline.
7.2. Withdrawal with permission may be availed of only by students who have not
exceeded the number of absences permitted by the Loyola Schools.
7.3. While the request is pending, the student must continue to attend the class(es).
7.4. First Year students are required to enroll in all courses indicated in their IPS. They
shall not be allowed to withdraw from these courses, although exceptions to this
rule may be made by the ADAA.
7.5. Sophomores, Juniors, and Seniors shall not be allowed to withdraw from courses
such that their academic load falls below 12 academic units.
7.6. Once approval is granted, the Registrar enters the final grade of WP in the
student’s records. No quality points are assigned to a WP grade and the WP
grade is not included in the computation of the QPI.
8. Leave of Absence
8.1. Students who will not enroll at the Loyola Schools for non-academic or
non-disciplinary reasons should apply for a Leave of Absence (LOA).
8.2. The LOA may not be granted to students who are on academic probation or have
disciplinary cases. Exceptions to this rule may be granted by the ADAA for
academic matters and by the Director of the Office of Student Discipline for
disciplinary matters.
8.3. Students may not study or enroll in another school while on LOA.
8.4. The period of leave may not exceed one academic year and may be availed of
only once throughout the student’s entire stay in the Loyola Schools. Exceptions
to this rule may be made by the ADAA.
9.1. Students may take a minor or specialization in consultation with the concerned
department chair(s)/ program director(s).
9.2. A program leading to a Minor requires between 12 and 18 units in the field of
minor study, provided no more than 6 units are within the student’s regular
program of study (i.e., the core and major curricula). Free electives may be used
to count towards the Minor. For programs without free electives, two
Interdisciplinary Electives can count towards the Minor in addition to the 6 units
mentioned above.
9.3. A Specialization requires at least 12 units in the focused area of study within the
major field. The Loyola Schools core and required major courses as specified in
the curriculum of a major program shall not be counted. Major electives
(including the Interdisciplinary Elective-Major) and Free Electives may be used to
qualify for the Specialization.
9.4. At least twelve (12) units leading to the Minor/Specialization must be completed
in residence at the Loyola Schools. These twelve units are inclusive of the six (6)
units that may be taken from the student’s regular program of study as specified
above.
9.5. Double counting of courses between two Minors/Specializations is not allowed
(i.e., a required/elective course for one Minor/Specialization may not be counted
towards the completion of another Minor/ Specialization). If the same course is
required by a student’s second Minor Program, the student must take an
additional course to replace that required course.
9.6. Minors and Specializations will be indicated on the transcript of records.
9.7. All courses required for the Minor/Specialization must be completed by the time
students complete their Major Program.
9.8. Students may not enroll for an additional academic term to complete their Minor/
Specialization after they have already graduated from the Loyola Schools.
10. Change of Degree (Shifting)
10.1. Students may shift to another degree program only after completion of their first
year of studies at the Loyola Schools.
Definition Double Degree—an academic program that combines two curricula leading to the
conferment of two undergraduate degrees. The Loyola Schools recognizes two
types of double degrees: (1) Prescribed, or (2) Requested. A Double Degree is
also referred to as a Double Major.
11.1. Currently enrolled students, except those already enrolled in LS prescribed double
degree programs, may apply for a double degree consolidating the curriculum of
the first degree with that of another. Students must successfully fulfill all the
requirements of both degree programs.
11.2. Courses taken in the student’s first undergraduate degree may be credited
towards the second degree provided that the student completes at least 21
additional units for the second degree.
11.3. Applying for a third undergraduate degree is not allowed.
12. Second Degree
12.1. Loyola Schools graduates may apply for a second undergraduate degree within
five (5) years from their graduation from the first undergraduate degree.
12.2. Courses taken in the student’s first undergraduate degree may be credited
towards the second degree provided that the student completes at least 21
additional units for the second degree.
12.3. Applying for a third undergraduate degree is not allowed.
13. Residency
13.1. Students are expected to complete their undergraduate degree program within
the period prescribed in their official curriculum.
13.2. Maximum Residency: Students who need additional time to complete their
degree due to special circumstances, such as illness, shifting programs, course
deficiencies, etc., must complete all their coursework in a period not to exceed
eight (8) school years inclusive of leaves of absence and disciplinary
suspensions, if any. The maximum residency of eight (8) school years also
applies to students pursuing minors, specializations, double degrees, and second
undergraduate degrees.
