02 Electronic Spreadsheet Advanced
02 Electronic Spreadsheet Advanced
REVISION NOTES
Data Consolidation
In OpenOffice, data consolidation refers to the combining of data from various sources or sheets into
a single area for easy analysis and manipulation. It helps when working with data that is spread across
multiple files or sheets and enhances productivity, accuracy, and decision-making abilities.
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Advantages of using Subtotal in OpenOffice electronic spreadsheet:
Easy data analysis by grouping and summarizing data based on criteria.
Improved accuracy by automating subtotal calculations and reducing errors.
Increased efficiency by saving time and effort.
Enhanced organization by grouping data into categories and subcategories.
Customizable grouping and calculation criteria for flexibility in data analysis.
SubTotal Window
To use the Subtotal function in OpenOffice, follow these steps:
1. Open a new or existing spreadsheet in OpenOffice.
2. Select the range of data you want to subtotal.
3. Click on Data > Subtotals from the menu bar.
4. In the Subtotals dialog box, select the column you want to group by and the function
you want to use (such as sum or count).
5. Click OK to apply the subtotals.
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To use Scenarios in OpenOffice, follow these steps:
1. Open a new or existing spreadsheet in OpenOffice.
2. Enter the original data that you want to use as the basis for your scenarios.
3. Click on Tools > Scenarios from the menu bar.
4. In the Scenarios dialog box, click on Add to create a new scenario.
5. Give your scenario a name and select the cells you want to vary in your scenario.
6. Enter the new values for each cell in your scenario.
7. Click OK to save your scenario.
8. Repeat steps 4-7 to create additional scenarios.
9. To compare scenarios, click on Tools > Scenarios and select the scenarios you want to
compare.
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4. In the Goal Seek dialog box, enter the output value you want to achieve and select the
cell containing the input value you want to change.
5. Click OK to run the Goal Seek analysis.
6. The Goal Seek feature will calculate the value needed to achieve the desired output
and update the input cell with the new value.
Solver example
Consider investing $10,000 over the course of a year in two mutual funds. Fund X is a lower risk
fund with an interest rate of 8%, whereas Fund Y has a greater risk interest rate of 12%. How much
should be put into each fund in order to generate a total interest of $1,000?
Input
One input variable Multiple input variables
variables
Finds the value of the input Finds the best combination of input
Output variable that produces a specific variable values that meet a set of
output conditions or constraints
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LINK DATA AND SPREADSHEETS
You may also link cells from several worksheets and spreadsheets to summarise data from numerous
sources using spreadsheets. This allows you to build formulas that combine data from several sources
and perform computations using both linked and local data.
Renaming Sheets
Step 1 : Double-click on the name of a current worksheet.
Step 2 : Use the context menu that appears when you right-click on the name of an
existing worksheet to select Rename.
Step 3 : Click on the worksheet tab to choose the worksheet you want to rename, and
then choose the Sheet option from the Format menu. The Rename option should be
chosen from the submenu that is displayed when you do this.
Cell Reference
Cell referencing in a spreadsheet is the process of referring to a specific cell or range of cells within a
worksheet by using a unique identifier. This unique identifier is called a cell reference and it is made
up of a combination of a column letter and a row number that identifies the location of a particular
cell.
There are two ways to reference cells in other sheets –
1. Creating The Reference With The Mouse
2. Creating The Reference With The Keyboard.
a. Relative Hyperlinks – Relative hyperlinks are links that are specified in relation to the current
cell’s location. They typically use a path that is relative to the current file’s location. For example, if
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you are currently on cell A1 and you want to link to cell B1 in the same sheet, you can use the
relative hyperlink “B1”.
b. Absolute Hyperlinks – Absolute hyperlinks, on the other hand, specify the full path or URL of the
resource being linked to. For example, to link to a web page located at
“https://cbseskilleducation.com/information-technology-class-10-notes/”, you can use the absolute
hyperlink “https://cbseskilleducation.com/information-technology-class-10-notes/”.
Record Changes
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You may track changes made to a spreadsheet by yourself or other users using the “Record Changes”
option in OpenOffice Calc. When working on a spreadsheet with others, reviewing and editing data,
and keeping track of multiple people’s edits, this capability comes in handy.
