IT Practical File - X

INDEX
Practical No. Topics Remark
1 Writer Styles
2 Image Cropping
3 Writer Template
4 Mail Merge
5 Consolidation
6 Subtotals
7 Scenarios
8 Multiple Operations
9 Goal Seek
10 Hyperlink
11 Record Macro
12 Self-defined Macro
13 Structured Query Language
14 Accessibility Options
* Project Report on Result Management (MS Access)

Practical 1: Writer Styles
In this practical, we have to make a style in a file named
- -
To do so, the steps are: -
1. Firstly, open a new writer document and make the desired style
you like. I have taken my style to have font as Comic Sans MS, font
size to be 18 and Italics.
2. Select the text with the formatting. Go to Styles and
Formatting in side bar Click on New Style from Selection.
3. Write the desired style name in the Style name textbox, here
My_Style Click OK.
4. The style gets added and is shown in the Style and Formatting
Menu.
5. Save this file and open another file to which we want to import the
style.
6. In the Styles and Formatting sidebar, click on New Style from

Selection drop down menu, then click on Load Styles.
7. Click on From File button on the bottom right side of the dialog
box.
8. Browse the file and then Click on Open.
The style will get added by these steps to the new file.
Practical 2: Image Cropping
1. We make a new writer file, and insert the image.

2. Now we will crop the image by keeping scale. Right-click the
image Click on Picture.
3. Under the crop tab, Click on Keep Scale radio button Set other
specification Click on OK.
This image is about Cyber Ethics. Cyber Ethics are:
1) We should not use abusive or offensive language with anyone
online.
2) We should or try to
infect in any possible way.
3) We should not do plagiarism or work and
present it as our own.
For this image, I have used Square as the text wrapping as

it is easy to move or place it anywhere on the document
after doing so.
Practical 3: Writer Template
A template is a document type that creates a copy of itself
when we open it.
For example, we can create a template for a certificate, and

then use it again and again instead of making it again from
scratch every time.
To save it as a template, the steps are: -
1. Go to the File Menu Click on Save As option.
2. Browse to the desired place to save it and write the desired name
for the file Choose the file type as Template (.ott).
Practical 4: Mail Merge
Mail Merge helps us create multiple copies of a document
at once, such as letters, saving us time and effort to type the
letter again and again.
The steps are: -
1. Make a document with spaces left for different fields.
2. Make the database containing the details of the recipients. Go to

File New Database.
3. Create a new database and store it at an accessible place. Click on
Use Wizard to create table.
4. Under Personal category, in Addresses sample table, choose the

required fields Next. Change anything if you want, and then
click on Finish.
5. Fill the details in the table Save it.
6. In the writer, Go to Insert Fields Others.

7. Go to Database Mail Merge Fields Choose the desired fields
Click Add. After doing all, click on Close.
8. Go to Tools Mail Merge Wizard.
9. Click on Next until the last step. Choose the desired way to save or
send the letter Click on Finish.
Practical 5: Consolidation
There are four sheets with same structure quarterly results

of sales of a stationery shop.
A total yearly sales sheet has been made. The steps are: -
1. Go to Data in menu bar Click on Consolidate.
2. The Consolidate dialog box appears. Here, we can select the

function we need to apply (Here, SUM).
3. Then we have to specify the ranges for consolidation. To do so,

choose the range while the Source data range text box in focus,
then click on Add.
4. Choose the desired cell for the results to copy in Copy results to
text box. Click on OK.
5. We will the final output as shown in the screenshot below.
We get the consolidated data in the final sheet, named

Yearly Sales.
Practical 6: Subtotals
In this table, different accounts are recorded and other

important fields (AcctType, Branch, Customer etc.) are
present.
Here, we use Subtotal to find the total amount in different

branches or number of branches.
To perform subtotals, the steps are: -
1. Select the range of cells as shown below.
2. Go to Data menu choose subtotals.

3. Choose AcctType in Group by drop box menu Calculate
subtotals for Amount Use function Sum.
4. In the 2nd Group, Group by branch Calculate subtotals for

amount Use function count. Then press OK.
Practical 7: Scenarios
Scenarios in OpenOffice Calc comes under what-if analysis
tools, where we are able to get different values for output
by changing the input cells.
Here, we have a table with cost price, selling price and profit
percentage.
Now we will perform scenarios, the steps are: -

1. Select the range of cells that are input and will be changed, here,
Cost Price and Selling Price. Go to Tools Scenarios.
2. Give the scenario desired name, check Prevent changes and
uncheck Copy back. Click on OK.
3. Repeat step 2 to add more scenarios and we can see the output
changing.
Practical 8: Multiple Operations
Here, we have a dataset and want to calculate the profit
value.
Now we use multiple operations to check the profit with

changing the sale quantity and the price.
To perform Multiple Operations, the steps are: -
1. Select the data range with the input cells and space between them.
Do not select the data labels.
2. Go to Data Multiple Operations.
3. Choose the cell containing the formula in Formulae textbox.