13.3. Minimum Residency: Students must fulfill a minimum residency requirement of
two (2) years (i.e., four semesters of full-time status) in order to graduate with an
1. Transfer of Credit
Definitions Transfer of Credit—refers to the crediting of courses taken from another institution
1.1. Credit for courses taken in another institution may be allowed if there is an
equivalent course in the Loyola Schools. However, interdisciplinary electives and
free electives need not have an Ateneo de Manila University equivalent course.
1.2. As a general rule, Ateneo core courses should be taken in the Ateneo de Manila.
There may be exceptions, however, if courses taken outside the Ateneo are
shown to achieve the learning and formation outcomes of the equivalent Ateneo
core courses. Such validation will be evaluated by the relevant
program/department/school and approved by the ADCC.
1.3. Standard unit equivalencies are to be observed in the validation of courses taken
from foreign universities.
1.4. Thesis and capstone courses must be taken and completed in residence.
1.5. Grades for credits transferred from other institutions are not included in the
computation of a student’s Quality Point Index (QPI).
1.6. The grade for the course to be entered in the student’s transcript of records is the
grade given by the other institution.
2. Validation of Courses by Incoming Transfer Students
2.1. The total number of units that may be credited from one’s previous school shall
not exceed thirty percent (30%) of the total number of academic units required in
the program at the Loyola Schools.
2.2. To transfer credit for a particular course, the grade earned in one’s previous
school must be at least a C or one full grade higher than the passing grade (using
the previous school’s grading system). Any additional requirements for validation
(e.g., validation exam) are determined by the validating departments.
2.3. Credits earned for PE and NSTP may also be validated following the same
procedures for validation of academic courses. However, transfer students are
advised to ascertain whether their degree program has specific requirements
with regard to the particular PE or NSTP courses.
2.4. Courses to be validated must have been taken within four years prior to the
student’s transfer to the Loyola Schools.
2.5. For validation of major courses and major electives, introductory/ lower-level
courses should be validated before upper-level courses.
2.6. If transferees later shift to another degree program, courses validated for their
original program which are no longer required in their new degree program may
be credited as free electives.
3.1. A student may enroll for a course(s) in another college/university subject to the
following conditions:
3.1.1. The course to be taken in another school is not a core curriculum course.
3.1.2. The course is not offered in the Loyola Schools during the particular
semester.
3.1.3. The total number of units of the courses registered in the Loyola Schools
and cross-enrolled course(s) must not exceed the prescribed maximum
load of the student’s degree program for that particular semester.
3.1.4. Approval of the Home Department Chair/Program Director and approval
of the Department Chair/Program Director who will validate the course to
be cross-enrolled are required.
3.1.5. Unless the cross-enrolled course is to be validated as a free elective, it
must have an equivalent in Ateneo and can be validated for a specific
Ateneo Course Catalogue Number.
3.2. Endorsement to cross-enroll in another institution does not automatically mean
approval of validation of the course for its Ateneo equivalent. The validating
department may impose certain requirements (e.g., require a minimum final
grade or a validation exam, etc.) before the course is validated as a Loyola
Schools course. It would help a student if these conditions for validation are
determined before proceeding with cross-enrollment.
4. Credit Earned from Student Mobility Programs
4.1. Students who participate in international student mobility programs like the JTA
and STA Programs are allowed to enroll in courses in a partner university abroad
for one semester (Summer, Fall, or Spring).
4.2. Courses taken may be credited to their respective programs, subject to the
conditions of the offering department/program.
5. Validation of Courses due to Shifting: Students who shift to another degree program may
have courses taken in their previous major validated towards their new major subject to
the conditions of the offering program and their department chair/program director.
1.1. The unit of instruction used for computing the amount of work required for
graduation is the semester hour which is equivalent to an hour’s recitation or
lecture per week for one semester.
1.2. Regular attendance in all classes is one of the most important obligations of
students. They are expected to attend all scheduled classes, exams, and
activities required by the instructor.
1.3. Students are held responsible for all matters taken and assignments given in
their absence.
2. Student Absences
2.1 A limited number of absences is permitted. The total number of absences in a
class must not exceed twenty percent (20%) of the total number of meetings per
academic term.
2.2 For courses assigned letter grades, students will receive an automatic grade of
W (Withdrawal without Permission) if their absences exceed this norm.
