CPPP Tender Creation User Guide-Ver-v1.09.04

Central Public Procurement Portal
(http://eprocure.gov.in/epublish/app)
User Guide
For
ePublishing
(Tender Creation)
Version: v1.09.04
Dated: 25th July 2016
National Informatics Centre Central Public Procurement Portal
National Informatics Centre

Conditions
Information contained in this guide is confidential in nature and is not to be disclosed or

duplicated, in whole or in part, for any purpose whatsoever, without written consent of
National Informatics Centre(NIC). Receipt of this guide is considered acceptance of these
conditions.
Accuracy
All information in this guide is based on the latest product information available at the
time of printing. NIC has carefully reviewed the accuracy of this guide, but cannot be
held responsible for any omissions or errors that may appear.
NIC reserves the right to revise this publication and make changes in its content without
notifying any person of such revision.
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other National Informatics Centre marks, are trademarks or registered trademarks,
owned by National Informatics Centre, India.
Support
The Help Desk will be your first point of contact at NIC.
Telephone: For any queries, please call 24 x 7 helpdesk No.: 0120-4200462, 0120-
4001002
Email: Kindly send your Technical queries to [email protected]
National Informatics Centre,

Department of Information Technology
Ministry of Communications and Information Technology
A-Block, CGO Complex, Lodhi Road, New Delhi - 110 003, India
© 2008 Tenders NIC, All rights reserved.
CPPP User Guide- Tender creation Version: v1.09.04 Page 2 of 15

Table of Contents
1 TENDER CREATION.........................................................................................4
1.1 BASIC DETAILS...........................................................................................5
1.2 COVER DETAILS........................................................................................11
1.3 NIT (NOTICE INVITING TENDERS) DETAILS........................................................12
1.4 WORK ITEM DETAILS..................................................................................17

1 Tender Creation
Department Users with the Procurement Officer Admin role can only create the tenders.
To create tenders:
1. Launch the Central Public Procurement Portal site.
Enter the login ID

and password
Click this button

to login
Figure 1: Login screen
2. Enter the registered user Login ID and Password allotted to the creator.
3. Click the ‘Login’ button.
System displays the Dashboard screen.
Click this tab to

create new tender
Figure 2: Dashboard screen

4. Select the ‘Tender List’ tab from the left menu on the dashboard screen.
System displays the Tender Management screen.
Click here to
new tender
Figure 3: Tender Management screen
On the tender management screen,
5. Click the ‘Create New Call for Tender’ button to create the tender.
System displays Basic Details screen.
1.1 Basic Details
Figure 4: Basic Details screen
Basic details of the Tender Creation Process is captured in 3 screens
NOTE:
 Tender reference number: Can be the file number.

 Tender type: It is the type of tender. It could be any of the above shown
option like Open / Limited / EOI / Auction / Single
NOTE:
 Form of contract: It refers to the type of contract to which the tender

belongs. It could be any of the above shown link Piece Work / Lump Sum /
Fixed Rate / Turn Key etc
NOTE:
Number of covers: This refers to the number of packet(s) the bidder needs to submit
his bid documents in. It could be done in the following ways:
 1 -- (fee+pre qual+technical bid+financial bid)
 2 -- (fee+pre qual+technical bid)/ (financial bid)

 3 -- (fee)/ (pre qual+technical bid)/ (financial bid)
 4 -- (fee)/ (pre qual) /(technical bid)/ (financial bid)
NOTE:
Tender category: Refers to type of category the tender falls in, it could be any of the
above shown i.e.:
 Goods - Any Tender pertaining to supply / purchase of Goods
 Services – Service oriented tenders
 Works – Relating to carrying out of various categories of work.
NOTE:
Account type head: Refers to the type of account head the tender falls in.
It could be:
 State Govt. Funded
 Central Govt. Funded

 Any Other head
1.2 Cover Details

System displays Cover List screen.
Click these icons to

add Technical and
Financial documents
Figure 5: Cover List screen – 1
On the cover list screen,
6. Click the ‘Add Documents’ icon corresponding to the Cover Type to add
required technical/financial content in the cover to be submitted by the bidder.
System displays the added documents counts in Cover Documents column as

shown in the below figure.
Cover Document
Counts
Figure 6: Cover List screen – 2
On the cover list screen,

7. Click the ‘Next >’ button.
1.3 NIT (Notice Inviting tenders) Details

System displays NIT Document screen.
Click this button to

navigate to the
previous screen

upload NIT document
Figure 7: NIT Documents screen
On the NIT document screen,
8. Click the ‘Upload’ button to upload NIT documents.
System lists the document in the Tender Document table with ‘Verify’ link as
shown in the below figure.
NOTE:
NIT is Notice Inviting Tender – This is a document which informs the details of
the tender in a concise way. On reading this the salient points of tender being
floated can be understood.

Click this link to

verify the document
Figure 8: NIT Document Verify status
On the NIT document screen,
9. Click the ‘Verify’ link and validate the document to ensure that the correct
document is uploaded.
System changes the Action to ‘Verified’ as shown in the below figure.
Action is changed to
verified status
Click this button

to proceed
Figure 9: NIT Document Verified status
After verifying the NIT documents,

1.4 Work Item Details

System displays Work Item Details screen.
Fill all the Basic Details

details
Click this button

to proceed
Click this button

to exit
Figure 10: Work Items Details screen
On the work item details screen,
11. Fill the ‘Work Item Details’ as applicable.
12. After entering all the relevant details, Click the ‘Next >’ button.
Alternatively, click the ‘Cancel’ button to exit.
System displays Fee Details screen.
Figure 11: Fee Details screen
On the fee details screen,
13. Fill the ‘Tender/EMD Fee Details’ as applicable. If EMD exemption is allowed
for the tender, click Yes button otherwise No button.