Any changes you make to the spreadsheet are noted in the document and recorded when the “Record
Changes” option is turned on in OpenOffice Calc.
Turned on Record Changes featue ON
Open the Spreadsheet
Click on Edit > Changes > Record
Now, You can start Editing the worksheet
Viewing Changes
Calc gives the control over the spread sheet to view the changes you or other have done in
Worksheet. To change the available filters, select Edit > Changes > Show. The following dialog
opens.
In OpenOffice Calc, you can view changes made to a spreadsheet using the “Record Changes”
feature.
Date filter: Shows only the changes made within a specified time range.
Author filter: Displays changes made by a specific person, which is useful when
multiple reviewers are working on the worksheet.
Range filter: Shows only changes made within a specific range of cells, helpful for
large spreadsheets.
Comment filter: Displays changes that have comments matching the search criteria.
Show accepted changes: Displays only the changes that you have accepted.
Show rejected changes: Displays only the changes that you have rejected.
Merging Worksheets
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Merging worksheets in OpenOffice Calc is a feature that allows you to combine two or more
worksheets into a single worksheet. This is useful when you have data spread across multiple
worksheets that you want to consolidate into a single worksheet for analysis or reporting purposes.
Open the Worksheet
Select Edit > Changes > Merge Document
Select the file from selection dialog box
Use Accept or Reject changes
Comparing Document
You can compare two or more spreadsheets in OpenOffice Calc using a feature called “Document
Comparison” to find discrepancies between them. This can be helpful when you want to evaluate
edits made to a spreadsheet by another person or when you want to compare two spreadsheet versions
for inconsistencies or errors.
Open worksheet
Select Edit > Compare Document
Select the original worksheet
Now, You can find the changes
Advantages of Micro
The repetitive and routine processes are automated by macros.
Macros save your time
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ELECTRONIC SPREADSHEET (ADVANCED)
OBJECTIVE QUESTIONS (SET 01)
1. ______________ allows you to combine data from multiple worksheets into a single master
worksheet.
a. Data Consolidation
b. Multiple Data
c. Scenarios
d. Goal Seek
Ans: a. Data Consolidation
5. When making a watermark or putting an image in the backdrop of a document, __________ comes
in useful.
a. Transparency
b. Fill
c. Filters
d. Crop
Ans: a. Transparency
6. It refers to a cell or a range of cells on a worksheet and can be used to find the values or data that
you want a formula to calculate.
a. Row
b. Column
c. Autosum
d. Cell Reference
Ans: d. Cell Reference
7. __________, totals/adds data arranged in an array—that is, a group of cells with labels for columns
and/or rows Which step one must follow before using the Subtotal option?
a. Consolidate
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b. Rename Data
c. Filter Data
d. Subtotal
Ans: d. Subtotal
8. A ______ hyperlink contains the full address of the destination file or web page.
a. Relative
b. Absolute
c. Mixed
d. Address
Ans: b. Absolute
10. _________ means combining data in a spreadsheet from different worksheets into master
worksheet
a. Hyperlinks
b. Consolidating
c. Linking
d. Filter
Ans: b. Consolidating
11. An __________ link will stop working only if the target is moved while a__________ link will
stop working only if the start and target locations change relative to each other.
a. absolute, fixed
b. Relative, Absolute
c. absolute, relative
d. permanent, absolute
Ans: c. absolute, relative
12. Hema holds the title of chartered accountant. On a daily basis, she used to keep track of the
accounts on a spreadsheet. There are a number of steps that she must follow at all times. Can you
recommend a spreadsheet feature that will allow her to complete these activities quickly and without
having to repeat the processes each time?
a. Record Changes
b. Track Changes
c. Goal Seek
d. Using Macros
Ans: d. Using Macros
13. Raj has produced a worksheet in which he has entered all of his employees’ details. He wants
each employee to look over the spreadsheet and, if necessary, change their address and phone
number. He’d also like to know what modifications his employees have made. Which aspect of the
spreadsheet should he enable so that he can view the changes that his staff have made?
a. Macro
b. Link Workbook
c. Change Worksheet
d. Track Changes
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Ans: d. Track Changes
14. Sunita is working on a spreadsheet project. Her friend taught her how to rename a spreadsheet,
which will make it easier for her to identify the worksheet data. She was excited and told her brother
about it. A worksheet in spreadsheets can be renamed in ________different ways, according to her
brother.
