FMISver2 0

FINANCIAL AND INFORMATION MANAGEMENT SYSTEM
FOR TOTOPS COMPANY
Capstone Project
Submitted to the Faculty of the
Department of Information Technology
Cavite State University - Silang Campus
Biga I, Silang Cavite
In partial fulfillment of the

Requirements for the degree
Bachelor of Science in Information Technology
CARL T. LABININAY
DAVID A. SUMADSAD
GENER S. ANDALECIO
2022
BIOGRAPHICAL DATA
Mr. Gener S. Andalecio was born April 12, 1999 in Binaritan, Morong, Bataan.
He presently resides in Rodelas Apartment, Creekside, Puting-Kahoy, Silang Cavite. He
completed his primary education at Binaritan Elementary School, Binaritan Morong
Bataan year 2012. He accomplished his work immersion in Converge ICT Solutions,
Nuvali, Santa Rosa, Laguna month of February 2018. In his secondary level, he
graduated from Santo Domingo National Highschool, Santo Domingo, Santa Rosa,
Laguna year 2018. He is enrolled in Cavite State University Silang Campus, and took up
a Bachelor of Science in Information Technology.
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BIOGRAPHICAL DATA
Mr. Carl T. Labininay was born October 7, 1999 in Cavite City, Cavite. He
presently resides in Estebat Apartment, San Vicente 2, Silang Cavite. He completed his
primary education at Biblica La Delle Academy, Marahan II, Alfonso, Cavite year 2012.
In his secondary level, he graduated from Biblica La Delle Academy, Marahan II,
Alfonso, Cavite year 2018. He accomplished his work immersion at Korean Hospital,
Trece Martires City, Cavite month in March 2018. He is enrolled in Cavite State
University Silang Campus, and took up a Bachelor of Science in Information
Technology.
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BIOGRAPHICAL DATA
Mr. David A. Sumadsad was born July 4, 1999, in Cavite City, Cavite. He
presently resides in Kaong, Silang Cavite. He completed his primary education at Kaong
Elementary School, Kaong, Silang, Cavite year 2012. At his secondary level, he
graduated from Philippine Christian University, Dasmariñas, Cavite year 2018. He
accomplished his work immersion Brightways Academy Dasmariñas, Cavite month of
March 2018. He is enrolled in Cavite State University Silang Campus, and took up a
Bachelor of Science in Information Technology.
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ACKNOWLEDGMENT
The accomplishment of this study will not be possible without the help of
numerous individuals who undoubtedly shared their knowledge and support for this
endeavor. The authors would like to express their deepest appreciation and gratitude to
the following people, who helped them carry out the work successfully:
Cavite State University-Silang Campus for admitting us in the first place, wherein
this premier university in historic Cavite was recognized in the development of globally
competitive and morally upright individuals;
Mr. Rodel Antang, thesis adviser, and Mr. Cereneo Santiago Jr., technical adviser
for their full assistance in using their expertise to make this thesis technically presentable;
and for their immeasurable patience during its process;
The dearest parents; Janet Andalecio, Nero Andalecio, Marilyn, Labininay, Joel
Labininay, Josephine Sumadsad, Marianito Sumadsad who supported us financially,
emotionally, and to our friends who encouraged us to keep going despite all the
challenges we faced;
The secretaries, human resources, and all the staff of the TOTOPS Company, for
catering the needed information to accomplish this study and provide a well-functioning
system for the company, and to the TAGS department who provided us additional
knowledge to complete this study;
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Above all, we gave the highest gratitude to our God Almighty, the Author of the
universe, the provider of knowledge and wisdom. His divine intervention was deeply felt
during times of need that gave us strength throughout the dire situation. And for keeping
the researchers together after all the miscommunication and displeasure.
GENER S. ANDALECIO
CARL T. LABININAY
DAVID A. SUMADSAD
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ABSTRACT
ANDALECIO, GENER S, LABININAY, CARL T., SUMADSAD, DAVID A.,
Financial and Information Management System for Totops Company. Capstone
project, Bachelor of Science in Information Technology. Cavite State University, Silang
Cavite. January 2022. Adviser: Rodel Antang.
This study was conducted to develop a desktop-based system for Totops
Company, that will help in their financial management system.
In developing the system, the tool that is used by the researchers in developing the
Financial and Information Management System were PhpMyAdmin, XAMPP, Visual
Studio, and Windows Form C# Language. The UI design was provided by the Company's
graphic editor. The researchers conducted a face-to-face interview with the secretaries
and HR of the company to provide the necessary information for developing the system.
The concern of the secretaries is well tabled and the researchers figured out the
possible solutions to the company's concerns regarding the lack of necessary tools in
computing and recording financial information, and inventory management of the
company.
The result of the evaluation from the participant was Very Good with a composite
mean score of 3.42 and 0.69 for standard deviation. It met the requirements as specified
in the ISO25010 standard such as functional suitability, performance efficiency,
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compatibility, usability, reliability maintainability, and portability. This system promotes
security because the system is only accessible to a few users such as secretaries, and
gives better organization because it features a search bar in all menus for a quicker
experience in searching specific information. As the company grows and adds finance
and accounting contractors or staffers, financial management gets more complicated.
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TABLE OF CONTENTS
Page
BIOGRAPHICAL DATA………………………………………………………...….ii
ACKNOWLEDGMENT………………………………………………………..……v
ABSTRACT…………………………………………………………………….……vii
INTRODUCTION…………………………………………………………………....1
Statement of the Problem……………………………………………………...2
Objectives of the Study……………………………………………….…….…3
Significance of the Study……………………………….………………….….4
Time and Place of the Study……………………………………….……….…5
Scope and Limitations of the Study…………………………………………...5
Conceptual Framework………………………………………………………..6
Definition of Terms……………………………………………………..….….8
REVIEW OF RELATED LITERATURE……………………………………….…9
Synthesis………………………………………………………………………14
METHODOLOGY……………………………………………………………..……15
Research Design……………………………………………………………....15
Development Process………………………………………………………....15
Population and Sampling…………………………………………………..…18
Description of Respondents………………………………………….…….....18
Data Gathering Procedure…………………………………………………....18
Research Instrument……………………………………………………….....19
Data Analysis………………………………………………………………....21
RESULTS AND DISCUSSION………………………………………………….....23
Design of Financial and Information
Management System…………………………………22
ix
Development of Financial and Information
Management System……………………………….……….…23
Evaluation Results of Financial and
Information Management System……………………………..23
SUMMARY, CONCLUSION, AND RECOMMENDATIONS…………………..32
Summary of Findings…………………………………………………….……32
Conclusion…………………………………………………………………….35
Recommendations………………………………………………………….….36
REFERENCES…………………………………………………………………….…37
APPENDICES…………………………………………………………………….….40
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LIST OF TABLES
Tables Page
1 Functional Suitability of Financial and

