NARAYANA VIDYALAYAM, AMRAVATI

INFORMATION TECHNOLOGY- X

Part B: Vocational Skills

1. Digital Documentation (Advanced)

Session 1: Create and apply styles in the document

Assessment time
C. Answer the following questions.
1. Write a short note on style.
Ans- A style is a collection of formatting instruction. Word provides large collection of styles that allows
you to quickly change the appearance of your document.

2. What are the steps to create a new style?

Ans- To create a new style:
Step 1: Select the text on which style is to be applied. Click on the launcher button in the style group.
Click on the new style button located on the bottom left of the task pane.
Step 2: The create new style form formatting dialogue box appears, type the name for the new style in the
name text box and select the formatting feature for the style.
Step 3: Select the radio button new document based on the template. This will add this new style for all
the documents in use.
Step 4: Click on okay button and the new style will be available in the list.

3. How do you select a style?

Ans- Word provides many building styles that are used in changing the appearance of the text. To select
the style:
Step 1: Select the text that you want to format
Step 2: In the stylish group under the home tap, hover the mouse on each side to see a live preview in the
document.
Step 3: You can also click on more button which will provide you different styles in the style group.
Step 4: Select the styles that you want to apply. The selected style will be applied on the text.

4. How can you modify any style in the word?

Ans-To modify a style:
Step 1: Click on launcher button in the style group. The style task pane open.
Step 2: Right click on the selected style.
Step 3: Click on modify option from the shortcut menu.
Step 4: The modified style dialogue box appears. Make the desired changes to the formatting. You can
also change the name of the style.
Session 2: Insert and use images in a document

Assessment time
C.Answer the following question:
1. How will you place text in a shape?
Ans-Adding text in a shape:
Step 1:Right click on the shape and select the add text option. The cursor appears inside the shape.
Step 2: Type the required text.

2. Write step to insert a picture in a word.

Ans- Word insert our picture in a document to make it attractive.
Step 1: click on the insert tab.
Step 2: click on the picture in the illustration group. The insert picture dialog box appears.
Step 3: select a picture to be inserted.
Step 4: click on the insert button.

3. How do you resize a shape?

Ans-We can resize a picture, we can we see small white box around the picture. These boxes are called
resize handles. The resize handles are used to resize a shape.

4. Write a short note on clipart.

Ans- Clipart is a collection of picture or image that can be imported into a document. After inserting a
picture we can edit it. We can resize it, rotate it or crop it.

5. Define the following term:

A. Resizing a picture
Ans- When we select a picture, we see small white box around the picture. These boxes are called resize
handles. The resize handles are used to resize a picture.

B. Rotating a picture
Ans- When we select a picture, we see a circle with an arrow on the top of the picture. This circle is called
rotate handle. The rotate handle is used to rotate a picture.

C. Cropping a picture
Ans- Cropping means to remove an unwanted portion of an image.

6. What are the steps to insert a special character in your document?

Ans- Microsoft word allows you to add special characters like @,#,*,_,etc in the document.
To insert the special characters:
Step 1: select the insert tab and click symbol drop down on option on the symbol group.
Step 2: click more symbol options in the drop down list to open symbol dialog box.
Step 3: click on special character tab.
Step 4: choose the required special character to be insert and click insert button.
7. What do you understand by text wrapping?
Ans- Text wrapping feature helps to adjust the text with respect to the inserted object in the document so
that the object and a text should not overlap each other. There are two ways to wrap any text around an
object.
 Using wrap text option
 Using layout dialog box

8. How does the text wrapping option help in placing the picture in a text?
Ans- The different text wrapping setting from the available options are:
Square: grab the text along the four side of the border frame of the object.
Tight: wraps up the text closely with the inserted object.
Behind text: the text appears in front of the text i e. The object goes behind the text.
In front of text: places the object in front of the text i.e. the text appears behind the object.
Top and bottom: places the text above and below the object but not along the sides.
In line with text: the inserted object appears in line with the text i.e. the text appears from the bottom line
of the inserted object.
Through: the text flow around the image, similar, the tight option.