a. 2
b. 3
c. 4
d. 1
Ans: b. 3
15. _________is a spreadsheet function that is designed to minimize or maximize a result based on a
set of rules that you describe.
a. Goal Seek
b. Scenario
c. Solver
d. Subtotal
Ans: c. Solver
16. The intersection point between a row and column is called _______.
a. Row
b. Column
c. Table
d. Cell
Ans: d. Cell
19. Rohit received a 25 out of 30 grade in English and a 22 out of 30 grade in Math. In order to
calculate the score in IT, he needs to acquire an overall score of 85 percent. Provide him with the best
selection from the list below.
a. Macro
b. Solver
c. Goal Seek
d. Sub Total
Ans: c. Goal Seek
20. As a school project, Krish and Kritika conducted a survey of their neighborhood’s literacy rates
by age, which they recorded in a spreadsheet. They both want to work on it at the same time to finish
it on time. Which option should they use to access the same Spreadsheet in order to save time?
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a. Consolidate Worksheet
b. Shared Worksheet
c. Link Worksheet
d. Lock Worksheet
Ans: b. Shared Worksheet
21. You can use ________ to combine data from multiple worksheets into a master worksheet.
a. Data Consolidation
b. Goal Seek
c. Solver
d. Total data
Ans: a. Data Consolidation
24. In the consolidate window, which of the following functions are available?
a. Max
b. Min
c. Count
d. All of the above
Ans: d. All of the above
25. Which option should we use to define the target range? (Where we want the result to be
displayed)
a. Source data range
b. Copy results to
c. Need result at
d. target range
Ans: b. Copy results to
28. SUBTOTALS _________ data arranged in an array (that is, a group of cells )
a. Add
b. Average
c. Find
d. Clear
Ans: a. Add
33. Which option is suitable to calculate the effect of different interest rates on an investment.
a. Scenario
b. Subtotal
c. Consolidate
d. None of the above
Ans: a. Scenario
35. To select a random multiple cell hold down ________ key as you click on each cell.
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a. Alt
b. Shift
c. Ctrl
d. All of the above
Ans: c. Ctrl
39. Which feature of Calc helps to see the changes made in the shared worksheet?
a. Record Changes
b. Solver
c. Subtotal
d. None of the above
Ans: a. Record Changes
42. Subtotals refer to the process of _________ data arranged in an array (a group of cells).
a. finding
b. adding
c. clearing
d. averaging
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Ans: b. adding
43. Is it true or false that when you print a spreadsheet, only the content of the active scenario is
printed?
a. True
b. False
Ans: a. True
44. To select multiple random cells, what key should you hold down as you click on each cell?
a. Alt
b. Ctrl
c. Shift
d. All of the above
Ans: b. Ctrl
48. If you have two spreadsheets in the same folder linked to each other and you move the entire
folder to a new location, a relative hyperlink will:
a. may work
b. not work
c. work
d. None of the above
Ans: c. work
49. How many options are shown on the left-hand side of the Hyperlink dialog box in Calc?
a. New Document
b. Internet
c. Document
d. All of the above
Ans: d. All of the above
50. How can Suman and her friends work together in a spreadsheet?
a. By linking workbooks
b. By sharing a workbook
c. Both a) and b)
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d. None of the above
Ans: b. By sharing a workbook
51. What color border appears around a cell where changes were made in a shared worksheet?
a. Green
b. Red
c. Blue
d. Yellow
Ans: b. Red
52. What kind of colored bar marks a deleted column or row in a shared worksheet?
a. Line
b. Solid
c. Light
d. Heavy
Ans: d. Heavy
53. How can Calc find the changes made to a shared worksheet?
a. Comparing worksheets
b. Duplicating worksheets
c. Checking worksheets
d. None of the above
Ans: a. Comparing worksheets
59. When a new spreadsheet is opened, what is the default name of the first sheet?
a. Sheet1
b. Sheet 1
c. Sheet_1
d. None of the above
Ans: a. Sheet1
65. Which option is appropriate to determine how different interest rates will affect an investment?
a. Scenario
b. Consolidate
c. Subtotal
d. None of the above
Ans: a. Scenario
67. What elements are present in the “Insert Sheet” dialog box?
a. After Current Sheet
b. No. of Sheets
c. Before Current Sheet
d. All of the above
Ans: d. All of the above
71. After sharing a worksheet, what word is displayed on the title bar after the worksheet’s title?
a. Shared
b. Sharing Sheet
c. Sharing
d. None of the above
Ans: a. Shared
72. How can users activate the Record Changes feature in a shared worksheet?
a. Edit > Changes > Record from the menu bar.
b. View > Changes > Record from the menu bar.
c. File > Changes > Record from the menu bar.
d. Insert > Changes > Record from the menu bar.
