Financial Accounting Config S4HANA
Financial Accounting Config S4HANA
PREREQUISITES
1. You should be familiar with navigation in SAP S/4HANA
2. You should be familiar with executing financial accounting process in SAP S/4HANA
Table Of Contents
Section 1.1: Define Company Code............................................................................................................... 4
Section 1.2: View Jurisdiction Code .............................................................................................................. 6
Section 1.3: Define Empty Chart of Accounts ............................................................................................... 8
In this section, you will establish a new GBI Legal Entity (aka your new company) located in the United
States. This Company is represented in SAP by a Company Code.
Your new Company Code is the basis of financial accounting and will eventually, after you create them,
include the General Ledger and sub‐ledgers. It will also serve as the source for US tax and legal entity
reporting. Your Company Code is assigned to exactly one country (United States), one base currency (US
Dollar), and one language (English).
Navigation
SAP Customizing Implementation Guide Enterprise Structure Definition Financial
Accounting Edit, Copy, Delete, Check Company Code
In the “Change View “Company Code”: Overview” screen, click New Entries .
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Address .
In this section, you will view the tax jurisdiction code which identifies the tax authorities in the country
that receive the tax payment. This jurisdiction code is based on the location to which the goods are
shipped.
Be sure to use your Display/Change button so you do not change anything in this screen.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Tax on Sales/Purchases Basic Settings Check Calculation Procedure
In the “Select Activity” pop‐up, select “Define Procedures” and click Choose .
In the “Change View “Procedures”: Overview” screen, scroll down and find the “Sales Tax
USA w. Jurisdictions”.
This is where the tax procedures are defined.
Click on and then select option New GUI Window to create a new session.
Do NOT close your current session
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Tax on Sales/Purchases Basic Settings Define Tax Jurisdictions
In this section, you will define an empty Chart of Accounts that will eventually be associated with your
Company Code. In later steps, you will populate this empty Chart of Accounts with actual General Ledger
account numbers, names, and control information.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting General Ledger Accounting
Master Data G/L Accounts Preparations Edit Chart of Accounts List
In the “Change View “List of All Charts of Accounts”: Overview” screen, click New Entries
.
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
Table Of Contents
Section 2.1: View Fiscal Year Variants ........................................................................................................ 10
Section 2.2: Define an Empty Variant for Open Posting Periods ................................................................ 11
Section 2.3: Define a Posting Period Variant .............................................................................................. 12
Section 2.4: Define Account Groups ........................................................................................................... 14
Section 2.5: View G/L Account and Account Group Relationship .............................................................. 21
Section 2.6: Define Field Status Variants .................................................................................................... 23
Section 2.7: View Field Status Variants for G/L Account Master Data ....................................................... 25
Section 2.8: Define Global Parameters ....................................................................................................... 26
Section 2.9: Define Document Number Ranges ......................................................................................... 28
Section 2.10: View Different Document Types and Number Ranges ......................................................... 29
Section 2.11: Define Tolerance Groups for Employees .............................................................................. 31
Section 2.12: View Posting Keys ................................................................................................................. 33
Section 2.13: Maintain Company for Payment Transactions ..................................................................... 35
Section 2.14: Maintain Company Code for Materials Management .......................................................... 36
Section 2.15: Maintain Accounting Principles for Company Code ............................................................. 37
In this section, you will be viewing fiscal year variants. All of the variants are already defined in the
system, but we need to understand what composes a Fiscal year variant. In this exercise you will go look
at these variants to better understand them.
Be sure to use your Display/Change button so you do not change anything in this screen.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Fiscal Year and Posting Periods Maintain Fiscal Year Variant
In the “Change View “Fiscal year variants”: Overview” screen”, click Change ‐> Display
Button.
You are in the “Display View “Fiscal year variants”: Overview” screen and not in the Change screen
so you do not accidentally make changes to this screen.
10: Which fiscal year variant has the most number of posting periods?
11: How many special periods are in fiscal variant K1?
12: How many special periods are in fiscal variant K4?