9. Describe any full text wrapping options available in the word processing software.
Ans- Square: grab the text along the four side of the border frame of the object.
Tight: wraps up the text closely with the inserted object.
Behind text: the text appears in front of the text i e. The object goes behind the text.
In front of text: places the object in front of the text i.e. the text appears behind the object.

Season 3: Create and use template

Assessment time
Answer the following question:
1. What is template?
Ans- Template allows us to reuse the same structure and style in a numerous document. Word 2010 has
various predefined tablet that can be used to create different types of documents such as letter, pamphlets,
business cards, calendar, browsers etc. In other words a template is a document type that creates a copy of
itself when you open it.

2. How does a template help in creating a document?

Ans- In word 2010, you can create a template by saving a document as a .dotx file or .dot file. There are
different methods to create a template in a world:
Creating a blank template
Creating a template based on the existing template
Creating a template using built in templates
Creating template by downloading a template
3. Write the step by step procedure to create a blank template.
Ans- Creating a blank template:
Step 1: select the new options in the file tab. A gallery of template will be displayed.
Step 2: select blank document.
Step 3: click on the create button
Step 4: a template will be created in a new document. Make the appropriate changes in the page layout
like orientations, margins, style etc. as per your need.
Step 5: after making all the required changes, click on the save as option in the file tab.
Step 6: enter the suitable name for the template in the file name text box and select word template from
the drop down menu of save as type box.
Step 7: click on save button.

4. How can you create a template based on existing template

Ans- Creating a template based on the existing template
Step 1: select new options in the file tab
Step 2: under the available template section, click on the new form existing option. The new form existing
document dialog box appear.
Step 3: locate and select the template or document that you want as a base for your new template.
Step 4: click on the create new button.

Session 4: Create and customize table of contents

Assessment time
C. Answer the questions:
1. How can you create a table of contents using inbuilt types?
Ans- You can build an automated table of content in your document by using the table of content option.
To create table of content:
Step 1: In the document, place the cursor where you want to insert the table of content.
Step 2: click on the reference tab and select the table of contains option.
Step 3: you will get three sub menu automatic 1, automatic 2and manual table. Select any one of them
either automatic one or automatic 2.
Select insert table of content option. A table of contain dialog box will appear.
Select the number of levels you want to have in your table of content. You can turn on or turn off the
show page number option. Once done click the ok button to apply the option.

2. How can you customize the table of contents in your document?

Ans- You can easily customize the table of contents as per your requirement using a table of content
dialogue box.
To customize the table of contents:
Step 1: click on reference tab and select the table of content option.
Step 2: sub menu list will appear. Select insert table of content option.
Step 3: a table of content dialogue box will appear. Click on modify button. The style dialogue box will
appear.
3. Give steps to delete table of contents from your document.
Answer to delete a table of contents from the document:
Step 1: click on reference tab and select the table of contents option
Step 2: select remove table of content option. The table of contains will be deleted from the document.

Session 5: Implement mail merge

Assessment time
Answer the following question:
1. Define data source and main document.
Ans- The process of mail merge involves combining two document. These two documents are:
main document-this is the document that contains the letter or text which is to be sent. For example an
invitation.
Data source-this is the file where the addresses of all the recipients are stored.

2. What is the use of mail merge feature in Microsoft word?

Ans- Mail merge is the feature in word that lets you send a similar document to multiple user full stop the
content of document remains same, except for the recipient address or some information specific to each
recipient.

3. Explain briefly the process to merge main document with the data source.
Ans- step 1: place the cursor in the main document where we want the fields to be inserted.
Step 2: click on insert March field option from the right and insert field group.
Step 3: choose the required field. Again, place the cursor to another place in the document for the next
field and insert it in the same manner.
Step 4: click on finish and merge option from the finish group to complete the mail merge process.
Step 5: choose edit individual documents option. The merge to new document dialog box appear.
Step 6: select all option and click on OK button.
The most letter will be opened in a word window for further editing or printing.

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