Ans: a. Edit > Changes > Record from the menu bar.
74. Which option should be used to start the macro recorder in Calc?
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a. Tools > Record > Record Macro
b. Tools > Macros > Record Macro
c. Data > Macros > Record
d. None of the above
Ans: b. Tools > Macros > Record Macro
75. What is the name of the library automatically included in a Calc document when it is created and
saved?
a. Macro Library
b. Standard
c. Module Library
d. None of the above
Ans: b. Standard
77. In Calc, which menu can open the “Share Document” dialog box?
a. Edit
b. View
c. File
d. Tools
Ans: d. Tools
78. A relative hyperlink will stop working only if the target is moved.
a. True
b. False
Ans: b. False
83. What feature allows you to collect data from different worksheets and combine it into a single
master worksheet?
a. Solver
b. Goal Seek
c. Data Consolidation
d. Total data
Ans: c. Data Consolidation
84. If you select this option, any values modified in the source range are automatically updated in the
target range in SpreadSheet.
a. Link to original data
b. Link to source data
c. Link to source range
d. Link to sheet data
Ans: b. Link to source data
85. In which menu can you find the Scenarios option in SpreadSheet?
a. Windows
b. Data
c. Insert
d. Tools
Ans: d. Tools
86. What is the default name of the first scenario created in Sheet1 of Calc?
a. Sheet_1_Scenario_1
b. Sheet1_Scenario1
c. Sheet_1_Scenario1
d. Sheet1_Scenario_1
Ans: d. Sheet1_Scenario_1
88. How many types of hyperlinks are shown on the left-hand side of the Hyperlink dialog box in
Calc?
a. 1
b. 2
c. 3
d. 4
Ans: d. 4
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89. What feature in Calc allows users to view changes made in a shared worksheet?
a. Solver
b. Subtotal
c. Record Changes
d. None of the above
Ans: c. Record Changes
90. How can users add a comment regarding any changes made in a shared worksheet?
a. File > Changes > Comments
b. View > Changes > Comments
c. Edit > Changes > Comments
d. None of the above
Ans: c. Edit > Changes > Comments
93. To compare an edited worksheet with the original worksheet, which option should be selected?
a. File –> Compare Document
b. View –> Compare Document
c. Tools –> Compare Document
d. Edit –> Compare Document
Ans: d. Edit –> Compare Document
94. In Calc, where is the link to external data option present in the menu?
a. Insert
b. View
c. File
d. Edit
Ans: a. Insert
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97. How can you shift from one scenario to another in SpreadSheet?
a. Navigator
b. Data Source
c. Find and Replace
d. None of the above
Ans: a. Navigator
98. Is it true or false that you can only consolidate data from two sheets?
a. True
b. False
Ans: b. False
102. Which functions can you use in the Consolidate window in SpreadSheet?
a. Count
b. Max
c. Min
d. All of the above
Ans: d. All of the above
103. In which menu can you find the Define Range option in SpreadSheet?
a. Developer
b. View
c. Insert
d. Data
Ans: d. Data
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105. Is it true or false that you can create only three scenarios for a given range of cells in
SpreadSheet?
a. True
b. False
Ans: b. False
108. An absolute hyperlink will stop working only if the target is moved.
a. True
b. False
Ans: a. True
114. What option should be clicked to stop the macro recorder in Calc?
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a. End Recording
b. Close Recording
c. Stop Recording
d. None of the above
Ans: c. Stop Recording
Q1. _________ allows you to gather data from different worksheets into a master worksheet.
a. Data Consolidation
b. Goal Seek
c. Solver
d. Total data
Ans: a. Data Consolidation
Q6. In which option we have to specify the target range(Where we want the result to be displayed)
a. Source data range
b. Copy results to
c. Need result at
d. target range
Ans: b. Copy results to
Q7. If you select ________ then any values modified in the source range are automatically updated in
the target range.
