GOVT e-MARKETPLACE (GeM)

PREVIEW

RULES IN GFR

FEATURES OF GeM

SITE INTRODUCTION

PROCESS FLOW
 GFR 2017

Rule 148 Rate Contract

DGS&D shall conclude rate contracts with the registered suppliers for such goods, which are
not available on GeM, and are identified as common use items and are needed on
recurring basis by various Central Government Ministries or Departments. DGS&D will
furnish and update all the relevant details of the rate contracts on its website. The
Ministries or Departments shall follow those rate contracts to the maximum extent possible.

Rule 149. Government e-Market place (GeM)

DGS&D or any other agency authorized by the Government will host an online Government
e-Marketplace (GeM) for common use Goods and Services. DGS&D will ensure adequate
publicity including periodic advertisement of the items to be procured through GeM for
the prospective suppliers. The Procurement of Goods and Services by Ministries or
Departments will be mandatory for Goods or Services available on GeM.
 GFR 2017

Rule 154 Purchase of goods without quotation Purchase of goods upto the value of Rs.
25,000 (Rupees twenty five thousand) only on each occasion may be made without inviting
quotations or bids on the basis of a certificate

Rule 155 Purchase of goods by Purchase Committee. Purchase of goods costing above Rs.
25,000 (Rupees twenty five thousand only) and upto Rs.2,50,000/- (Rupees two lakh and
fifty thousand only) on each occasion may be made on the recommendations of a duly
constituted Local Purchase Committee consisting of three members of an appropriate level
as decided by the Head of the Department.

Rule 158 Purchase of goods by obtaining bids. Except in cases covered under Rule 154,155,
and 156(1), Ministries or Departments shall procure goods under the powers referred to in
Rule 147 above by following the standard method of obtaining bids in : (i) Advertised Tender
Enquiry (ii) Limited Tender Enquiry (iii) Two-Stage Bidding (iv) Single Tender Enquiry (v)
Electronic Reverse Auctions
 GFR 2017

Rule 159 E-Publishing

It is mandatory for all Ministries/ Departments of the Central Government, their attached
and Subordinate Offices and Autonomous /Statutory Bodies to publish their tender
enquiries, corrigenda thereon and details of bid awards on the Central Public Procurement
Portal (CPPP).

Rule 160 E-Procurement

It is mandatory for Ministries/ Departments to receive all bids through e-procurement

portals in respect of all procurements.
 GFR 2017

PURCHASE OF GOODS
WITHOUT QUOTATIONS
RS 25,000

CONFIDENTIAL CASES
OF NATIONAL SECURITY PURCHASE OF GOODS
OR TO SAFEGUARD BY PURCHASE
LEGITIMATE COMMITTEE
COMMERCIAL INTEREST
OF CPSE'S. Rs 25000-2.5 lakhs
EXEMPTED

KENDRIYA GeM and DGS&D RC

BHANDARS
ONLY AOC TO BE AOC TO BE
PUBLISHED PUBLISHED
 What is GeM?

➢ GeM IS A SHORT FORM OF ONE STOP GOVERNMENT E-MARKET PLACE

➢HOSTED BY DGS&D

➢WHERE COMMON USER GOODS AND SERVICES CAN BE PROCURED.

➢GEM IS DYNAMIC, SELF SUSTAINING AND USER FRIENDLY PORTAL FOR MAKING
PROCUREMENT BY GOVERNMENT OFFICERS.
 WHAT ARE THE FACILITIES/FEATURES OF GeM?

➢ LISTING OF PRODUCTS FOR INDIVIDUAL, PRESCRIBED CATEGORIES OF GOODS/ SERVICES OF

COMMON USE

➢LOOK, ESTIMATE, COMPARE AND BUYING FACILITY ON DYNAMIC PRICING BASIS.

➢MARKET PLACE FOR BUYING OF MAJORITY OF COMMON USER ITEMS.

➢BUYING GOODS AND SERVICES ONLINE, AS AND WHEN REQUIRED.

➢SINGLE WINDOW SYSTEM FOR AGGREGATING DEMANDS AND ORDERING

➢TRANSPARENCY AND EASE OF BUYING

➢USEFUL FOR LOW VALUE BUYING AND ALSO FOR BULK BUYING AT COMPETITIVE PRICE USING
REVERSE AUCTION/ E-BIDDING.

➢CONTINUOUS VENDOR RATING SYSTEM.

➢USER FRIENDLY DASH BOARD FOR BUYING AND MONITORING SUPPLIES AND PAYMENTS

➢RETURN POLICY.
GeM Home Page
PRODUCT CATEGORIES
PRODUCT CATEGORIES
PRODUCT COMPARISON
 WHAT ARE THE FACILITIES/FEATURES OF GeM?

•The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under :-

• Up to Rs.5O,OOO/- : Any of the available suppliers on the

GeM, meeting their requisite quality, specification and delivery period.

• Above Rs.5O,OOO/- and up to Rs.3O,OO,OOO/ : Through the GeM Seller having lowest
price amongst the available sellers, of at least three different manufacturers, on GeM, meeting their
requisite quality, specification and delivery period. The tools for online bidding and online reverse auction
available on GeM can be used by the Buyer if decided by the competent authority.

• Above Rs.3O,OO,OOO/- : Through the supplier having lowest

price meeting the requisite quality, specification and delivery period after mandatorily
• Obtaining bids
• Online bidding
• Reverse auction tool provided on gem.

• The invitation for the online e- bidding/reverse auction will be available to all the existing Sellers or
other Sellers registered on the portal an d wh o h av e of fe r ed t he ir goods/services under the particular
product/service category, as per terms and conditions of GeM.

• The above mentioned monetary ceiling is applicable only for purchases made through GeM. For purchases, if
any, outside GeM, relevant GFR Rules shall apply.
 USER REGISTRATION IN GeM

➢ EVERY MINISTRY/DEPARTMENT/CPSU/ AUTONOMOUS BODIES SHALL NOMINATE A PRIMARY

USER AT THE LEVEL OF HOD/JS/EQUIVALENT OFFICER (GP RS 10,000/-) FOR USING GEM PORTAL

➢ THE GEM MANDATES PRIMARY USER (HOD) TO CREATE SUBORDINATE SECONDARY USERS IN
THE SYSTEM WITH SPECIFIC ROLE AND RESPONSIBILITIES OF
➢SUPERVISOR
➢BUYERS
➢DDOS
➢CONSIGNEES
➢PAOS

➢ THE SECONDARY USERS IN THE SYSTEM SHALL BE PERSON OF RESPONSIBILITIES AS

APPROVED BY PRIMARY USER, BUT NOT BELOW THE RANK OF A SECTION OFFICER/EQUIVALENT
 PRIMARY USER REGISTRATION IN GeM

➢ THE GOVERNMENT USERS WHO HAVE CLASS 3 DIGITAL SIGNATURE CERTIFICATE AND
AUTHORISATION OF COMPETENT AUTHORITY OF THEIR DEPARTMENT CAN UTILIZE GEM
PORTAL.

➢ E-MAIL ID’S OF DOMAIN @GOV.IN AND @NIC.IN WILL AUTOMATICALLY BE ACCEPTED BY

THE SYSTEM IN GEM PORTAL, HOWEVER, IN CASE OF OTHER DOMAINS, AN APPROVAL
WOULD BE NEEDED FROM DGS&D.
PRIMARY USER REGISTRATION IN GeM
PRIMARY USER REGISTRATION IN GeM
PRIMARY USER REGISTRATION IN GeM
PRIMARY USER REGISTRATION IN GeM
PRIMARY USER REGISTRATION IN GeM
 SECONDARY USER REGISTRATION IN GeM

➢ User Registration is required for Buyer, Consignee, Paying Authority and DDO. All
the activities carried out by Buyer in the GeM are notified to the other secondary
users i.e. Consignee, Paying Authority and DDO & vice-versa
 PROCESS FLOW IN GeM

NARROW SEARCH
• ADMISTRATIVE FILTER SELECT AND ADD TO
LOGIN AS BUYER SELECT PRODUCT • FINANCIAL FILTER
• TECH SPECS FILTER CART

ENTER DDO
DDO GETS NOTIFIED
DEMAND NO IS DETAILS,GRANT
SUPPLIER NOTIFIED AND HE LOGS IN TO
GENERATED DETAILS, APPROVAL
APPROVE AND BLOCK BUDGET

PAYMENT MADE
PREPARES CONSIGNEE ON
CRAC GENERATED EITHER THROUGH
ELECTRONIC INVOICE RECEIPT GENERATES PFMS OR THROUGH
UPON DESPATCH PRC PAO
 FILTERS IN GeM

ADMINISTRATIVE
FILTERS FINANCIAL FILTERS TECHNICAL FILTERS

• QTY REQD • PRODUCT AMOUNT • BRAND

• DELIVERY LOC • ANNUA L TURNOVER • MODEL
• YEARS OF EXPERIENCE • VALUE ADDITION • PROCESSOR ETC
• SUPPLIER RATING • PROFIT & LOSS OF
SUPPLIER
 PROCESS FLOW IN GeM

NARROW SEARCH
• ADMISTRATIVE FILTER SELECT AND ADD TO
LOGIN AS BUYER SELECT PRODUCT • FINANCIAL FILTER
• TECH SPECS FILTER CART

ENTER DDO
DDO GETS NOTIFIED
DEMAND NO IS DETAILS,GRANT
SUPPLIER NOTIFIED AND HE LOGS IN TO
GENERATED DETAILS, APPROVAL
APPROVE AND BLOCK BUDGET

PAYMENT MADE
PREPARES CONSIGNEE ON
CRAC GENERATED EITHER THROUGH
ELECTRONIC INVOICE RECEIPT GENERATES PFMS OR THROUGH
UPON DESPATCH PRC PAO
PRODUCT COMPARISON
PRODUCT COMPARISON
 IMPORTANT HIGHLIGHTS

• RATES ARE DYNAMIC

• FIXED SPECIFICATIONS

• e-BIDDING PERMITS BID VALIDUTY UPTO 15 + 15 DAYS

• NO PBG FOR DIRECT PURCHASES. 2% FOR e-BIDDING AND REVERSE

AUCTION.

• MRP INCLUSIVE OF ALL TAXES AND DELIVERY CHARGES

JAI HIND