13: What is the maximum number of special periods possible?
Remember to use F1!
In this section, you will create an empty Variant for Open Posting Periods that will eventually be
associated with your Company Code. This Variant identifies the General Ledger posting periods that can
be used during a fiscal year.
In this section, you create an empty Variant (GL##). In a later step, you will define this Variant to include
13 posting periods per fiscal year.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants
for Open Posting Periods
14: What is the T‐Code to Define Variants for Open Posting Periods?
In the “Change View “Posting Periods: Define Variants”: Overview” screen, click New Entries
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
In a previous section, you created an empty Variant for Open Posting Periods. In this section, you will
specify which fiscal periods are open for posting within your variant. You will create 12 standard periods
and one special period (13) for each fiscal year. The special period is usually used for audit adjustments.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close
Posting Periods
If you receive a popup. In the “Determine Work Area: Entry” pop up, enter the following
information:
Click Continue .
You will receive a message that says, “No entries found that match selection criteria”.
In the “Change View “Posting Periods: Specify Time Intervals”: Overview” screen, click New
Entries .
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
In this section, you will create your account groups. This includes Balance Sheet Accounts, Fixed Asset
accounts, Liquid Asset Accounts, Material Accounts, Profit & Loss Accounts, and Reconciliation Accounts.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting General Ledger Accounting
Master Data G/L Accounts Preparations Define Account Group
In the “Change View “G/L Account Groups”: Overview” screen, click New Entries
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save.
Use the grey box to highlight your “Balance Sheet Accounts” line item and click Field status
In the “Maintain Field Status Group: Overview” screen, double‐click on Account control
.
In the “Maintain Field Status Group: Document entry” screen, enter the following
information:
Click Save .
You will receive a message that says, “Data was saved”.
17: Using the above images as a reference, what does it mean when you select the suppress button?
18: What does it mean when you select the Req. Entry button?
19: What does it mean when you select the Opt. Entry button?
20: What does it mean when you select the Display button?
Use the grey box to highlight your “Fixed Assets” line item and click Field status
In the “Maintain Field Status Group: Overview” screen, double‐click on Account control
.
In the “Maintain Field Status Group: Document entry” screen, enter the following
information:
Click Save .
You will receive a message that says, “Data was saved”.
In the previous section, you defined your account groups for your company code. In this section, you will
see how those account groups are linked to the G/L account in US00.
Be sure to use your Display/Change button so you do not change anything in this screen.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Master Records G/L
Accounts Individual Processing Centrally
In the “Edit G/L Account Centrally” screen, enter the following information:
Click Enter .
Pick another account and display the information for that account.
Pick another account and display the information for that account.
A field status variant groups together several field status groups. You assign a field status variant to your
company code. In this section, you will create your own Field Status Variant and its related Field Status
Groups from Company Code US00.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Fields Define Field Status Variants
In the “Change View “Field status variants”: Overview” screen, click New Entries
.
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Enter.
You will receive a message that says, “One entry chosen”.
Use the grey box to the left of the table to highlight Your GBI Field Options.
With Your GBI Field Options highlighted, double click on the “Field status groups” folder
.
In the “Change View “Field status groups”: Overview” screen, click New Entries
Click Save .
You will receive a message that says, “Data was saved”.
The General Ledger includes a number of different types of accounts, such as inventory accounts and
expense accounts. Each type of account requires different types of data defined via fields. However, not
all fields are necessary to define every account.
Be sure to use your Display/Change button so you do not change anything in this screen.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Master Records G/L
Accounts Individual Processing Centrally
In the “Display G/L Account Centrally” screen, enter the following information:
Click Enter .
In the “Display G/L Account Centrally” screen, enter the following information:
Click Enter
In this section, you will define global parameters for your Company Code’s financial accounting
processes. This is an important step that:
Associates many of the entities created in previous steps (Chart of Accounts, Credit Control
Area, Field Status Variant, Open Posting Period Variant) to your Company Code.