a. Link to source data
b. Link to sheet data
c. Link to original data
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d. Link to source range
Ans: a. Link to source data
Q10. The text in the row label or column label must be identical, otherwise, new row or column will
be inserted.(T/F)
a. True
b. False
Ans: a. True
Q11. SUBTOTALS _________ data arranged in an array (that is, a group of cells )
a. Add
b. Average
c. Find
d. Clear
Ans: a. Add
Q21. Which option is suitable to calculate the effect of different interest rates on an investment.
a. Scenario
b. Subtotal
c. Consolidate
d. None of the above
Ans: a. Scenario
Q23. To select random multiple cell hold down ________ key as you click on each cell.
a. Alt
b. Shift
c. Ctrl
d. All of the above
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Ans: c. Ctrl
Q31. When you open a new spreadsheet, by default it has sheet named ______________.
a. Sheet1
b. Sheet_1
c. Sheet 1
d. None of the above
Ans: a. Sheet1
Q32. By default sheets tab are present at the _____________ of the spreadsheet.
a. Top
b. Bottom
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c. Both of the above
d. None of the above
Ans: b. Bottom
Q34. Which of the following elements are present in “Insert Sheet” dialog box.
a. After Current Sheet
b. Before Current Sheet
c. No. of Sheets
d. All of the above
Ans: d. All of the above
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Q 40. Hyperlink in Calc can be either relative or absolute.(T/F)
a. True
b. False
Ans: a. True
Q 41. Absolute link will stop working only if the target is moved(T/F)
a. True
b. False
Ans: a. True
Q 42. A relative link will stop working only if the target is moved.(T/F)
a. True
b. False
Ans: b. False
Q 43. If you have two spreadsheets in the same folder linked to each other and you move the entire
folder to a new location, a relative hyperlink will _____________
a. not work
b. work
c. may work
d. None of the above
Ans: b. work
Q 46. Hyperlink dialog box shows ___________ types of hyperlinks on left hand side.
a. 1
b. 2
c. 3
d. 4
Ans: d. 4
Q 48. Hyperlink dialog box in Calc shows ________ options on left hand side.
a. Internet
b. Document
c. New Document
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d. All of the above
Ans: d. All of the above
Q 53. Suman and her friends wants to work together in a spreadsheet. They can do so by
a. Sharing Workbook
b. Linking Workbook
c. Both of the above
d. None of the above
Ans: a. Sharing Workbook
Q 54. In Calc “Share Document” dialog box can open by clicking on ______________ menu.
a. File
b. Edit
c. View
d. Tool
Ans: d. Tool
Q 56. After sharing the worksheet, the word ___________ is then shown on the title bar after the
worksheet’s title
a. Sharing
b. Shared
c. Sharing Sheet
d. None of the above
Ans: b. Shared
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Q 57. Share document option available in _____ menu
a. Tools
b. View
c. Edit
d. File
Ans: a. Tools
Q 59. Which of the following buttons are present on “Resolve Conflict” dialog box which appear
during saving shared worksheet.
a. Keep Mine
b. Keep Other
c. Keep All Mine
d. All of the above
Ans: d. All of the above
Q 60. Any cells modified by the other user in shared worksheet are shown with a ________ border.
a. Blue
b. Green
c. Red
d. Yellow
Ans: c. Red
Q 61. Which feature of Calc help to see the changes made in the shared worksheet?
a. Record Changes
b. Solver
c. Subtotal
d. None of the above
Ans: a. Record Changes
Q 63. A __ colored border, appears around a cell where changes were made in shared worksheet.
a. Blue
b. Yellow
c. Green
d. Red
Ans: d. Red
Q 64. A deleted column or row in shared worksheet is marked by a ______________ colored bar.
a. Light
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b. Line
c. Solid
d. Heavy
Ans: d. Heavy
Q 66. Which of the following changes are not recorded in shared worksheet?