2.2.1. The grade of W is equivalent to 0 quality points and is included in the QPI
computation.
2.2.2. A student must retake courses where the grade of W was received.
2.3 For courses graded on a Satisfactory (S)/Unsatisfactory (U) basis, absences in
excess of this norm result in an automatic grade of U.
2.4 The following tables indicate the maximum number of absences allowed
according to the credit units of the course, the prescribed number of meetings
per week, and the number of hours per meeting.
2.4.1. First and Second Semesters
LECTURE COURSE
1 1 3
2 1 3
2 2 6
3 1 3
3 2 6
4 2 6
4 4 12
5 15 hours
6 18 hours
LABORATORY COURSE
1 1 3
2 1 3
2 2 6
CO-CURRICULUM COURSE
Maximum No.
of Absences Allowed
PE 4 Meetings
NSTP 10 hours
INTAC 3 Meetings
2.4.2. Intersession (based on five full weeks of classes): The maximum number
of absences (class meetings) allowed is equal to the number of meetings
in one week.
3. Tardies
3.1. Class attendance should not only be regular; it should be punctual.
3.2. Recording lateness as an absence shall be left to the instructor’s discretion.
4. Excused and Unexcused Absence
Definition Make-Up Class—a class session held outside the regular class schedule to make
up for a class suspension or the teacher’s absence
1. Basis of Grades
1.1. The student’s grade in any course is computed at the end of each academic term.
1.2. A grade is based not only on formal examinations, but on every kind of academic
evidence: recitation, term papers, book reports, written and oral tests, class
participation, field work, etc. Attendance does not form part of the student’s
grade for the course.
2. Grade Equivalences
2.1 The academic performance of students is expressed by the marks they receive in
the courses enrolled. These marks, their respective meanings, and corresponding
quality point values, are as follows:
3.1. Cheating in any major course requirement will merit an academic penalty of F
(Failure) in the course and will be regarded as a major disciplinary offense.
3.2. Cheating in any other course requirement will merit a minimum academic penalty
of F in that academic requirement and will be subjected to the usual review
befitting a disciplinary case.
4. No Final Examination (NE) grade
4.1. The temporary grade of NE shall be given for every course in which a student is
absent from the final examination due to (a) grave reasons such as, but not
limited to, physical illness, medical and psychological conditions, and family or
personal emergencies; or (b) the student is representing the University or the
country in an official capacity, provided that the student presents relevant
supporting documents.
4.2. If the absence has been caused by some grave reason, the student should apply
to the Office of the ADAA for approval for a deferred examination. When, in the
judgment of ADAA, the reason for the absence has been sufficiently justified, the
student shall be granted the privilege of a deferred examination. In case the
absence is not approved by the ADAA, the grade for the examination shall be
changed automatically to F and the final grade shall be computed accordingly.
4.3. An NE grade must be completed within two weeks after the release of final
grades. Any request for extension of the NE shall be subject to the approval of
the ADAA.
5. Incomplete (INC) grade
5.1. In extraordinary circumstances meriting consideration by the instructor, the
temporary grade of INC (Incomplete) may be given to a student when a major
course requirement (except the final examination) has not been submitted.
5.2. An INC grade must be completed within two weeks after the release of final
grades. Any request for extension of the INC shall be subject to the approval of
the ADAA.
6. Appeals for Change of Grade
6.1. Students may submit an appeal for a change of grade if they have a valid reason
to believe that there was a miscalculation or typographical/encoding error by the
instructor.
6.2. Appeals of change of grade must be made within the semester following the
release of final grades.
Definition Quality Point Index (QPI)—refers to the weighted average, which is the measure
of the quality of a student’s general academic performance for a regular
academic term.
7.1. The QPI or weighted average is the measure of the quality of a student’s general
academic performance for a regular academic term. The QPI determines a
student's promotion to the next year level. The QPI is also one component for
determining graduation or separation from the Loyola Schools. It is also used to
determine semestral and graduation honors.
7.2. The QPI is computed by:
● Multiplying the quality point value of the letter grades in each course by the
number of credit units in the course, and
● Adding these products and dividing the result by the total number of units
taken during the academic term
7.3. Grades in bridging and basic subjects (English 9 and 10, Filipino 10, and Math
1.1, 1.2, and 2, and CHEM 2.20), INTACT, PE and NSTP are not included in the
computation of the QPI.
8. Eligibility for Promotion to the next year level
Definitions Regular Student—refers to a student who enrolls continuously such that one’s
progression from one year level to the next is aligned with the regular school
year.
School Year—refers to the academic year composed of the First and Second
Semesters and the previous Intersession
Yearly QPI—refers to the QPI computed on the basis of all grades earned during a
school year. The yearly QPI determines promotion, graduation, and separation
from the Loyola Schools.
Definitions Regular Senior/5th Year Student—refers to a student who completes all degree
requirements within the prescribed period of time (4 years for a four-year degree
program; 5 years for a five-year degree program)
Semestral QPI—refers to the QPI computed on the basis of grades earned during
a semester
12.1. Honors are awarded at the end of each semester on the basis of the semestral
QPI. To be eligible for semestral honors, a student must be enrolled for a
minimum of 15 credit units.
12.2. First Honors are awarded to students with a semestral QPI of 3.70 and above.
12.3. Second Honors are awarded to students with a semestral QPI of 3.35 or above
but lower than 3.70.
12.4. Students who qualify for semestral honors are included in the Dean’s List.
12.5. There is no Dean’s List during the Intersession.
13. Graduation Honors
Definitions Cumulative QPI—refers to the QPI computed on the basis of all grades earned
during a student’s entire residence in the Loyola Schools
13.1. To be eligible for graduation honors, students must have completed a minimum
of 80 percent of the total number of units required for graduation in their program
in the Loyola Schools and only resident credits shall be included in the
computation.
13.2. Latin honors and Honorable Mention are awarded on the basis of the following
cumulative QPI at the time of graduation:
Summa Cum Laude = 3.87–4.00
Magna Cum Laude = 3.70–3.86
Cum Laude = 3.50–3.69
Honorable Mention = 3.35–3.49
1. Transfer credentials
Definition Transfer Credentials—a document issued by the Loyola Schools certifying that a
student is eligible to transfer to another higher education institution
1.1. A student who withdraws from the Loyola Schools is entitled to Transfer
Credentials under the following circumstances:
1.1.1. The student is free from all financial and/or property accountabilities.
1.1.2. The student’s admission credentials are complete and in order.
1.1.3. The student is not serving a penalty of suspension or expulsion.
1.1.4. The student has secured clearance from the concerned offices within the
Loyola Schools.
1.2. Withdrawal shall be effective as of the date the completed Clearance and Load
Revision forms are filed with the Office of the Registrar.
2. Official documents:
No student may receive official school documents unless all obligations to the Loyola
Schools are settled. Some examples of official school documents are: transcript of
records, all academic certifications, and the Diploma.
3. Readmission
3.1. A student who withdrew from the Loyola Schools for non-academic and
non-disciplinary reasons may apply for readmission. The application is subject to
the review and approval of the ADAA.
3.2. A student who withdrew from the Loyola Schools due to academic deficiency
may apply for readmission subject to the following conditions:
3.2.1. The student must have enrolled for at least two semesters (or the
equivalent) in another higher education institution.
3.2.2. The student must have maintained a minimum load of fifteen (15)
academic units for each semester of enrollment.
3.2.3. The student must have attained minimum grades as specified by the
Standards Committee.
As an institution that integrates compassion into practice and promotes the recognition of and
respect for the fundamental human dignity of each individual, the Ateneo de Manila Loyola
Schools—in accordance with one of its foundation principles in the active pursuit of truth and
justice—upholds the rights of all its students.
Students have the right to engage proactively in their education and formation toward social
responsibility and moral duty, through participation in the shaping of school policies, programs
and procedures, as well as through creative and responsible involvement in social transformation.
Their fundamental constitutional rights are upheld that they too may honor the rights of others,
grow into individuals with a sensitive social conscience, and develop into catalysts of social
change and liberation.
Faithful to the nature of Ateneo de Manila as Filipino, Catholic, and Ignatian, and guided by the
principles of conscience, competence, compassion, and commitment, the Ateneo de Manila
Loyola Schools enacts the Magna Carta of Undergraduate Students’ Rights.
Section 1. The provisions of the Magna Carta of Undergraduate Students’ Rights shall be
interpreted in the light of the University’s Vision-Mission Statement. Its meaning shall also be
interpreted in a spirit of dialogue between and among the various sectors of the school, acting as
one community sharing the same vision and mission.