Defines Company Code‐wide parameters for ease of use and control (for example: default date
= today’s date or maximum exchange rate deviation = 10%).
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Global Parameters for Company Code Enter Global Parameters
In the “Change View “Company Code Global Data”: Overview” screen, double‐click “US##”.
In the “Change View “Company Code Global Data”: Details” screen, enter the following
information:
Click Save .
Press Enter , to accept the warning message that says, “Cash discount and tax base
Chapter 02: Financial Accounting Page 26 of 64 © 2022 Epistemy Press, LLC.
control depend on jurisdiction code”.
Press Enter , to accept the warning message that says, “Substitution for FI componenet,
event 0005 not yet activated”.
You will receive a message that says, “Data was saved”.
When you exit, Press Enter , to accept the warning message that says, “Cash discount
and tax base control depend on jurisdiction code”.
You will copy number ranges for all Financial Accounting documents from Company Code US00. As GBI
users create vendor credit memos (or any other Financial Accounting document type), each vendor
credit memo will have a unique, sequential number from a range defined in this step. Different
document types are assigned a unique number range to differentiate documents of different types from
one another.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Document Document Number Ranges Copy to Company Code
34: What is the T‐code to copy document number ranges?
In the “Document Number Ranges: Copying to Company Code” screen, enter the following
information:
Click Execute .
Check to make sure ALL the Status Text rows say, “Interval Added”. You may need to scroll down. If
any DO NOT say Interval Added, a previous step was not completed properly.
If you receive a message that says the interval already exists this is alright. This means that the
document range already exists, and it did not need to be copied over.
35: How are Document Types and Document Number Ranges related?
Different financial document types are associated with different transactions. In this section, you will
identify the differences between different financial documents.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Document Document Types Define Document Types for Entry View
36: What is the T‐Code to view document types?
In the “Change View “Document Types”: Overview” screen, highlight the “Vendor Invoice”
line.
Click Details
37: Under the “Account Types Allowed” section, which boxes are not checked?
Click Back
Click Details
38: Under the “Account Types Allowed” section, which boxes are not checked?
39: What is the value in the Number Range input box?
In the “Change View “Document Types”: Details” screen, Click Number range information
In the “Edit Intervals: Accounting document, Object RF_BELEG” screen, enter Your
Chapter 02: Financial Accounting Page 29 of 64 © 2022 Epistemy Press, LLC.
Company Code.
In the “Edit Intervals: Accounting document, Object RF_BELEG, Subobject US##” screen,
scroll down to the correct number range.
Recall the answer to the previous question.
In this section, you will define the limits and tolerances that serve as internal control mechanisms in
Financial Accounting. For example, you will enter parameters to limit your GBI US employees to:
Entering cash discounts of no more than 5%,
Creating journal entries with a maximum of $500,000.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Document Tolerance Groups Define Tolerance Groups for Employees
In the “Change View “FI Tolerance Groups For Users”: Overview” screen, click New Entries
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
42: Would an employee receive an error if they posted a transaction for $550,000?
Posting Keys control how line items are entered into financial transactions specifically:
Account Type
Debit or Credit Entry
Screen Layout (fields displayed on transaction screens)
Field status in transaction screens
These are all defined at the Client Level!
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Document Define Posting Keys
In the “Maintain Accounting Configuration: Posting Keys – List” screen, double click on the
Posting Key field “01”.
Click Back .
In the “Maintain Accounting Configuration: Posting Keys – List” screen, double click on the
Posting Key field “04”.
In the “Maintain Accounting Configuration: Posting Keys – List” screen, double click on the
Posting Key field “15”.
In this section, you will define the management structure for GBI’s Accounts Payable. SAP allows a firm
to separate the Company Code that receives a vendor invoice (the Sending Company) from the Company
Code that processes the Accounts Payable (the Paying Company). GBI has made the management
decision that each legal entity (Company Code) will be staffed to both receive the vendor invoice and
process the Accounts Payable. Thus, sending company = paying company = US##.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Accounts Receivable and
Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set Up All Company
Codes for Payment Transactions
52: What is the T‐Code to set up your company for payment transactions?
In the “Change View “Company Codes”: Overview” screen, click New Entries
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
In this section, you will maintain your Company Code for Materials Management (inventory)
transactions. Fiscal periods in your Company Code are initialized to allow material–related transactions.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Logistics – General Material Master Basic
Settings Maintain Company Codes for Materials Management
In the “Change View “Materials Management View on Company Codes”: Overview” screen,
enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
In this section, you will assign accounting principles to your company code. Accounting principles
determine the rules and guidelines a company must follow when reporting financial data. Since GBI is
based in the United States, you will assign the Generally Accepted Accounting Principles to your
Company Code.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Ledger Define Settings for Ledgers and Currency Types
56: What is the transaction code to Define Settings for Ledgers and Currency Types?
In the “Change View” Ledger: Overview” screen, use the grey box to highlight “0L”.
Double Click the “Company Code Settings for the ledger” folder.
In the “Change View “Company Code Settings for the Ledger”: Overview” screen, use the
grey box to highlight the row containing your Company Code.
Double click the “Accounting Principles for Ledger and Company Code” folder
In the “Change View “Accounting Principles for Ledger and Company Code”:Overv” screen,
click New Entries.
If you receive CONSISTENCY CHECK‐ DISPLAY MESSAGES warnings, press enter and ignore.
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says “Data was saved”.
Table Of Contents
Section 3.1: Define Controlling Area ........................................................................................................... 39
Section 3.2: Assign Company Code to Controlling Area ............................................................................. 40
Section 3.3: Assign Controlling Area to Ledger ........................................................................................... 41
Section 3.4: Set Control Indicators for Controlling Area............................................................................. 42
Section 3.5: View Document Types and Mapping Variant for Postings in Controlling ............................... 43
Section 3.6: Check and Define Default Values for Postings in Controlling ................................................. 44
In this section, you will create a Controlling Area that will eventually be associated with your Company
Code. A Controlling Area is a Management Accounting entity that rolls up all Cost Accounting data from
Company Codes. Although this step is associated with Ch.03, Management Accounting, it is a required
step to complete and test the configuration for this chapter.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide Enterprise Structure Definition Controlling
Maintain Controlling Area
In the “Change View “Basic data”: Overview” screen, click New Entries .
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Save .
If you receive a pop‐up, “Document lines: Display messages”, simply click Enter .
You will receive a message that says, “Data was saved”.
In this section, you will associate your Company Code to your previously created Controlling Area
(NA##).
As noted before, larger firms can group many Company Codes into one Controlling Area. This allows
management to have one view of Cost Accounting data across multiple legal entities. In this situation,
each Company Code within a given Controlling Area can use a different base currency, although they
must have the same Chart of Accounts.
Although this step is associated with Ch.03, Management Accounting, it is a required step in order to
complete and test the configuration for this chapter.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Enterprise Structure Assignment Controlling
Assign Company Code to Controlling Area
60: What is the T‐Code to assign your company code to your controlling area?
In the “Change View “Basic data”: Overview” screen, use the gray box to highlight the
“NA##” row.
In the “Change View “Assignment of company code(s)”: Overview” screen, click New Entries
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
If you receive a pop‐up, “Document lines: Display messages”, simply click Enter .
In this section, you assign your controlling area to the leading ledger. This means that controlling will
then read the actual data (postings) from the leading ledger.
Although this step is associated with Ch.03, Management Accounting, it is a required step in order to
complete and test the configuration for this chapter.
Navigation
SAP Customizing Implementation Guide Controlling General Controlling Organization
Define Ledger for CO Version
In the “Change View “Ledger from Which CO Reads Actual Data”: Overview” screen, click
New Entries .
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says “Data was saved”.
In this section, you will maintain control indicators for your controlling area. You will maintain control
indicators for Order Management and Commitment Management. The system will use these settings to
determine if CO postings are allowed during certain transactions.