a. Changes any number
b. Changes any text
c. Cell Formatting
d. None of the above
Ans: c. Cell Formatting
Q 67. We can add a comment regarding any changes made in shared worksheet by
a. Edit > Changes > Comments
b. File > Changes > Comments
c. View > Changes > Comments
d. None of the above
Ans: a. Edit > Changes > Comments
Q 68. After adding comment to a changed cell of shared worksheet, we can see it by hovering the
mouse pointer over the cell(T/F)
a. True
b. False
Ans: a. True
Q 69. Anil is the author of shared worksheet so he has the right to accept or reject changes made by
the reviewers.(T/F)
a. True
b. False
Ans: a. True
Q 70. “Accept or Reject Changes” dialog box (for shared worksheet) can be opened by clicking on
a. File > Changes > Accept or Reject.
b. Edit > Changes > Accept or Reject.
c. View > Changes > Accept or Reject.
d. None of the above
Ans: b. Edit > Changes > Accept or Reject.
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Q 72. When sharing worksheets authors may forget to record the changes they make. Calc can find
the changes by __________ worksheets
a. duplicating
b. comparing
c. checking
d. None of the above
Ans: b. comparing
Q 73. Edited worksheet can be compared with the original worksheet by selecting.
a. File –> Compare Document
b. Edit –> Compare Document
c. View –> Compare Document
d. Tools –> Compare Document
Ans: b. Edit –> Compare Document
Q 74. A _____________ is a saved sequence of commands or keystrokes that are stored for later use
a. Solver
b. Autosum
c. Consolidate
d. Macro
Ans: d. Macro
Q 80. When a document is created and saved, it automatically contains a library named ___
a. Module Library
b. Macro Library
c. Standard
d. None of the above
Ans: c. Standard
2. What is Subtotal?
Answer – SUBTOTAL: totals/adds data in an array—that is, a collection of cells with column and/or
row labels. You can choose arrays and then apply a statistical function (sum, average, max, min) to
them using the Subtotals dialogue. To maximise efficiency, a function can be applied to up to three
sets of arrays.
4. What is Scenario?
Answer – Scenarios are a tool to test “what-if” questions. Each scenario is given a unique name and
can be changed and presented independently. Only the content of the currently active scenario is
printed when you print the spreadsheet. A scenario is essentially a set of saved cell values that you
may use in your calculations. Using the Navigator or a dropdown list displayed beside the changing
cells, you may simply switch between these sets.
5. What is Solver?
Answer – The Solver option in the Tools menu is essentially a more advanced version of Goal Seek.
The Solver, on the other hand, deals with equations involving several unknown variables. It is meant
to minimise or maximise the result based on a set of rules that you specify.
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Answer – There are three ways you can rename a worksheet, and the only difference between them is
the way in which you start the renaming process. You can do any of the following: Double-click on
one of the existing worksheet names. Right-click on an existing worksheet name, then choose
Rename from the resulting Context menu. Select the worksheet you want to rename (click on the
worksheet tab) and then select the Sheet option from the Format menu. This displays a submenu from
which you should select the Rename option.
Define and Explain the usage of the following terms with Reference to OpenOffice Calc.
(a) Consolidating data (b) Subtotals (c) Goal seek (d) Scenario (e) Solver
Answer:
(a) Consolidating data
Data Consolidation allows you to gather together your data from separate worksheets into a master
worksheet.
OR
The Data Consolidation function takes data from a series of worksheets or workbooks and
summarizes it into a single worksheet that you can update easily. Consolidate provides a graphical
interface for copying data from one range of cells to another, then running one of a dozen functions
on the data. During consolidation, the contents of cells from several sheets can be combined in one
place.
(b) Subtotals
SUBTOTAL: totals/add data arranged in an array—that is, a group of cells with labels for columns
and/or rows. Using the Subtotals dialog, you can select arrays, and then choose a statistical function
(sum, average, max, min) to apply to them. . For efficiency, one must choose up to three groups of
arrays to which to apply a function.
( c) Goal seek
Using the Goal Seek option under the Tools menu, you can discover what values will produce the
result that you want.
OR
Goal seeking is a general term used to describe the process involved in figuring out your input value
based on an already known output value. The process involves using a specific operator in a formula,
which can be calculated using computer software.
Example: Set Cell: It specifies the cell whose value will be changed to the desired value after the
result of the Goal Seek operation.
Example: Jack scored 25 out of 30 in English, 22 out of 30 in Maths. He wants to calculate the score
in IT he needs to achieve 85 percent in aggregate. So here goal is set and according to it Jack will find
one unknown variable IT marks.