14. After entering all the details, Click the ‘Next >’ button.
System displays Critical Dates screen.
NOTE:
 Tender fee can be zero (0) in this case the tender fee payable to and tender
fee payable at options will not be seen. Many tenders do not have any Tender
Fee associated with it.
 EMD fee can not be zero (0). If the Tender Cost is Zero, EMD can be zero.
Click this button

to proceed
Click this
button to exit
Figure 12: Critical Dates screen
On the critical dates screen,
15. Declare/update all the required dates in ascending order.
NOTE:
 Publishing Date/Time: This is the date & time on which the created tender will
be published on to the website. It is not mandatory that the publishing date &
time would be same as the creation date, but can also be any future date & time
on which the designated department user wants the tender to appear on the site.
 Document download/Sale start date & time: This is the date & time from
which the various documents related to the tender can be downloaded by the
bidders.
 Document download/Sale end date & time: This is the date & time till which
the various documents related to the tender can be downloaded by the bidders.

 Seek clarification start/ end date & time: This is the time period during
which the bidders can get any queries resolved using online system.(Not
relevant in e-Publishing)
 Bid submission start date & time: This is the time from which the bidders can
start submitting their bid.
 Bid submission closing date & time: This is the time till which the bidders can
submit their bid.
 Bid opening date & time: This is the date & time at which the bids will be
opened.
Click the ‘Next >’ button.
System displays Work Items Documents screen.

go to the previous
screen

upload work item
documents
.
Figure 13: Work Item Documents screen
On the work item documents screen,
16. Click the ‘Upload’ button.
17. Upload the work item documents one by one relevant to the tender.
System lists the updated document in Work Items Documents table and displays
the verified status as shown in the below figure.
NOTE:
The following documents can be uploaded in this section:
 The completed Tender document in PDF format

 BOQ(bill of quantity-not necessary for e-publishing)
 Additional Documents
Action is changed
to verified status

proceed
Figure 14: Verified Work Item Document
On the work item documents screen,
System displays View Tender Information screen with the added document
details as shown in the below figure.
Click this button to go

to the previous screen
Click this button to edit

corresponding details
Newly added work item

details document
Figure 15: View Tender Information screen with Work Item Documents

System creates the tender in the Publish Tender folder and it is ready for
publishing.
***This concludes Tender creation user guide***

CPPP Tender Creation User Guide-Ver-v1.09.04

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Central Public Procurement Portal

National Informatics Centre

Information contained in this guide is confidential in nature and is not to be disclosed or

The Help Desk will be your first point of contact at NIC.

Email: Kindly send your Technical queries to [email protected]

National Informatics Centre,

CPPP User Guide- Tender creation Version: v1.09.04 Page 2 of 15

1.1 BASIC DETAILS...........................................................................................5

1.2 COVER DETAILS........................................................................................11

1.3 NIT (NOTICE INVITING TENDERS) DETAILS........................................................12

1.4 WORK ITEM DETAILS..................................................................................17

CPPP User Guide- Tender creation Version: v1.09.04 Page 3 of 15

1. Launch the Central Public Procurement Portal site.

Enter the login ID

Click this button

Figure 1: Login screen

3. Click the ‘Login’ button.

System displays the Dashboard screen.

Click this tab to

Figure 2: Dashboard screen

CPPP User Guide- Tender creation Version: v1.09.04 Page 4 of 15

System displays the Tender Management screen.

Figure 3: Tender Management screen

On the tender management screen,

System displays Basic Details screen.

1.1 Basic Details

Figure 4: Basic Details screen

Basic details of the Tender Creation Process is captured in 3 screens

 Tender reference number: Can be the file number.

CPPP User Guide- Tender creation Version: v1.09.04 Page 5 of 15

 Form of contract: It refers to the type of contract to which the tender

 1 -- (fee+pre qual+technical bid+financial bid)

 2 -- (fee+pre qual+technical bid)/ (financial bid)

CPPP User Guide- Tender creation Version: v1.09.04 Page 6 of 15

 3 -- (fee)/ (pre qual+technical bid)/ (financial bid)

 4 -- (fee)/ (pre qual) /(technical bid)/ (financial bid)

 Goods - Any Tender pertaining to supply / purchase of Goods

 Services – Service oriented tenders

 Works – Relating to carrying out of various categories of work.

 State Govt. Funded

 Central Govt. Funded

 Any Other head

1.2 Cover Details

Click these icons to

Figure 5: Cover List screen – 1

On the cover list screen,

System displays the added documents counts in Cover Documents column as

Figure 6: Cover List screen – 2

On the cover list screen,

CPPP User Guide- Tender creation Version: v1.09.04 Page 8 of 15

7. Click the ‘Next >’ button.

1.3 NIT (Notice Inviting tenders) Details

Click this button to

Click this button to

Figure 7: NIT Documents screen

On the NIT document screen,

8. Click the ‘Upload’ button to upload NIT documents.

CPPP User Guide- Tender creation Version: v1.09.04 Page 9 of 15

Click this link to

Figure 8: NIT Document Verify status

On the NIT document screen,

System changes the Action to ‘Verified’ as shown in the below figure.

Click this button

This concludes Tender creation user guide