4. Choose the Sale Quantity in Row Input Cell and Price per
Quantity cell in Column Input Cell OK.
By following these steps, we are able to perform Multiple

Operations.
Practical 9: Goal Seek
This option is used to find the value of input cells by giving
the value of the output cell.
In the other cases, the discount %age is given and we have

to find the Selling Price. We can use Goal Seek in the
following ways: -
1. Go to Tools Goal Seek.
2. Set the formula cell as Discount %age cell, target as specified,

here, and Variable Cell to be Selling Price.
Practical 10: Hyperlink
Here, we will add a hyperlink to a website. Steps are: -
1. Go to Insert Hyperlink.
2. Click on Internet Click on Web radio button Under Target

textbox, write the link of website.
3. Click on Apply. The link will be visible in the selected cell.
Practical 11: Record Macro
The steps to record Macro are: -
1. Go to Tools Macros Record Macro.
2. Do the required steps to be coded in the macro. Here, we write the

formula in the cell B4 i.e., - stop recording.
3. Write a suitable name for the Macro Save.
4. To run the macro, Go to Tools Macros Run Macros.
5. Choose the desired Macro Click on Run.

Practical 12: Self-defined Macro
1. numberfive ()
2. testmax (x, y)
3. simpleinterest (p, r, t)
4. compoundinterest (p, r, t)
5. pover (x, y)
Practical 13: SQL
We will create a table and perform specific functions.
1. Create a table named STAFF with specified fields.
2. Add a new record of Fedrick.

3. Display all records in increasing order of experience.
4. Update the salary of people by adding 10,000 having experience

more than 10 years.
5. Display employees that belong to Sales Department.

6. Delete the record of staff whose ID 117.
7. Delete the table along with contents and structure.

Practical 14: Accessibility Options
Windows provide the users with many accessibility options.
It enables a person with a disability or impairment to use a
computer. It is known as Assistive Technology.
Steps: -
1. To launch the accessibility options, Open Control Panel Ease of
Access Ease of Access Centre.
2. Under Use text or visual alternatives, we can turn on Sound

Sentry and Show Sounds by checking the check box beside the
option Apply.
3. Under Make the mouse easier to use, we can turn on Mouse
Keys by checking the check box beside the option Apply.
4. Under Make the keyboard easier to use, we can turn on Sticky

Keys, Toggle Keys and Filter Keys by checking the check box
beside the option Apply.
5. Under Make the computer easier to see, we can turn on High

Contrast by checking the check box beside the option Apply.
PROJECT
REPORT
ON
RESULT MANAGEMENT
(MS ACCESS)
PROJECT: RESULT MANAGEMENT
1. CREATING SCHOOL DATABASE

2. SAVING DATABASE
3. CREATING TABLE USING DESIGN VIEW

4. DEFINING STRUCTURE OF TABLE
5. SAVING TABLE: PERSONAL_DATA

6. SETTING PRIMARY KEY
7. SAVING TABLE : MARKS

8. CREATING RELATIONSHIP BETWEEN PERSONAL_DATA & MARKS
9. CREATING FORM USING WIZARD – USER INTERFACE
11. USER INTERFACE FOR PERSONAL_DATA TABLE
12. USER INTERFACE FOR MARKS TABLE

13. DATA ENTRY IN PERSONAL_DATA TABLE USING FORM
14. DATA ENTRY IN MARKS TABLE USING FORM
15. CREATING QUERY TO DISPLAY ALL RECORDS FROM BOTH TABLE
16. CREATING QUERY USING DESIGN VIEW

17. CREATING QUERY USING SQL VIEW
18. CREATING REPORT USING QUERY
19. REPORT GENERATED

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INDEX

Practical No. Topics Remark

13 Structured Query Language

* Project Report on Result Management (MS Access)

6. In the Styles and Formatting sidebar, click on New Style from

8. Browse the file and then Click on Open.

1. We make a new writer file, and insert the image.

For this image, I have used Square as the text wrapping as

For example, we can create a template for a certificate, and

2. Make the database containing the details of the recipients. Go to

4. Under Personal category, in Addresses sample table, choose the

5. Fill the details in the table Save it.

6. In the writer, Go to Insert Fields Others.

8. Go to Tools Mail Merge Wizard.

There are four sheets with same structure quarterly results

2. The Consolidate dialog box appears. Here, we can select the

3. Then we have to specify the ranges for consolidation. To do so,

We get the consolidated data in the final sheet, named

In this table, different accounts are recorded and other

Here, we use Subtotal to find the total amount in different

2. Go to Data menu choose subtotals.

4. In the 2nd Group, Group by branch Calculate subtotals for

Now we will perform scenarios, the steps are: -

Now we use multiple operations to check the profit with

2. Go to Data Multiple Operations.

3. Choose the cell containing the formula in Formulae textbox.

By following these steps, we are able to perform Multiple

In the other cases, the discount %age is given and we have

2. Set the formula cell as Discount %age cell, target as specified,

2. Click on Internet Click on Web radio button Under Target

2. Do the required steps to be coded in the macro. Here, we write the

4. To run the macro, Go to Tools Macros Run Macros.

5. Choose the desired Macro Click on Run.

2. Add a new record of Fedrick.

4. Update the salary of people by adding 10,000 having experience

5. Display employees that belong to Sales Department.

7. Delete the table along with contents and structure.

2. Under Use text or visual alternatives, we can turn on Sound

4. Under Make the keyboard easier to use, we can turn on Sticky

5. Under Make the computer easier to see, we can turn on High

1. CREATING SCHOOL DATABASE

3. CREATING TABLE USING DESIGN VIEW

5. SAVING TABLE: PERSONAL_DATA

7. SAVING TABLE : MARKS

12. USER INTERFACE FOR MARKS TABLE

16. CREATING QUERY USING DESIGN VIEW

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