Although this step is associated with Ch.03, Management Accounting, it is a required step in order to
complete and test the configuration for this chapter.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Controlling General Controlling Organization
Maintain Controlling Area
In the “Change View “Basic data”: Overview” screen, highlight the “NA##” row.
In the “Change View “Activate components/control indicators”: Overview” screen, click New
Entries .
In the “New Entries: Details of Added Entries” screen, enter the following information:
Click Save .
You will receive a message that says, “Data was saved”.
In the “Document lines: Display messages” pop‐up, click Enter .
In this section, you will view different documents types that can be used for postings in Controlling.
Document types restrict determine which accounts are allowed to post to the document, the number
range, and control data.
In the “SAP Easy Access” menu, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Integration of Controlling with Financial Accounting Define
Document Types for Postings in Controlling
In the “Change View “Document Types”: Overview” screen, highlight the “G/L Account
Document” document type.
Click Details .
62: What Account types are allowed for the SA document type?
Exit .
Enter the transaction “Define Document Type Mapping Variants for CO Business
Transactions”.
In the “Change View “Variant for Mapping CO Transact.. to Doc. Types”: Overview” screen,
highlight the “Standard” variant mapping and double click the Mapping of CO Bus.
Transactions to Document Types folder
63: What is the document type for the CO Business Transaction Distribution Primary Costs?
In this section you will assign a mapping variant to your company code. The mapping variant links
controlling business transactions to document types. GBI will use the Standard mapping variant that
maps all controlling business transactions to the controlling document type.
Although this step is associated with Ch.03, Management Accounting, it is a required step in order to
complete and test the configuration for this chapter.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Ledgers Integration of Controlling with Financial Accounting Check and
Define Default Values for Postings in Controlling
In the “Change View “Default Values for Postings in Controlling”: Overview” screen click
New Entries .
In the “New Entries: Overview of Added Entries” screen, enter the following information:
Click Save .
You will receive a message, “Data was saved”.
In this section, you will specify a Retained Earnings account in your current empty Chart of Accounts.
The balance from each profit and loss account is carried forward at the end of each fiscal year to this
Retained Earnings account.
Your Retained Earnings account must be specified within your Chart of Accounts before additional
General Ledger accounts are added to your Chart of Accounts. As you add each new profit and loss
account, it is automatically linked to the Retained Earnings account for ease of year end closing.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting General Ledger Accounting
Master Data G/L Accounts Preparations Define Retained Earnings Account
Enter your COA if prompted.
In the “Configuration Accounting Maintain: Automatic Posts ‐ Accounts” screen, enter the
following information:
Click Enter .
Click Enter to dismiss the message that says, “Account 330000 not created in chart of
accounts GL##”.
Click Save .
You will receive a message that says, “Changes have been made”.
In this section, you will create your general ledger accounts within your Chart of Accounts by copying all
accounts (100000 to 999999) from Company Code US00. For each general ledger account, you are
copying not only the account number, but also the account name, and the information that controls
how an account functions.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide Financial Accounting General Ledger Accounting
Master Data G/L Accounts G/L Account Creation and Processing Create G/L
Accounts with Reference
In the “Create G/L Accounts with Reference – Overview” screen, enter the following
information:
Click Save .
In the “Create G/L Accounts with Reference – Overview” screen, highlight the “US##” row.
Click Details .
In the “Create G/L accounts with Reference – Accounts” screen, click Accounts from
reference .
In the “Using Reference Accounts in Table” pop‐up, enter the following information:
Click Copy .
In the “Create G/L accounts with Reference – Accounts” screen, click Select All .
In the “Table of the G/L accounts in the company code: Display messages” pop‐up, check
your messages!
Click Enter .
In the “Create G/L accounts with Reference – Accounts” screen, click Save .
In this section, you are going to learn how to create a new G/L account. You are going to create a petty
cash account.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Master Records G/L
Accounts Individual Processing Centrally
In the “Edit G/L Account Centrally” screen, enter the following information:
Click Create .
In the “Create G/L Account Centrally” screen, under the “Type/Description” tab, enter the
following information:
Click Save .