Information Management System……………………………………24
2 Performance Efficiency of Financial and
Information Management System………………………………….....25
3 Compatibility of Financial and Information
Management System……………………………………………….…25
4 Usability of Financial and Information
Management System………………………………………………….26
5 Reliability of Financial and
Information Management System……………………………….…27
6 Security of Financial and Information
Management System…………………………………………….....27
7 Maintainability of Financial and Information
Management System…………………………………………….…28
8 Portability of Financial and Information
Management System…………………………………………….…29
9 The overall evaluation result of Financial and
Information Management System……………………………….…30
LIST OF FIGURES
Figures Page
1 Conceptual Framework of the Study……………………………………..6
2 Agile Methodology………………………………………………………16
3 Design of the Financial and Information
Management System…………………………………………………22
4 Financial and Information
Management System Features…………………………………….…23
5 Financial and Information
Management System Login Form…………………………………...23

LIST OF APPENDICES
Appendix Page
A Sample Evaluation Instrument……………………………... 41

B Timetable Activities …………………………..……………. 45
C Budgetary Estimate………………………..………………... 47
D Actual Photo of the System………………………...……….. 49
E Curriculum Vitae……………………….…………………… 51
F Photo Documentation…………..…………………………… 55
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LIST OF APPENDIX TABLES
Appendix
Table
Page
A Gantt Chart…………………………………………… 46
B Budgetary Requirements……………………...……... 48
C Expenses………………………...…………………… 48
xiv
LIST OF APPENDIX FIGURES
Appendix
Figures Page
1 Sample from Subject Matter Expert………………...……………… 42
2 Sample from IT Expert…………...………………………………… 43
3 Sample from Potential User………………………………………… 44
4 Payroll System……………………………………………………… 50
5 Account Registration Section……………………………………….. 50
6 Financial Management System……………………………………… 50
7 Inventory Management System……………………………………… 50
8 Pre- Defense………………………………………………………… 56
9 Interview of the Client…………………………………….………… 56
10 Final Defense…………………………………………..…………… 57
11 Run through Grammarly App for detecting plagiarism…………….. 57
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FINANCIAL AND INFORMATION MANAGEMENT SYSTEM FOR TOTOPS

COMPANY
Gener S. Andalecio
Carl T. Labininay
David A. Sumadsad
A capstone project manuscript submitted to the faculty of the Department of Information

Technology, Cavite State University – Silang Campus, Silang Cavite in partial
fulfillment of the requirements for the degree Bachelor of Science in Information
Technology with Contribution No. ______. Prepared under the supervision of Rodel
Antang.
INTRODUCTION
The financial management information system is of great value and importance
for a business organization. It involves collecting and analyzing financial data which is
used in running a business in a way wanted as well as making good financial decisions.
According to Tech Target Contributor (2022), A financial management system is a
methodology and software that an organization uses to oversee and govern its income,
expenses, and assets with the objectives of maximizing profits and ensuring
sustainability." Andy Marker (2017) Management information systems (MIS) is a
changing and challenging field. Modern businesses can't survive for long without using
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some sort of MIS to manage massive amounts of data, and there are plenty of
opportunities to study or work in the discipline.
Financial Management Information Systems (FMIS) support the automation and
integration of public financial management processes including budget formulation,
execution, accounting, and reporting. FMIS solutions can significantly improve the
efficiency and equity of government operations and offer great potential for increasing
participation, transparency, and accountability. Whenever FMIS and other PFM
information systems (for example, e-procurement, payroll, debt management) are linked
with a central data warehouse (DW) to record and report all daily financial transactions,
offering reliable consolidated platforms can be referred to as integrated FMIS (or
IFMIS). The World Bank is a leading provider of financing and technical assistance for
FMIS development.
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Statement of the Problem
Totops Company is a growing company. Therefore, the secretaries faced
difficulty in managing the company’s overall finances. Thus, the company was having
difficulty releasing the budget on time and managing the incoming and outcoming
stocks. Therefore, the solution is to create a system that would record and save every
transaction made throughout the company and manage its finances.
Background of the Problem
Before the age of computerized financial systems, all accounting processes were
performed by hand, using paper and pencil. Some small businesses still use this old
methodology, and TOTOPS Company is no exception. The thing behind manual and
computerized systems are the same, but the mechanics have changed. Accounting
processes that use paper journals, ledgers, and other similar tools require copious time to
complete tasks. Accountants will need to locate accounts and journals in the system
before recording entries. Checking account balances and reviewing information is also a
hassle. Accountants may also need to rifle through multiple documents to locate the
information requested by executives. Copying this information can also be inconvenient.
The lack of security is another common disadvantage of manual accounting.
Companies may be unable to prevent employees from reviewing sensitive data in paper
ledgers and journals. Files copied and stored on a computer may also be less secure. It
allows the employees to abuse financial information through fraud or embezzlement.
Disgruntled employees can deal irreparable damage to the information and destroy
financial records.
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Large organizations often find manual accounting difficult due to the lack of
multiple ledgers and journals. Most businesses will have one journal for accounts
payable, accounts receivable, payroll, and fixed assets. It means only one accountant can
work on a journal at a given time. Separating these ledgers into sub-ledgers can result in
less security and the potential for duplicating information in the accounting system.
The main reason for the development of financial information management systems is to
ensure the long-term financial stability of the business. The business aims to gain profits,
and these profits help them meet day-to-day activities while making them worthwhile.
The business' growth determines how the finances are held and managed. The financial
management system aims to keep track of all finances and inventory details in one
system. Therefore, it is essential for all kinds of businesses of all kinds.
The objective of the Study
The general objective of this study was to develop a Financial and Information
Management System for TOTOPS Company. The specific objectives are:
1. To design and develop a system that will;
 Manage the company’s finances by saving, listing, updating, and deleting
income and expenses and monitors the overall income and expenses of the
company.
 Manage the company's employee information by adding, editing, deleting,
and updating their information.
 Manage the company’s inventory by saving incoming and outcoming
transactions made by the company.

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2. Evaluate the performance of the system.
Significance of the Study
This study and development of the financial and information management system
is a compelling solution that would help those accustomed to the conventional way of
storing, saving, and managing information of the business.
Beneficiary. The result of this study will benefit the company by providing a
user-friendly system that handles and monitors the company’s employee information,
finances, inventory, and payroll.
Secretaries and Human Resources. The secretaries and HR of the company will
save time and efficiently compute the salary of every employee in the company and
manage the TOTOPS Company's information and financial affairs.
Future Researchers. The study was conducted to assist future researchers in the
application of financial and information management system. This study can serve as a
guide to the researchers who would conduct financial and information management
system.
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Time and Place of the Study
The study was developed from October 2021 up to the present time at Cavite
State University-Silang Campus and implemented throughout the year.
Scope and Limitation of the Study
The development of a financial and information management system is to ensure
the long-term financial stability of the business. The system is capable of managing the
company's finances and cash flow, monitoring the inventory, handling payroll, and
saving the employee information.
The system is limited to our client, TOTOPS Company. TOTOPS Company has
six departments, TOTOPS Home Builders, TOTOPS Glass Aluminum Services,
TOTOPS Steel and Metal Fabrication, TOTOPS Clothing Line, TOTOPS Alpha Global
Solutions, and TOTOPS Multimedia Production. The system handles the overall budget
and manages the cash flow throughout the company. The system is does not offer online
support, the system is only accessible on-site on a desktop computer in the company
because it only saves data locally. The system only works for desktop computers, and
laptops, it cannot be accessed though mobile phones or tablets.

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Conceptual Framework
Based on the foregoing concepts, theories, and findings of related literature,
studies, and insight taken from them, a conceptual model was developed as shown below:
INPUT PROCESS OUTPUT
1. Knowledge
Requirements
a. Basic Transaction
Management
Learnings
b. Knowledge in
Programming
c. Software
Requirements a. Planning
b. Developing
2. Software c. Design Financial and
Requirements d. Testing Information
e. Deploying Management System
a. Windows Operating f. Review
System g. Launch
b. Workbench
c. Visual Studio 2019
d. Photoshop
3. Hardware
Requirements
a. Windows OS
b. Intel i3 processor
c. 4Gb ram
EVALUATION ISO 25010

Figure 1. Conceptual framework of the study
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Figure 1 shows the conceptual framework that represents the systematic development
involved to complete the study.
The input block shows the knowledge requirement, the software, and the hardware
requirement that is needed to complete the development of the system entitled Financial and
Information Management System.
The process block has the following steps: (a) Planning; (b) Developing; (c) Design; (d)
Testing; (e) Deploying; (f) Review; (g) Launch. The following phases will assist the researchers
in their system.
The Output block shows the final output of the whole process while developing the
system. This is the result of all research made by proponents.

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Definition of Terms
Accounting System refers on how you keep your business’s records.
Adobe Photoshop refers to the application used to edit pictures for the background and
icon design.
Financial Management refers to the flow of the financial management system that is
concerned with profitability, expenses, cash, and credit, so that the "organization may
have the means to carry out its objective as satisfactorily as possible.”
Fixed assets refers to the assets that are purchased for long-term use and are not likely to
be converted quickly into cash, such as land, buildings, and equipment
Irreparable damaged refers to the risks of not having a well-managed financial
management system.
MySQL Workbench refers to he application used to create the database for the system.
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REVIEW OF RELATED LITERATURE
This chapter presents the related literature, studies, and most recent systems that
are related to our study, Financial and Information Management Systems.
Financial Management System
A financial management system is the software and processes used to manage
income, expenses, and assets in an organization. In addition to supporting daily financial
operations, the purpose of a financial management system is to maximize profits and
ensure long-term enterprise sustainability.
Tom Wards (2022) “What is Financial Management System?” Quite simply,
without some kind of accounting software, an organization would not survive. At the
most basic level, every organization needs systems to manage the flow of money in and
out of the business. But a truly effective financial management system can do more:
optimize profitability, measure cash flow, determine tax obligations, ensure compliance,
and maintain long-term enterprise sustainability.
At the outset, financial management responsibilities within a startup include
making and sticking to a budget that aligns with the business plan, evaluating what to do
with profits, and making sure your bills get paid and those customers pay you.
Suzy Strutner (2022) As the company grows and adds finance and accounting
contractors or staffers, financial management gets more complicated. You need to make
sure your employees get paid, with accurate deductions; properly file taxes and financial
statements; and watch for errors and fraud.