(d) Scenario
Scenarios are a tool to test “what-if” questions. Each scenario is named, and can be edited and
formatted separately. When you print the spreadsheet, only the content of the currently active
scenario is printed. A scenario is essentially a saved set of cell values for your calculations. You can
easily switch between these sets using the Navigator or a drop-down list which can be shown beside
the changing cells.
For example, if you wanted to calculate the effect of different interest rates on an investment, you
could add a scenario for each interest rate, and quickly view the results. Formulas that rely on the
values changed by your scenario are updated when the scenario is opened. If all your sources of
income used scenarios, you could efficiently build a complex model of your possible income.
(e) Solver
The solver option under the Tools menu amounts to a more elaborate form of Goal Seek. The
difference is that the Solver deals with equations with multiple unknown variables. It is specifically
designed to minimize or maximize the result according to a set of rules that you define.
Each of these rules sets up whether an argument in the formula should be greater than, lesser than, or
equal to the value you enter.
For example, you can set the constraint that one of the variables or cells must not be bigger than
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another variable, or no bigger than a given value. You can also define the constraint that one or more
variables must be integers (values without decimals), or binary values (where only 0 and 1 are
allowed). Once you have finished setting up the rules, you can adjust the argument and the results by
clicking the Solve button.
Explain how to create a reference to (a) Other worksheets within the same workbook (b)
worksheet of another workbook with keyboard and mouse.
OR
What are the two ways of referencing cells in other worksheets?
Answer:
a) Other worksheets within the same workbook
1. Click on the = icon next to the formula bar.
2. Now, click on the sheet tab for the sheet containing the cell to be referenced. (eg. Sheet2)
3. Click on cell F3 (where the balance is) in sheet2. The phrase ‘Sheet2’.F3 should appear in the
formula bar. With the help of a keyboard, you have to type down the above formula in the formula
bar.
b) Worksheet of another workbook
Mouse:
1. Click the = icon next to the formula bar.
2. Switch to the other spreadsheet (the process to do this will vary depending on which
operating system you are using).
3. Select the sheet (Savings account or any) and then the reference cell (F3).
Keyboard:
Creating The Reference With The Keyboard
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There are three ways you can rename a worksheet, and the only difference between them is the way
in which you start the renaming process. You can do any of the following:
Double-click on one of the existing worksheet names.
Right-click on an existing worksheet name, then choose Rename from the resulting
Context menu.
Select the worksheet you want to rename (click on the worksheet tab) and then select
the Sheet option from the Format menu. This displays a submenu from which you
should select the Rename option.
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Macros help in saving time in cases when the same set of tasks are to be done repeatedly like
formatting or applying a similar formula in a similar range of data. It can be used to name and record
a set of actions.
Procedure to record a macro:
1. input data
2. before you do any action click on tools->macro->record macro
3. now perform the action you want to repeat
4. click on stop recording. now save macro by giving name to macro
Q2. What are the two ways of referencing cells in other worksheets?
Ans. Two ways to reference cells in other sheets: by entering the formula directly using the keyboard
or by using the mouse.
Q4. List the procedure involved in Linking HTML Tables to Calc Worksheet.
Ans. You can insert tables from HTML documents, and data located within named ranges from an
OpenOffice.org Calc or Microsoft Excel spreadsheet, into a Calc spreadsheet.
We can do this in two ways: using the External Data dialog or using the Navigator.
Using the External Data dialog
a. Open the Calc worksheet where the external data is to be inserted. This is the target worksheet.
b. Select the cell where the external data is to be inserted.
c. Choose Insert -> Link to External Data.
d. On the External Data dialog, type the URL of the source worksheet or click the […] button to open
a file selection dialog. Press Enter to get Calc to load the list of available tables.
e. In the Available tables/range list, select the named ranges or tables you want to insert. You can also
specify that the ranges or tables are updated every (number of) seconds.
f. Click OK to close this dialog and insert the linked data.
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3. Choose Edit > Changes > Comments. The automatically-added comment provided by Calc appears
in the title bar of this dialog and cannot be edited.
4. Type your own comment and click OK.
After you have added a comment to a changed cell, you can see it by hovering the mouse pointer over
the cell.
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