Section 2. The provisions of the Magna Carta of Undergraduate Students’ Rights shall be taken in
the context of students’ responsibilities found in various University documents. Students shall
exercise their rights responsibly and with due regard for the rights of others.
Section 1. Academic Freedom. Students’ academic freedom shall consist of but not be limited to
the following rights:
a. To choose their program of study from among existing curricula, given the specific
conditions and requirements for acceptance in a certain field
b. To conduct research and to freely discuss and publish their findings and
recommendations as long as they present them as their own
c. To express their opinion inside and outside the classroom in a manner acceptable to the
academic community
d. To resort to procedures, as provided for in the Students’ Handbook and the Faculty and
Administrative Manuals, for the redress of their grievances concerning teachers, grades,
class policies, and other academic-related matters
e. To be consulted regarding the revision of existing programs and the establishment of
new programs.
Section 1. Access to Official and Public Documents. Students shall have access to all official
public information on matters directly affecting their individual and/or collective welfare.
Section 2. Access to School Records and Other Vital Documents.
a. Students shall have access to their own school records, subject to the provisions under
Chapter IV “Rights of the Data Subject” of the DPA, and provided that they have settled all
requirements and obligations to the school. Such records shall otherwise be kept
confidential by the school administration.
b. Students shall have the right to be issued official certificates, diplomas, transcripts of
records, grades, transfer credentials, and other similar documents within thirty (30) days
from the filing of request and accomplishment of all pertinent requirements. Documents
concerning the students’ admission into the Loyola Schools are excluded.
Section 3. Access to Information on Tuition and Fees.
a. Students shall have the right to be informed of tuition fees, special fees, and their
breakdown, as well as deadlines for payments.
b. Students shall have the right to be properly informed of the periods during which refunds
can be claimed for laboratory breakage fees and other such fees. School authorities shall
mount a reasonable number of prominent notices in the most frequented locations within
the school campus informing them of such periods. The information campaign shall start
at least one (1) week before the refunds are given.
Section 4. Access to information regarding services that are available to them.
Section 1. Right to Information Regarding the Processing of One’s Personal Data. Except in
certain instances recognized by law, students have a right to be informed whether their personal
data shall be, are being, or have been processed by the University. They must be notified of the
following details before their personal data are entered into the processing system of the
University, or at the next practical opportunity:
a. description of their personal data
b. purposes for which such data are being or will be processed
c. basis of processing such data
d. scope and method of the processing
e. recipients of the personal data or classes thereof
f. methods for automated access, when allowed, and the extent of such access
g. storage period of the data
h. existence of their rights under the Data Privacy Act of 2012.
Section 2. Right to Access. Students have the right to demand reasonable access to the following
details regarding the processing of their personal data:
a. their personal data that were obtained from other sources
b. other sources of their personal data
c. names and contact details of the recipients of their personal data
d. manner by which their personal data were processed
e. reasons for the disclosure of their personal data to recipients, if applicable
f. information on the automated decision-making process being used, if any
g. date when their personal data were last accessed and modified, if applicable
h. name, designation, and contact details of the University.
Section 3. Right to Rectification. Students have the right to dispute and seek the rectification of
inaccuracies or errors in their personal data. Recipients or third parties who had received their
erroneous personal data shall be informed of the inaccuracies and/or changes upon request of
the concerned students.
Section 1. Right Against Prior Restraint. Students shall have the right to express their views and
opinions freely in a manner acceptable to the academic community. Furthermore, opposition to
school policies which are detrimental to the students’ interests shall not be a ground for denying
or withdrawing scholarship grants and privileges of deserving students, provided that such
opposition is expressed in a manner consistent with the policies and rules of the University.
Section 2. Right to Privacy of Communication. The privacy of communication and
correspondence of students is inviolable. However, any form of private communication and
correspondence that violates class policies is not allowed.
Section 3. Rights of Student Publications.
a. Students shall have the right to publish student newspapers and other similar
publications, as guided by Republic Act 7079 (otherwise known as the “Campus
Journalism Act”.) These rights shall be exercised without fear of persecution from
authorities, and without threat of being in any way penalized or punished by authorities
for any view responsibly expressed. The student publication shall not be subjected to any
kind of coercion, bribe, or duress.
b. The selection of the student editor-in-chief and his/her staff shall be made by annual
competitive examinations administered by representatives of the respective publications
Section 1. Observer Status in the Board of Trustees. The students of the Loyola Schools, through
their elected representative, shall have the right to observe the meetings of the Board of Trustees
in the discussion of formal policies directly concerning students. The President of the Student
Council or any designated representative chosen from and by the Student Council may act as the
observer.
Section 2. Representation in the School Council and Committees. Students shall have
deliberating rights, and where applicable voting rights, in the following committees of the Loyola
Schools.
a. School Council (2 representatives)
b. School Forum (2 representatives)
c. Administrative Council (2 representatives)
d. Standards Committee (2 representatives)
e. Curriculum Committee (1 representative)
Section 1. Rights Against Unreasonable Searches and Seizures. Every student of the Loyola
Schools shall be free from any form of unreasonable search and seizure as defined by law.
Section 2. Rights to Security of Person and Honor. All students shall have the right to be treated
with courtesy and respect. They shall have the right to be free from verbal, physical, and sexual
harassment, and from libelous and slanderous statements. In cases involving sexual harassment,
the complainant shall have the right to file a complaint in accordance with the University
Anti-Sexual Harassment Policy.
Section 3. Rights Against the Militarization of the School Campus. The pursuit of Academic
excellence and exercise of academic freedom can be attained only in an atmosphere free from
fear and unreasonable restraint. Pursuant thereto, no military detachment shall be installed or
maintained in the school campus, except in the case of national or local emergencies, such as
war, natural calamities, or if the prevailing situation so requires.
Section 1. Right to a Safe Community. Students shall have the right to a community that fosters
recognition, respect, and acceptance of the inherent dignity of every person.
1
Students with Declared Special Needs shall refer to students who have disclosed to the proper channels in the Loyola
Schools that they have “restriction[s] of different abilities, as a result of a mental, physical or sensory impairment, to
perform an activity in the manner or within the range considered normal for a human being” as defined in Republic
Act 7277 or the Magna Carta for Disabled Persons.
Section 1. Right to Human Dignity. Students shall have the right to an enabling environment and
to be treated with courtesy and respect regardless of their sex, gender, sexuality, ethnicity and
religion. They shall be free from any form of discrimination, violence, and any action that will
threaten their dignity and integrity.
Section 2. Right Against Enactment of Ex Post Facto Policy. No policy shall be enforced ex post
facto.
Section 3. Right to File a Complaint. Students shall have the right to file a complaint should any of
the provisions be violated, in accordance with existing structures, rules, and procedures.
Section 4. Right to File an Appeal. Students shall have the right to file an appeal on any policy and
decision of the school, in accordance with existing structures, rules, and procedures.
Section 1. Rules and Regulations. The Student Council, the School Administration, faculty and
staff shall uphold, promulgate, and publish the necessary rules and regulations to implement the
provisions of this act.
Section 2. Separability Clause. If any provision of this act is declared invalid, the remainder
thereof is not affected.
Section 3. Repealing Clause. Rules and regulations inconsistent with the provisions of this act are
hereby repealed or modified accordingly.
Section 4. Effectivity. The provisions of this Magna Carta shall take effect in the regular semester
after its approval.
LS One is the Virtual One-Stop Student Services Hub of the Loyola Schools. And while it was built
and set up quickly at the start of the pandemic within the second quarter of 2020, this was
already part of the Student and Administrative Services Cluster’s long term plans.
LS One is a portal where students are able to access student services in one place. The main
portions of LS One are as follows:
Home Page
Contains access to the various student services arranged by service rather than office as it is
more intuitive. There are also announcements, services, and memos on spotlight which highlight
this information which is relevant, urgent, and important at a given point during the school year.
There are quick links to Student Services with buttons indicating links to Academic Services,
Library Services, Health and Wellness, etc. There is also a directory of all the offices which can
assist the students in contacting the persons they wish to get in touch with for their concerns.
OSSo
This is the Real-time Virtual Help Desk on LS-One which provides a way for students to talk to
trained personnel who can help provide right information or direct students to the right person(s)
and office(s) for help. It offers a live, real-time service that is available from Monday to Friday, 8
am to 10 pm and on Saturday, from 8 am to 5 pm, giving students a virtual experience of cura
personalis.
The LS One Helpdesk may be reached by email or GChat through [email protected].
COVID Response
In order to address the various concerns of the community in relation to the ongoing pandemic,
this portion of LS One has these sections
The Cura Project which provides help seeking entry points for concerns related to
medical and mental health, academic support, and HR matters.
Self Reporting Guide which outlines the standard operational measures for reporting
COVID19 infections for students who may become ill as a result.
There is also a link that directs students to the COVID19 portal of the university as well as a link
to the hospitals with bed capacity as provided by our health insurance provider.
This is a repository of all memos released to the Loyola Schools students- whether at the
undergraduate or graduate level. The memos are arranged chronologically for easier searching.
This section has some material that can help the students prepare for and manage their online
studies. There is a section for their learning management system (LMS), Self care (Care Kit),
online studies (KlikKit), among others.
New features on LS One are an FAQ section, a forms and requests portal, a Calendar, and an
events page, to name a few.
LS One may also be found on Canvas (the LMS of the students) through a course card or through
the quick link on the navigation sidebar. It will also be on Facebook and Twitter as LS One Student
Blueboard (www.facebook.com/AteneoSBB and www.Twitter.com/AteneoSBB).
Onsite
This is the regular mode of classes. The majority of contact hours will be onsite with online
components (synchronous/ asynchronous) to supplement face-to-face classes. Students who
have been approved for fully online classes will not be allowed to register for onsite classes
Flex
The majority of contact hours will be onsite with provisions for synchronous online participation,
and asynchronous components. Flex classes will accept both online and onsite students. But
approved online students may not, in any circumstance, attend onsite meetings.
Fully Online
All contact hours will be online with asynchronous components to supplement synchronous
classes. Students who have been approved to attend fully online classes because of health
reasons are given priority to enroll in this class. Regular students may register for this class
depending on how classes are tagged by the different departments.
Canvas is the main LMS of the Loyola Schools. Faculty members will design and deliver their
courses using this LMS and officially enrolled students can automatically be given access to
the courses in Canvas. For information on technical support for Canvas, email or chat with the
Canvas Helpdesk for Learning Management Systems at [email protected].
It aims to create an inclusive, responsive, and safe environment for all members of the
LS community.
The Hub is not an investigative body or a discipline committee. Thus the Hub’s case
companions listen to, respond to, and support LS members who have experienced
any form and degree or sexual or gender-based violence.
● Provision for Safe Spaces—facilitates physical, social and online safe spaces
The following are the sanctions for each violation related to the student ID:
1. Late ID Application: 2 hours of community service2
2. Late ID Validation: 2 hours of community service3
3. ID Wearing Violation Sanctions
1st violation ✓
2nd violation ✓ ✓
✓
4th violation ✓ 8 hours
Php5004
ID Replacement/Temporary ID
Loss of ID should be reported immediately to the Office for Student Services (OSS). The OSS
receives lost IDs regularly. Check if your ID has been turned over. If not, obtain a temporary ID. If it
has not been found in three (3) days, apply for an ID replacement.
Temporary IDs are only valid for the day of the application. A Temporary ID fine of P 50.00 is
imposed upon request. The 10th instance within one school year will result in a recorded violation
in the name of the student, and the forced replacement of his/her ID.
If your ID is damaged, get an ID replacement immediately from the OSS Office.
Students are advised to take good care of their Ateneo ID and ensure that it is not used by others,
damaged or lost.
In the event that the ID is damaged or lost, the following penalties apply:
1. Lost ID
2
The deadline for ID application is the last day of late registration
3
The deadline for ID validation is the last day of registration
4
Fine may be converted to four (4) hours of community service on top of mandatory 8 hours
In accordance with the Implementing Guidelines of the Loyola Schools Dress Code released by
the Office of the Vice President for Higher Education in December of 2007, students are
expected to dress simply, appropriately, and decently at:
1st violation ✓
2nd violation ✓ ✓
The Loyola Schools is committed to provide a healthy learning and working environment for
students, faculty, administrators and staff.
Definition
The No Smoking Policy covers all types of burnt and smoked products including cigarettes,
tobacco and non-tobacco cigarette products (eg. e-cigarettes, vape, juul) .
Smoking is not permitted in any Loyola Schools premises* or grounds at any time, by any person
regardless of their status or business** in the University.
*Vehicles—Smoking is not permitted in any vehicle when within Loyola Schools premises.
**Visitors—All visitors, contractors and delivery personnel are likewise required to abide
by the no smoking policy. Security guards and Loyola Schools personnel are expected to
inform visitors of the no smoking policy.
Notification
Appropriate signages to indicate that the Loyola Schools has a no-smoking policy are put up in
conspicuous places so that everyone is duly informed.
PENALTIES
Fines
Violations Verbal Letter of Apology (in accordance
w/in 1 SY Reprimand addressed to OSS with RA 9211) Other forms of sanctions
Mandatory participation in
2nd violation ✓ ✓ 1,000
Smoking Cessation Program
Compliance with the no-smoking policy will be monitored by the Office of Student Services.
There are many ways to get around campus but the school encourages walking from building to
building, hence the expanded walkways and brick roads. If you must ride, an E-Jeep also makes
the rounds of the campus.
Students who intend to bring a vehicle to school are required to have a Gate Pass sticker, which
allows them to enter and park on school premises. Bringing a vehicle on campus entails
assuming responsibility for driving safely, considerate use of roads and parking spaces, and
respect for regulations and those who implement them.
Student-drivers and persons who enter campus on such students’ behalf must know and follow
the Traffic & Parking Rules enforced by the University through the Campus Safety & Mobility Office
(CSMO), which include:
● Parking on campus is on a first-come, first served basis.
● A Gate Pass allows you to park in the COLLEGE STUDENT PARKING designated areas,
but does NOT guarantee you a parking spot.
1st violation ✓
2nd violation ✓ ✓ ✓
varies per
violation6
3rd violation ✓ 4 hours
The Philippine government has authorized drug testing among tertiary students through RA 9165,
otherwise known as the “Comprehensive Dangerous Drugs Act of 2002”. Furthermore, the
Commission on Higher Education (CHED) has also issued Memorandum Order (CMO) 18, Series
of 2018, pertaining to “Implementing Guidelines for the Conduct of Random Drug Testing of all
Students in all Higher Education Institutions (HEIs)”7.
The Loyola Schools of the Ateneo de Manila University fully complies with the properly authorized
Drug Testing procedure, as described in CMO 19, s.2003.
All members of the University share in the duty to create and maintain a healthy learning
environment through a safe, drug-free campus. As part of our efforts towards this goal, the
Loyola Schools developed the comprehensive, Collaborative Anti-Drug Abuse Program (CADAP)
that includes the conduct of our own random drug testing covering a larger range of drugs than
those specified in the government test.
The random drug testing is conducted throughout the school year. The selection process of
students to be tested is done through a computer lottery before each testing period. The drug test
requires the taking of a urine sample. All selected students are required to undergo the
mandatory drug test on the SAME DAY that they are summoned to report for testing. A formal
summons is sent to the student through an SMS message. If the student does not respond to
SMS, a call slip will be sent to his/her classroom to inform them of their required test. Failure to
5
Midnight for parking lots other than the Northwest (near Arete) which closes at 10pm
6
Refer to CSMO Traffic & Parking Primer 2017 for listing downloadable at vims.ateneo.edu
7
Refer to LS Student Handbook Volume III - Implementing Guidelines for the Conduct of Random Drug Testing of all
Students in all Higher Education Institutions (HEIs)
Other Interventions
Along with the Drug Testing procedure, are measures, programs and campaigns which are in
continuous development, aimed at increasing awareness of the perils of dangerous drug use,
towards the greater aim of encouraging our students to conscientiously opt for choices that
contribute to their overall well-being and positive development. Furthermore, although
accountability for one’s actions is always advocated, this is to be done within the context of a
Caring (rather than punitive) Community. And in cases where students are indeed found positive
for dangerous drugs through the random drug testing protocols, in consonance with the spirit of
the CHED memo that veers away from a strictly criminal approach to the drug problem among
students, the Loyola Schools contends that punishment alone is an insufficient response, and
emphasizes the levels of intervention and rehabilitation that will best enable wellness.
It is actually recommended for students who have drug-related problems or are drug users, to
relay this to the Health Services personnel. All such concerns will be dealt with as health
concerns, NOT as disciplinary cases.
Students caught in possession of or using illegal drugs outside of this random drug testing
procedure have to face the consequences of their act through the disciplinary process.
For further information regarding the CADAP, you may inquire with the Loyola Schools Office for
Health Services at [email protected].