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Financial management refers to the strategic planning, organizing, directing, and
controlling of financial undertakings in an organization or an institute. It also includes
applying management principles to the financial assets of an organization, while also
playing an important part in fiscal management. The financial manager has to calculate
the number of funds an organization requires. This depends upon the policies of the firm
concerning expected expenses and profits. The amount required has to be estimated in
such a way that the earning capability of the organization increases. Prachi Juneja (2022)
Financial Planning is the process of estimating the capital required and determining its
competition. It is the process of framing financial policies with procurement, investment,
and administration of funds of an enterprise.
Another reason to develop a financial management system is to manage your cash
flow. Operating expenses such as payroll, office supplies, insurance, and utilities must be
paid. You want to look ahead to see how much is due in your accounts receivable and
whether it is enough to meet those expenses by the due dates. Better management of your
cash flow is possible if you shorten the number of times customers have to pay invoices.
Additionally, you could renegotiate due dates with vendors.
Financial Management Information System
Since 1984, the World Bank has financed 87 Financial Management Information
System (FMIS) projects in 51 countries totaling over US $2.2 billion, of which US $938
million was for FMIS-related information and communication technology (ICT)
solutions. This study presents the World Bank's experience with these investment
operations to share the achievements and challenges observed, and guide for improving
the performance of future projects. The report is structured according to four overarching
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questions: What historical patterns emerge from World Bank-financed Treasury/FMIS
projects? This includes an analysis of project scope, cost, duration, design, objectives,
and ICT solutions, among other aspects. How have such projects performed according to
various criteria? What are the key factors that contribute to the success and failure of
projects? What have we learned that could be useful for future projects? The findings of
this report are primarily based on the 2010 FMIS Database, which includes 55 closed and
32 active FMIS projects implemented between 1984 and 2010 (7 pipeline projects are
also analyzed in some sections). The data was gathered primarily from internal World
Bank documents and sources and complemented with interviews with project teams. The
Database contains a rich set of operational data and performance ratings for the benefit of
the World Bank task teams, government officials, and other specialists involved in FMIS
projects. Compared to the previously prepared draft FMIS report in 2003 (Dorotinsky and
Cho), this study is based on a broader set of projects and documents in analyzing the
performance and outputs of the FMIS projects and presents a more in-depth analysis of
the success and failure factors. Based on the findings of the current study, the
interventions of the World Bank in the design and implementation of FMIS solutions
have been reasonably successful in most countries.
Financial management information systems (FMIS) are essential for economic
stability and for improving fiscal efficiency and transparency. It is increasingly important
that FMIS provides comprehensive functional coverage, as well as architecture and
technologies that are flexible and modular without any loss of efficiency or effectiveness.
This FMIS Project Guide describes the strategic, organizational, functional,
technological, and operational issues that must be addressed for the successful
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implementation of an FMIS. The Guide is divided into 14 self-contained chapters that
may be reviewed separately. They cover all significant aspects of designing,
implementing, and operating an FMIS, including detailed coverage of the issues
considered critical and alternative approaches for addressing these. Topics addressed
include the design and organization of project governance; management and indicators;
the legal framework; institutional arrangements; institutional capacity building;
conceptual models; public expenditure processes; data models and system requirements;
the analysis of alternatives for deciding whether to implement a new system or upgrade
an existing one; information security; procurement of hardware, software, and services;
system deployment; management models for operating the system; and the use of new
emerging technologies such as cloud computing, artificial intelligence, robotic process
automation, blockchain, mobile money, and data visualization technologies.
Inventory Management
Hong Shen, Qiang. Deng, Rebbaca Lao, and Simon Wu (2018) focused on
boosting inventory management to improve the supply chain of the company. A drop in
inventory is considered one of the most significant aspects of inventory management. In
practice, a small inventory level is not always a better solution, so manufacturers need to
maintain the correct amount of inventory at the correct level. As mentioned by Sunitha,
K. V. (2017) in her thesis, inventory management is vital for keeping costs down, when
meeting regulations. It is difficult to balance demand and supply and inventory
management to make sure that the balance is untouched.
The trained inventory management and good quality software will help make
inventory management a victory. The ROI of Inventory management has seen better
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revenue and profits, positive employee ambiance, and an increase in customer
satisfaction. Plinere, D. & Borisov, A. (2017), concluded that inventory management is
necessary for every company, having inventories. Companies have stock, but so much as
to keep away from overstock and out-of-stock situations. Inventory management can
better the company's inventory control existing condition and reduce costs of the
company. Jose, T., Jayakumar, A., & Sijo, M. T. (2019) found the difference between
EOQ & number of pieces purchased. It is observed that the company is not using EOQ
for buying the materials.
Therefore, inventory management is not reasonable. From the estimate of safety
stock, the company can decide how much inventory the company can keep in back stock
per annum. Mohamad, S. J. A. N. bin S., Suraidi, N. N., Rahman, N. A. A., & Suhaimi,
R. D. S. R. (2017) concluded that the efficiency of inventory management is a major
concern area of business. Suggestions are given to improve the performance of inventory
management, demand forecasting, scattered inventory & cycle counting. Atnafu, D. &
Balda, A. (2018) focus on inventory management & explain the relationship between
inventory management practices, competitive advantage & organizational performance.
The finding of the study on basis of data analysis is that there is a positive relationship
between competitive advantages and inventory management performance. And better
organizational performance gives a firm bigger capital to apply various inventory
management techniques.
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Synthesis
The related literature that was gathered by the researchers focused on 3 main
aspects of the study; First Financial Management, second Inventory management, and
lastly Information management.
It was stated in the provided literature that, a successful business must have
financial management. monitoring the inventory also matters. The needed information is
also a key to keeping the employee updated and staying on the right track for the
company. These 3 main aspects of the study play a significant role in every organization.
without some kind of accounting software, and it would not survive.
The studies gathered by the researchers inspired them to develop the proposed
system and serve as a core to the success of the development. The gathered data and
literature will provide enough summarized and synthesized data and information to
continue the study and its development.
This paper explores a functional approach to the design of a financial system in
which financial functions are the “anchors” or “givens” of such systems and the
institutional structure of each system and its changes are determined within the theory.
Financial markets in the Philippines have developed considerably since the Asian
Financial Crisis (AFC). Financial liberalization, prudential supervision, and regulatory
reforms have significantly improved the stability, efficiency, depth, and accessibility of
the domestic financial markets and institutions.

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METHODOLOGY
In this chapter, the researchers present the requirements and applications used in
the software needed to build this study. It presents the conduct of the system design,
system development, and functionality.
Research Design
The researcher used the descriptive developmental method. Gillaco (2018), discussed that
the descriptive method seeks the real facts about a current situation. Furthermore, this
method works primarily on the description, comparison, analysis, and interpretation of
data that exists. Meanwhile, Beb (n.d.) defined the developmental method as a body of
research literature that pertains directly to instructional development, which means the
output will be developed after conducting this research. In other words, the descriptive
developmental method is the systematic study of putting into the design, development,
and careful evaluation of instructional programs, processes, and products that must meet
the standard or criteria.
Development Process
Materials
The financial and information management system was developed using a desktop and/or
laptop with windows 10 edition, 64-bit operating system, intel 5 processor 16 Gb ram,
and 4Gb graphics card. The desktop-based system was developed using visual studio in
C# language, with PHPMyAdmin as its database, Microsoft word for the documentation,
and the system manual.

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Methods
The researchers explained methods regarding the applications' components and
processes, particularly the applications' research design and the process of development.
The researchers used agile methodology in developing the application.
MAINTENANC
PLANNING DESIGN TESTING
E
DEVELOPMEN IMPLEMENTA
ANALYZING
T TION
Figure 2. Agile Method
Figure 2 shows the agile methodology that the researchers used in developing the
desktop-based application.
Planning – The planning phase captured the requirements of the system and documented
them in a requirement specification document. Data gathered were taken face-to-face and
through virtual interviews responded to by the secretaries of the company. Some relevant
information came from one of the proponents working in the company.
Analyzing - This phase is concerned with establishing the ideal system that is needed for
the needs of the company. After interviewing the secretaries of the company, the
proponents have to analyze what the company lacks and come up with a system that will
help the company's needs.

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Design - In this phase, the researchers explained the prototype design of their application
to their client, including all the forms and modules that will be designed for the
application. After the researchers had explained the application, their client requested
some features to be done in the application and made very useful suggestions.
Development – In this phase, the researchers had already determined how the application
operates in terms of its features. The researchers used C# for coding, next is Visual
Studio using Windows form in C# language, PhpMyAdmin for its database, and XAMPP
to provide a connection to SQL. The researchers used Adobe Photoshop for its user
interface. The researchers used Microsoft Word for the documentation of the
development process and the system's instruction manual.
Testing – In this phase, errors are tracked and debugged. The system was tested by
reviewing its construction and exercising its function and examining the results.
Implementation – In this phase all project activities up to this point have been performed
in safe, protected, and secure environments, where project issues that arise have little or
no impact on day-to-day business operations. Once the system goes live, however, this is
no longer the case.
Maintenance – In this phase, the software or the system is updated, changed, or repaired.
This sort of maintenance is typically performed on a regular or semi-regular schedule,
often during non-peak usage hours, and keeps servers running smoothly.
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Population and Sampling Technique
The sampling technique used was quota sampling. The evaluators were consisting
of 20 potential users 5 IT experts, and 5 subject matter experts. They were chosen
because of their knowledge and experience in software application.
Description of the Respondents
The evaluators of the developed system were (30) persons. The participants were
chosen who met the following criteria:
The potential users were TOTOPS Company: (a) business owner and (b) staff.
The subject matter experts were (a) IT and (b). The IT expert evaluators of the developed
system must be (a) a graduate of Computer Engineering, Computer Science, Information
Technology, or any computer-related (b) teaching IT-related subjects in his field of
specialization, and (c) working in the IT industry with job functions related to his field of
study.
Data Gathering Procedure
The following steps to gather the data needed were taken in the study:
1. The researchers conducted an interview in TOTOPS Company with the
secretaries and HR.
2. One of the proponents is gathering information inside the Company as an
employee.
3. The interview was to gather data and information regarding the current status of
the company's financial, inventory, and information management.

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4. The researchers asked the administrators what kind of system they needed for the
company’s concern regarding financial and information management.
Research Instrument
The study used a standardized questionnaire for software quality. The
questionnaire was modified based on the requirements of the study.
Financial and Information Management System for TOTOPS Company, Subject
Matter Expert and IT expert-respondent received the questionnaire through Google Form
together with the System Demonstration Video sent to their Messenger. Evaluators had
requested to answer to select the number of response modes to indicate their degree of
agreement based on the indicators by using a 5point scale:
5 – Excellent (E). Indicated that the Financial and Information Management
System for TOTOPS Company, Subject Matter Experts, and IT respondents perceived
the required functions to be perfectly working.
4 – Very Good (VG). Indicated that the Financial and Information Management
System for TOTOPS Company and IT respondents perceived the required functions are
working very well.
3 – Good (G). Indicated that the Financial and Information Management System
for TOTOPS Company, Subject Matter Expert, and IT respondents perceived the
required functions are working but could be improved.

20
2 – Fair (F). Indicated that the Financial and Information Management System
for TOTOPS Company, Subject Matter Expert, and IT respondents perceived the
required functions are working but encountered a problem and need minor improvement.
1 – Poor (P). Indicated that the Financial and Information Management System
for TOTOPS Company, Subject Matter Experts, and IT respondents perceived the
required functions needing major improvement.
The mean ratings had interpreted and described based on their level of
perceptions on the given indicators as follows: 4.20 - 5.00 Excellent, 3.40 - 4.19 Very
Good, 2.60 - 3.39 Good, 1.80 - 2.59 Fair, 1.00 - 1.79 Poor.
21
Data Analysis
Statistics is one way of getting the information organized. To have a general view of the
acceptability of the study, a statistical tool is used.
Mean. Was used to evaluate the performance of the developed application in
terms of the evaluation criteria. Arithmetic mean is a sum of a collection of numbers
divided by the number of numbers in the collection. The collection is often a set of
results of an experiment, or a set of results from a survey.
The formula for solving the mean:
𝛴𝑥
Mean (𝑥) = 𝓃
Where: x = Sample Mean
∑ x = Sum of Measurement
N = Sample size
Standard Deviation. Use to compare the variability of the responses in the
indicators of the Application. A measure of the dispersion of a set of data from its mean.
The more spread apart the data, the higher the deviation. Standard Deviation is
calculated as the square root of variance.

22
The formula for the Standard Deviation:
Where: SD = Sample Standard Deviation
∑ = Sum of Measurements
x = Sample Mean
n= Sample Size
23
RESULTS AND DISCUSSION
This chapter presents the deliverables of each phase of the methodology used and the
results of the interview conducted by the researchers. The tabulation of the responses of
the participants is all shown and explained throughout this chapter for better transparency
towards the evaluation process.
1. The design contains and manages employee information, manages and monitors
the company's finances, can generate payroll, and record all transactions of
incoming and outcoming stocks in the inventory.
Figure 4. Financial and Information Management System Features

24
Figure 4 shows all the features that the system offers. The system was able to
manage the overall finances and monitor all the transactions within the company.
2. The development of the system requires a login form to promote security and
make sure that assigned employees are the ones who can access systems such as
the company owner, HR, and secretaries.
ADMIN/HR/SECRETARY
Figure 5. Financial and Information Management System Login Form
The developed agricultural information system was evaluated by 30 evaluators.
The instrument used was ISO 25010 standard for system and software quality
requirements.
25
The results are as follows:
Table 1. Functional Suitability of Financial and Information Management Systems
Indicator Mean Standard Verbal

Deviation Interpretation
Functional Completeness 3.93 0.64 Very Good
Functional Appropriateness 3.73 0.74 Very Good
Composite Score 3.83 0.69 Very Good
Scale: 4.20 - 5.00 Excellent, 3.40 - 4.19 Very Good, 2.60 - 3.39 Good, 1.80 - 2.59 Fair, 1.00 - 1.79 Poor
As seen in Table 1, the functional suitability of the developed Financial and Information
Management System obtained a composite mean of 3.83 with a standard deviation of
0.69 and a verbal interpretation of Very Good. The highest mean score in terms of
functional suitability is functional completeness with an obtained mean score of 3.93 and
standard deviation of 0.64, with a verbal interpretation of Very Good. On the other hand,
the lowest mean score in terms of functional suitability is functional completeness with
an obtained mean score of 3.73, with a standard deviation of 0.74 with a verbal
interpretation of Very Good.
The result implies that the system functions properly and is efficient for the users
which gave them satisfaction in using the system in terms of functionality.
Table 2. Performance Efficiency of Financial and Information Management System

Time behavior 3.70 0.75 Very Good
Resource utilization 3.67 0.76 Very Good
Capacity 3.77 0.63 Very Good
26

As seen in Table 2, the performance efficiency of the developed Financial and
Information Management System obtained a composite mean of 3.71 with a standard
deviation of 0.71 and a verbal interpretation of Very Good. The highest mean score in
terms of performance and efficiency is capacity with an obtained mean score of 3.77 and
standard deviation of 0.63, with a verbal interpretation of Very Good. On the other hand,
the lowest mean score in terms of performance and efficiency is resource utilization with
an obtained mean score of 3.67, with a standard deviation of 0.76 with a verbal
Table 3. Compatibility of Financial and Information Management Systems

Co-existence 3.70 0.65 Very Good
Interoperability 3.80 0.67 Very Good
As seen in Table 3, the compatibility of the developed Financial and Information
compatibility is interoperability with an obtained mean score of 3.80 and standard
deviation of 0.67, with a verbal interpretation of Very Good. On the other hand, the
27
lowest mean score in terms of compatibility is co-existence with an obtained mean score
of 3.70, with a standard deviation of 0.65 with a verbal interpretation of Very Good.
Table 4. Usability of Financial and Information Management System

Appropriateness recognizability 3.67 0.71 Very Good
Learnability 3.93 0.64 Very Good
Operability 3.83 0.79 Very Good
User error protection 3.80 0.66 Very Good
User interface aesthetics 3.80 0.66 Very Good
Accessibility 3.83 0.70 Very Good
As seen in Table 4, the usability of the developed Financial and Information Management
System obtained a composite mean of 3.81 with a standard deviation of 0.69 and a verbal
interpretation of Very Good. The highest mean score in terms of usability is learnability
with an obtained mean score of 3.93 and standard deviation of 0.64, with a verbal
interpretation of Very Good. On the other hand, the lowest mean score in terms of
usability is appropriateness recognizability with an obtained mean score of 3.67, with a
standard deviation of 0.71 with a verbal interpretation of Very Good.
Table 5. Reliability of Financial and Information Management Systems

28
Maturity 3.70 0.70 Very Good

Availability 4.00 0.59 Very Good
Fault tolerance 3.63 0.72 Very Good
Recoverability 3.93 0.74 Very Good
As seen in Table 5, the reliability of the developed Financial and Information
reliability is availability with obtained mean score of 4.00 and a standard deviation of
0.59, with a verbal interpretation of Very Good. On the other hand, the lowest mean score
in terms of reliability is fault tolerance with an obtained mean score of 3.63, with a
Table 6. Security of Financial and Information Management Systems

Confidentiality 3.73 0.74 Very Good
Integrity 3.80 0.66 Very Good
Non-repudiation 3.77 0.63 Very Good
Accountability 3.87 0.73 Very Good
Authenticity 3.71 0.74 Very Good

As seen in Table 6, the security of the developed Financial and Information Management
System obtained a composite mean of 3.78 with a standard deviation of 0.70 and a verbal
interpretation of Very Good. The highest mean score in terms of security is accountability
29
with an obtained mean score of 3.87 and standard deviation of 0.73, with a verbal
interpretation of Very Good. On the other hand, the lowest mean score in terms of
security is authenticity with an obtained mean score of 3.71, with a standard deviation of
0.74 with a verbal interpretation of Very Good.
Table 7. Maintainability of Financial and Information Management System

Modularity 4.00 0.69 Very Good
Reusability 3.83 0.59 Very Good
Analyzability 3.84 0.64 Very Good
Modifiability 3.90 0.61 Very Good
Testability 3.90 0.71 Very Good

As seen in Table 7, the maintainability of the developed Financial and Information
maintainability is modularity with obtained mean score of 4.00 and a standard deviation
of 0.69, with a verbal interpretation of Very Good. On the other hand, the lowest mean
score in terms of maintainability is reusability with an obtained mean score of 3.83, with
a standard deviation of 0.59 with a verbal interpretation of Very Good.

30
Table 8. Portability of Financial and Information Management Systems

Adaptability 3.80 0.71 Very Good
Very Good
Installability 3.93 0.69
Replicability 3.70 0.79 Very Good

As seen in Table 8, the portability of the developed Financial and Information
portability is installability with an obtained mean score of 3.93 and standard deviation of
0.69, with a verbal interpretation of Very Good. On the other hand, the lowest mean score
in terms of portability is replicability with an obtained mean score of 3.70, with a
Table 9. The overall evaluation result of the Financial and Information Management
System

Functional Suitability 3.83 0.69 Very Good
3.71 0.71
Performance Efficiency Very Good
3.75 0.66
Compatibility Very Good
31
3.81 0.69
Usability Very Good
3.82 0.69
Reliability Very Good
3.78 0.70
Security Very Good
3.90 0.65
Maintainability Very Good
Portability 3.81 0.73 Very Good

Table 9 shows the general rating of the Financial and Information Management System.
Overall, the system met its objective when it comes to functionality, performance
efficiency, compatibility, usability, reliability, security, maintainability, and portability.
According to Tom Wards (2022), without some kind of accounting software, an
organization would not survive. At the most basic level, every organization needs
systems to manage the flow of money in and out of the business. But a truly effective
financial management system can do more: optimize profitability, measure cash flow,
determine tax obligations, ensure compliance, and maintain long-term enterprise
sustainability.
32
SUMMARY OF FINDINGS, CONCLUSION, AND RECOMMENDATIONS
This chapter presents the overall summary of findings, conclusions, and
recommendations of the study Financial and Information Management System for
TOTOPS Company.
33
Summary of Findings
The following summarizes the results of the study as stated in Chapter 4.
1. The design of financial and information management system for TOTOPS
company was designed using Visual Studio in C# language and the use of
PHPMyAdmin for its database. The researchers designed the function and flow of
the system by considering the client’s needs and requests.
2. The development of a system that manages the overall finances and transactions
of TOTOPS Company.
The development of the system was attached to a modified waterfall
model which includes requirement gathering and analysis, system design,
implementation, integration and testing, deployment of the system, and
maintenance. The features of the system are to manage the company's finances,
employee information, and inventory management and save every transaction to
its database.
3. The financial and information management system for TOTOPS Company was
evaluated by 30 persons composed of potential users, IT experts, and subject
matter experts.
a. Functional suitability
The evaluation of the developed Financial and Information Management
System for TOTOPS Company obtained a weighted mean of 3.83 with a verbal
b. Performance efficiency
34
c. Compatibility
The evaluation of the developed Financial and Information Management System
for TOTOPS Company obtained a weighted mean of 3.75 with a verbal
d. Usability
e. Reliability
f. Security
g. Maintainability
35
h. Portability
interpretation of Excellent.
i. Overall Result
interpretation of Excellent.
Conclusion
The study was conducted to provide a new system for TOTOPS Company. Traditional
financial management established a better way of managing the business with the help of
technology, particularly the development of a Financial and Information Management
System that manages the overall budget, employee information, and every transaction
made within the company. This system promotes security because the system is only
36
accessible to a few users such as secretaries, and gives better organization because it
features a search bar in all menus for a quicker experience in searching specific
information. As the company grows and adds finance and accounting contractors or
staffers, financial management gets more complicated. You need to make sure your
employees get paid, with accurate deductions, properly file taxes and financial
statements, and watch for errors and fraud and it is covered by the developed financial
and information management system.
The financial and information management system is a desktop-based system that
is developed using visual studio in C# language, with PHPMyAdmin as its database,
Microsoft word for the documentation, and the system manual. The developed system
was found to be functional, reliable, informative, maintainable, and user-friendly.
Recommendations
The following are recommended by the researcher to further enhance the system.
1. Adding and/or linking an attendance tracker to monitor the employee's activity to
have automation regarding attendance information automatically added to the
payroll.
2. Developing online support to give access to secretaries working from home.

37
3. Adding a statement of account for employees containing all the transactions done
by an employee.
REFERENCES
A. Book
Paul G. Fisher, Cambridge University Press, (Nov 12, 2020) “Making the Financial
System Sustainable”
Marlene Amstad, Guofeng Sun, Wei Xiong, Princeton University Press, (Nov 17, 2020)
The Handbook of China's Financial System

38
Thomas Walker, Stéfanie D. Kibsey, Rohan Crichton, Springer, Jan 22, 2018 “Designing
a Sustainable Financial System: Development Goals and Socio-Ecological
Responsibility”
B. Journal
Robert C. Merton and Zvi Bodie (2017) Design of Financial Systems: Towards a
Synthesis of Function and Structure
Francisco G Dakila Jr (2018) The development of financial markets in the Philippines
and its interaction with monetary policy and financial stability
C. Other Sources
Financial and Information Management System: The World Bank: Last Updated of
January 31, 2022, Established in September 2017. Retrieved from:
https://www.worldbank.org/en/topic/governance/brief/financial-management
information-systems-fmis
Allan, W. and A. Hashim, (1994), “Core Functional Requirements for Fiscal
Management Systems,” International Monetary Fund. Retrieved from:
https://www.elibrary.imf.org/view/journals/001/1994/027/article-A001-
en.xml#:~:text=The%20functional%20processes%20cover%20three,(3)%20accou
nting%20and%20audit
M Bartel, (1996), Integrated Financial Management Systems: A Guide to Implementation
based on the Experience in Latin America. Asselin, L., 1994, Integrated Financial
Management Systems: Experiences in Latin America, World Bank(mimeo)

39
Retrieved from: https://gsdrc.org/document-library/integrated-financial-
management-systems-a-guide-to-implementation-based-on-the-experience-in-
latin-america/
Nicky LaMarco, (February 13, 2019), “What are the Benefits of a Financial Management
Information System,” Retrieved from: https://smallbusiness.chron.com/benefits-
financial-management-information-system-71943.html
AMY FONTINELLE, (March 18, 2022), “Introduction to Accounting Information
Systems(AIS)” Retrieved from: https://www.investopedia.com/articles/
professionaleducation/11/ accounting-information-systems.asp
Pimenta, Carlos: Seco, Antonio, (June 2021) "Financial Management Information
Systems (FMIS): Project Guide: Strategic, Functional, Technological, and
Governance Issues in the Design and Implementation of New Platforms for Public
Financial Management Systems" Retrieved from: https://publications.iadb.org/en/
financial-management-information-systems-fmis-project-guide-strategic-
functional-echnological-and?fbclid=IwAR1xBNB qSQT9JHivl2krELlR2RelwVN
W556sP1t1aXvbNhHCXQ-Aw8O7hk
Cem Dener, Joanna Watkins, William Leslie Dorotinsky, (1984) "Financial Management
Information Systems" Retrieved from: https://elibrary.worldbank.org/doi/abs/
10.1596/978-0-8213-8750-4?fbclid=IwAR08vAXpglBD-EjZtInMc9xajX_ugONh
yExzo4xfqWsl0gi7cn8quTIPKAY
40
41
APPENDICES
42
APPENDIX A
Sample Evaluation Instrument
43
Appendix Figure 1. Sample from Subject Matter Expert

44
Appendix Figure 2. Sample from IT Experts

45
Appendix Figure 3. Sample from Potential Users

46
APPENDIX B
Timetable of Activities
47
Appendix Table 1. Gantt Chart

48
APPENDIX C
Budgetary Estimate
49
Appendix Table 2. Budgetary Requirements
Appendix Table 3. Expenses

50
APPENDIX D
Screenshot of the System
51
Appendix Figure 4. Payroll Appendix Figure 5. Account

System Registration Section
Appendix Figure 6. Financial Appendix Figure 7. Inventory

Management System Management System
52
APPENDIX E
Curriculum Vitae
53
54
55
56
APPENDIX F
Photo Documentation
57
Appendix Figure 8: Collaboration with TAGS
Appendix Figure 9. Pre-final thesis defense

58
Appendix Figure 10. Final defense
Appendix Figure 11. run through Grammarly app for detecting plagiarism.

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FINANCIAL AND INFORMATION MANAGEMENT SYSTEM

FOR TOTOPS COMPANY

In partial fulfillment of the

He presently resides in Rodelas Apartment, Creekside, Puting-Kahoy, Silang Cavite. He

completed his primary education at Binaritan Elementary School, Binaritan Morong

a Bachelor of Science in Information Technology.

University Silang Campus, and took up a Bachelor of Science in Information

graduated from Philippine Christian University, Dasmariñas, Cavite year 2018. He

accomplished his work immersion Brightways Academy Dasmariñas, Cavite month of

Bachelor of Science in Information Technology.

competitive and morally upright individuals;

and for their immeasurable patience during its process;

Labininay, Josephine Sumadsad, Marianito Sumadsad who supported us financially,

knowledge to complete this study;

the researchers together after all the miscommunication and displeasure.

ANDALECIO, GENER S, LABININAY, CARL T., SUMADSAD, DAVID A.,

Financial and Information Management System for Totops Company. Capstone

project, Bachelor of Science in Information Technology. Cavite State University, Silang

Cavite. January 2022. Adviser: Rodel Antang.

This study was conducted to develop a desktop-based system for Totops

Company, that will help in their financial management system.

Financial and Information Management System were PhpMyAdmin, XAMPP, Visual

computing and recording financial information, and inventory management of the

in the ISO25010 standard such as functional suitability, performance efficiency,

and accounting contractors or staffers, financial management gets more complicated.

1 Functional Suitability of Financial and

1 Conceptual Framework of the Study……………………………………..6

3 Design of the Financial and Information

4 Financial and Information

Management System Features…………………………………….…23

5 Financial and Information

Management System Login Form…………………………………...23

A Sample Evaluation Instrument……………………………... 41

1 Sample from Subject Matter Expert………………...……………… 42

2 Sample from IT Expert…………...………………………………… 43

3 Sample from Potential User………………………………………… 44

5 Account Registration Section……………………………………….. 50

6 Financial Management System……………………………………… 50

7 Inventory Management System……………………………………… 50

9 Interview of the Client…………………………………….………… 56

11 Run through Grammarly App for detecting plagiarism…………….. 57

FINANCIAL AND INFORMATION MANAGEMENT SYSTEM FOR TOTOPS

A capstone project manuscript submitted to the faculty of the Department of Information

The financial management information system is of great value and importance

According to Tech Target Contributor (2022), A financial management system is a

sustainability." Andy Marker (2017) Management information systems (MIS) is a

opportunities to study or work in the discipline.

Financial Management Information Systems (FMIS) support the automation and

integration of public financial management processes including budget formulation,

participation, transparency, and accountability. Whenever FMIS and other PFM

offering reliable consolidated platforms can be referred to as integrated FMIS (or

Statement of the Problem

Totops Company is a growing company. Therefore, the secretaries faced

transaction made throughout the company and manage its finances.

Background of the Problem

information requested by executives. Copying this information can also be inconvenient.

The lack of security is another common disadvantage of manual accounting.

allows the employees to abuse financial information through fraud or embezzlement.

system. Therefore, it is essential for all kinds of businesses of all kinds.

The objective of the Study

Management System for TOTOPS Company. The specific objectives are:

1. To design and develop a system that will;

 Manage the company’s finances by saving, listing, updating, and deleting