You will receive a message that says, “Data saved”.
In this section, you will specify the General Ledger account to which sales tax (transaction codes = MW1
and VS1) is accrued. Therefore, when GBI either pays ‐ or receives ‐ sales tax, the General Ledger
transactions are made to the correct General Ledger account.
In the “SAP Easy Access” screen, follow the navigation path below:
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SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global
Settings Tax on Sales/Purchases Posting Define Tax Accounts
Click Save .
Click back
In the “Change view ‘Accounts’: Overview” screen, click new entries and enter the
following information:
Click Save .
You will receive a message that says, “Changes have been made”.
In the “Change view ‘Rules’: Overview” screen, select your Chart of accounts
In the “Change view ‘Accounts’: Overview” screen, enter the following information:
In this section, you will maintain the tax category of your Trading Goods Consumption Expense account.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Master Records G/L
Accounts Individual Processing Centrally
68: What is the transaction code to maintain tax category in G/L accounts?
In the “Edit G/L Account Centrally” screen, enter the following information:
Click Change .
In the “Change G/L Account Centrally” screen, click the Control Data tab.
Click Save .
You will receive a message “Data saved”.
Table of Contents
View Balances I........................................................................................................................ 55
Posting to G/L Accounts .......................................................................................................... 56
Posting Period Update ............................................................................................................ 58
Testing Tolerance Group for G/L Account Document Posting ................................................ 59
View Balances II....................................................................................................................... 60
In this section, you will display your General Ledger account balances: all credit and debit balances for
each posting period within this fiscal year.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Account Display
Balances
In the “G/L Account Balance Display” screen, enter the following information:
Click Execute .
If you receive a pop‐up that says, “No data found for fiscal year 20##”, you can assume the account
balance is $0.00.
In this section, you will create three financial transactions and post them to your General Ledger:
Invest in GBI (debit bank account, credit common stock)
Issue Petty Cash (debit Petty Cash, credit your Bank Account)
Purchase supplies (debit supplies expense, credit bank account)
At the end of this section it will explain how to change the posting period. That section will be used later
in exercises when the month rolls over.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Document Entry Enter
G/L Account Document
72: What is the transaction code to enter a general ledger account posting?
If your company code is not there, navigate to the sap menu bar at the top and click Edit Switch
Company Code Enter your Company Code (Shortcut key F7).
In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
Click Post. .
You will receive a message that says “Document ######## was posted in company code US##”.
In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
Click Post .
You will receive a message that says “Document ######## was posted in company code US##”.
If you did NOT receive an error in the last section DO NOT complete this section. READ through it so you
understand what you will need to do in later exercises.
The error you received most likely has to do with the previous posting period that is still open. To close
the previous period and open the current period, you must follow the steps below.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Logistics Materials Management Material Master Other Close Period
In the “Close Period for Material Master Records” screen, enter the following information:
Click Execute .
If this step is successful, you will be brought to a screen that says, “Period closing complete; log
issued”.
Now that you have opened your current period for postings, refer to the beginning of the
last section and complete posting to your G/L Accounts.
While you are completing OTHER CHAPTERS, and run into a “posting period” error, please refer to
this step to close the previous period and open the current period.
In this section, you will attempt to enter a G/L account document posting for $5,000,000 and resolve the
error that occurs.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Document Entry Enter
G/L Account Document
75: What is the transaction code to enter a general ledger account posting?
Remember, confirm your company code by checking the screen title at the top.
In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information in the Header Section:
Click Enter .
You will receive an ERROR message that says, “You may only post documents up to USD 500,000.00”
Adjust the amount for both the bank account and common stock to $500,000.
Click Post .
You will receive a message that says “Document ######## was posted in company code US##”.
In this section, you will display and verify your General Ledger account balances after having completed
the two journal entries in the previous step.
In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu Accounting Financial Accounting General Ledger Account Display
Balances
In the “G/L Account Balance Display” screen, enter the following information:
Click Execute .
Identifier:
Client: