Barangay Documentary Checklist
Barangay Documentary Checklist
Barangay Documentary Checklist
BARANGAY:
CITY/MUNICIPALITY:
PROVINCE:
REGION:
DOCUMENTARY CHECKLIST
INDICATORS MINIMUM REQUIREMENT MOVs
Core Governance Area 1: Financial Administration and Sustainability
1.1 COMPLIANCE 1.1.1 Posted the following CY 2022 ☐ Three (3) BFDP Monitoring Form A of the
WITH THE BARANGAY financial documents in the BFDP board, DILG Advisory covering the 1st to 3rd quarter
FULL DISCLOSURE pursuant to DILG MC No. 2014-81 and monitoring data signed by the City
POLICY (BFDP) DILG MC No. 2022-027: Director/C/MLGOO, Punong Barangay and
BOARD Barangay Secretary
a) Barangay Financial Report
b) Barangay Budget ☐ Two (2) Photo Documentation of the BFDP
c) Summary of Income and board showing the name of the barangay
Expenditures
d) 20% Component of the NTA Photo Requirements:
Utilization One (1) photo with Distant View; and
e) Annual Procurement Plan or One (1) photo with Close-up View
Procurement List
f) List of Notices of Award (1st - 3rd
Quarter
1.1.2 of CY 2023)and signed BFR
Accomplished ☐ Annex B of DBM-DOF-DILG JMC No. 2018-
with received stamp from the Office of 1
the C/M Accountant
1.2 INNOVATIONS ON 1.2.1 Increase in local resources in CY ☐ SRE for 2022 and 2023, signed by Barangay
REVENUE 2023 Treasurer and Punong Barangay; and
GENERATION OR
EXERCISE OF ☐ Certification on Increase in Local Resources
CORPORATE signed by the City/Municipal Treasurer/ Budget
POWERS Officer
1.3 APPROVAL OF 1.3.1 Presence of a Barangay ☐ Approved Barangay Appropriation
THE BARANGAY Appropriation Ordinance approved on Ordinance signed by the Sangguniang
BUDGET ON THE or before December 31, 2022 Barangay Members (SBMs), SK Chairperson,
SPECIFIED Barangay Secretary, and Punong Barangay.
TIMEFRAME Consideration: Approval until March 31,
2023.
1.4 ALLOCATION FOR 1.4.1 With allocated funds for the ☐ Approved Barangay Appropriation
STATUTORY following statutory programs and Ordinance;
PROGRAMS AND projects:
PROJECTS AS ☐ Annual Investment Program signed by
MANDATED BY LAWS a) At least 20% of the NTA is allocated Barangay Treasurer, Barangay Secretary, and
AND/OR OTHER for development programs; Punong Barangay;and
ISSUANCES b) Not less than five percent (5%) shall
be set aside as the Local Disaster Risk ☐ Certification for the Allocation for Statutory
Reduction and Management Fund; Programs and Projects signed by the
c) Gender and Development; City/Municipal Budget Officer
d) Senior Citizens and Persons with
Disabilities;
e) Implementation of the programs of
the Local Councils for the Protection of
Children; and
f) Ten percent (10%) for the
1.5 POSTING OF THE Sangguniang
1.5.1 Barangay Kabataan
Citizens’ Charter ☐ Two (2) Photo documentation of the
BARANGAY posted at a conspicuous place (e.g. Barangay CitCha (name of the barangay
CITIZEN’S CHARTER barangay hall, market, transport should be visible)
(CitCha) terminal, or multi-purpose hall)
Photo Requirements:
One (1) photo with Distant View; and
One (1) photo with Close-up View
1.6 RELEASE OF THE 1.6.1 Compliance with Section 20 of the MOVs for 1.6.1.1:
SANGGUNIANG SK Reform Act of 2015 and Item 3.2 of ☐ Copy of the written agreement; and
KABATAAN (SK) DBM-DILG-NYC JMC No. 1, s. 2019 ☐ Proof of deposit reflecting the Account No./
FUNDS OF THE dated January 23, 2019 Name of Barangay SK and the total allocated
BARANGAY amount for the 2023 SK funds
1.6.1.1 The barangay has Barangay-SK
Agreement for the release/deposit; Consideration: In the absence of deposit slips,
OR bank statements will be considered, provided
that it shows the transaction date, and that the
total 10% of the SK Fund has been transferred.
1. 6.1.2 The barangay does not have MOV for 1.6.1.2:
Barangay-SK Agreement but with ☐ Deposit slips reflecting the Account No./
current account; Name of Barangay SK and the total allocated
OR amount for the 2023 SK funds
2.1.4.2. At least 50% fund utilization of ☐ Annual LDRRMF Utilization Report; and
the 70% component of CY 2023 ☐ Certification on the submission and
BDRRMF - Preparedness component correctness of fund utilization report signed by
as of December 31, 2023. the C/MDRRMO
Photo Requirements:
One (1) photo with Distant View; and
One (1) photo with Close-up View
2.3 EXTENT OF 2.3.1. A barangay must have a ☐ Two (2) Photo documentation of the
PREPAREDNESS FOR permanent or temporary evacuation permanent or temporary evacuation center;
EFFECTIVE center and
RESPONSE AND
RECOVERY Photo Requirements:
One (1) photo with Distant View; and
One (1) photo with Close-up View
1. Punong Barangay
2. SBM
3. SK Chairperson
4. Public School
Principal/Representative
5. Chief Tanod/ Executive Officer
6. At least 2 representatives of
NGOs/CSOs
7. Representative of Faith-Based
Organization
8. C/M Chief of Police or
Representative
A. Committee on Operations
1. SBM
2. Executive Officer/Chief Tanod
3.1.2 Establishment of Barangay ☐ EO (signed by the PB) or similar issuance
Rehabilitation Referral Desk with (resolution/ordinance signed by the PB,
Designated Barangay Duty Officer Barangay Secretary and SBMs) establishing
the Rehabilitation Referral Desk covering CY
2023
3.1.3 Organization of House Clusters ☐ EO (signed by the PB) or similar issuance
with designated House Cluster Leaders (resolution/ordinance signed by the PB,
(HCL) Barangay Secretary and SBMs), organizing
house clusters with designated HCL
3.1.4 Organization of BADAC Auxiliary ☐ EO (signed by the PB) or similar issuance
Team (BAT) (resolution/ordinance signed by the PB,
Barangay Secretary and SBMs), organizing
BAT
3.1.5 Plan: ☐ Copy of approved BADPA Summary or copy
Formulation of BADAC Plan of Action of approved BPOPs Plan with BADPA covering
(BADPA) covering CY 2023 CY 2023
3.1.6 Budget: ☐ Approved Barangay Appropriation
Ordinance signed by the PB, Barangay
Allocation of substantial amount for anti- Secretary and SBMs.
illegal drugs initiative
OR
OR
3.3.2.2. For barangays of municipalities: Note: Photos of the computer database using
Manual Records (Case Record Book) MS Excel and such are acceptable
OR Digital Record Filing (scanned copy
of KP files) MOVs for 3.3.2.2
☐ For barangays of municipalities: One (1)
photo, with caption on the manual record or
3.3.3. Meetings: ☐
digital file of minutes of meetings with
Copies
Conducted monthly meetings for the attendance sheets (at least 3 minutes covering
administration of the Katarungang meetings conducted in CY 2023)
Pambarangay
3.3.4. Trainings: ☐ At least 1 copy of proof of training such as
Attendance of LT to KP training or Certificate of Completion and/or Participation
seminar not earlier than CY 2020
3.4 ORGANIZATION 3.4.1 Structure: ☐ EO (signed by the PB) or similar issuance
AND Organized Barangay Tanod with its (resolution/ordinance signed by the PB,
STRENGTHENING composition compliant to the provisions Barangay Secretary and SBMs) on the
CAPACITIES OF of DILG MC No. 2003-42 organization of the Barangay Tanod covering
BARANGAY TANOD January to October 2023
Composition of a Barangay Tanod:
1. Executive Officer
2. A Barangay Tanod
3. 2 BHWs
3.5.2 Poster or tarpaulin containing the ☐ Two (2) Photo documentations of poster or
active telephone and/or cellphone tarpaulin
Numbers of the Barangay, Punong
Barangay and BHERT Members posted Photo Requirements:
in conspicuous public places within the One (1) photo with Distant View; and
barangay jurisdiction One (1) photo with Close-up View
OR
AND/OR
OR
OR
OR
6.1.4 b) At least 50% utilization rate of
CY 2023 BESWM Budget
6.2 EXISTENCE OF A 6.2.1 Presence of a Materials Recovery For MRF operated by the barangay:
SOLID WASTE Facility (MRF)/ Materials Recovery ☐ Photo documentation of the MRF/MRF
MANAGEMENT System (MRS) Records of the barangay
FACILITY PURSUANT
TO R.A. 9003 - Established MRF operated by the Photo Requirements:
barangay One (1) photo with Distant View; and
- MRS One (1) photo with Close-up View
- Clustered MRF
For MRS:
☐ MOA with junkshop;
☐ Mechanism to process biodegradable
wastes; and
☐ MOA with service provider for collection of
biodegradable wastes and recyclables for
treatment and temporary storage
This is to respectfully submit the attached Means of Verifications (MOVs) for the purpose of the Seal of
SUBMITTED BY:
RECEIVED BY:
DATE RECEIVED: