Statement Of Work

Client Background:
National Fire Protection Armour (NFPA) is the leading Manufacturer, Wholesaler, Distributor,
Supplier, Service Provider, Trader of Fire Safety Appliances and Services. The company is established in
2012.It is based in Pune and it operates PAN India. Main headquarter is in Pune and almost eight to nine
work station/ Sites across India. Like Mumbai, Chennai, Delhi, Hyderabad, Chandigarh, Bengaluru etc.
The company service provider of Fire Extinguisher, Automatic Fire detector, Suppression System, Safety
sign Boards, Gas detectors and many more. Providing Fire Safety Training program all over India.

National Fire Protection Armour is an innovative start-up company that enables

businesses to take proactive and corrective actions by changing the way the current system is being
used and or by providing the world-class products which best fit to customer’s requirement. NFPA has a
wide range of products from the international and local market, to get customers Expected requirement
fulfilled. When it comes to the requirement of Safety, Security, Surveillance or software development, a
customer can rely on NFPA’s assured services. NFPA caters a wide range of verticals like Enterprises,
Pharmaceutical, Manufacturing, Automobile, Hospitality, Health, SME and much more.

Project Objectives:
The company need the Software Application for Human Resource Management System (HRMS). To
increase the performance and organization of the entire range HRMS by developing some sections.
Wanted the Integrated Automation Solutions it means software application is used to manage human
resource and related processes throughout the employee lifecycle. An HRMS enables a company to fully
understand its workforce while staying compliant with changing tax laws and labor regulations. To
Manage the human resource of all over branches from Head office. Having Solutions Onboard, Manage
& Track workforce, Salary, Attendance, Training Section, Shift Management and so on.

Scope of The Project:

The Scope of project is defined in below Formats/Points.

The Company deals in many Products related to fire safety. Having wide work system process. It is
having some major users or working head.

1.Super Admin Master (Company Admin Head).

2.Admin (HR Executive)

3.Department (Head)

4. Employee

Above Users or Working Heads having some specific responsibility to perform so everyone
Have different accessibility.

So, the software will have the following main modules -

• Employee Master
 • Screening And Approval
• Attendance Management
• Training Module
• Shift Management
• Requirement Structure
• Organization Master-a) Payroll Management

b) Leave Management

c) Holidays Management

• Self -Portal

Employee Master:

The Employee Master is the one of the Most important Part in the organization. The employee master
database which Keeps each and every minute information about candidate in details which is
beneficiary for company work process. One of the main important activities done by the HR department
is maintaining accurate information about the employees. Some of the critical pieces of data that need
to be maintained include:

There are some database points as give below:

 Employee Details
Name, Gender, Date of birth, Address proof, Email, Passport, Visa, Nomination, Company Assets
 Work Information
Joining Date, Previous Employment Information, Information regarding Department, Location,
Grade.
 Banking Information
Bank account No, IFSC code, PAN no.
 Emergency Contact Information
Phone number, Telephone number, Address, Email ids.

 Leave Setup
 Salary Setup
 Salary Summary
 Leave Summary

Screening & Approval:

Only the admin or the employee super admin has authority to approve, reject and cancel
leave/Loan/Travel request.

 Leave approval
 Travel approval
  Performance overview
 Loan approval
 Response Grievances

Attendance Management:

HRM System can provide functionality for attendance to ensure compliance with staffing needs. These
human resources software solutions can schedule employees across departments, locations and
projects. Furthermore, many HRM platform alert employees when schedules change or staffing levels
are inadequate. Tracking of time/over time record so on.

 Attendance- Individual/Bulk
 Overtime Report
 Assign Overtime
 Leave Report
 Absent Report

Training Management:

This function focuses on upgrading the knowledge and skills of the employees. New Appointed are
trained on the product and processes of the organizations. Employees are also trained in various soft
skills such as team building, leadership skill etc. and behavioral skills such as time management,
etiquette etc. The training modules are designed and delivered based on the gap in the skills required
and the set of skills which employees possess.

Then are some Function Are follows as below:

 Feedback to training
 Register Employee for Training
 Add Training to employee
 View Training
 Add Multiple training to company

Shift Management:

Employee Shift management Modules allows the user to create and manage employee work shifts. The
administrator can create various shifts according to the working hours and assign the shift in the
employee work contract. So the software helps to manage employee work schedules in multiple shifts.
The software enables to allocate required resources in each shift and also ensures that you have enough
human resources ready to work in a planned shift.

 Shift Overview
 Shift wise Employee Availability
 Shift Management- types
  Assign Employee to shift

Requirement / Recruitment Structure:

Recruiting employee with the right mix of skills and Competencies at the right time is a critical task , it
includes filling positions , internal job posting and employee referrals.

Requirement structure is the module where job related information is based portal. Job description, job
title, job vacancy and many more. List your openings, define the recruitment stages, track the
applications, and place the most suitable resource faster than ever. Review the recruitment process
from time to time with the help of HR reports and improvise the selection strategies.

Such as follows:

 Add and display Job titles

 Add and display job vacancy
 Online Application
 Fixing interview

Organization Master:

1.Leave Types Management:

Employee Leave Type Management is one of the most regular yet most Crucial of tasks for the HR
department of any company. There are various types of allotted or stipulated leaves, Some leaves are
planned, some are unplanned, some could be medical leaves, some could be casual. All these leaves
however need to be monitored for all the employees for proper functioning of the employee
management.

Leave Type entails of the following sub modules to ease of the HR team Functioning:

 Sick Leave
 Causal Leave
 Transport Leave
 Earning Leave

2.Payhead Master (Pay Roll Management):

Payroll Management system is collective process consisting of several other modules Of HRMS and can
be used by organizations of all sizes to manage payroll processing. A software which manages salaries,
PF, HRA, EMIs, other Allownces , etc. as a cohesive mix is payroll management system, and automation
enables a clear-cut and seamless functioning.

Pay Head master entails of the following components to ease of the HR team
functioning:

 Payroll compliance in association with ESI, PF, EPF, Over Time, Advance Amount, HRA,
professional taxes, Labor welfare fund, loans, EMIs etc.
 Automated Pay slips.
  Slab allocation as per the CTC.
 Preview payroll before final run
 Paperless and hassle-free functioning
 Seamless integration with other HRMS modules like attendance and Leaves, etc.
 Fully automated HRMS solution with availability on-cloud.
 Organizational Size adjustable
 Zero ambiguity
 Dedicated managed services

3.Holidays Management:

Holidays /Vacations leave management Application system to avoid any surprice related to acceptance
or rejection of the leaves well within time. Its informed about their working days calculations in prior.

Time Off management and holidays throughout the year. Paid time off and Holidays are different
.Holidays are government approved days that an organization provides for its employees as a day off
from work for a particular reason, like Christmas or Thanksgiving or Labor Day. If spread across
geographies , then you will comply accordingly. All this can be difficult to create , manage and keep track
of it. So software is make it ease. Holidays calendar across different region wise.

There are some Functionality is given below:

 Public Holiday
 Day Off
 Notice

Self-Portal:

Employee Self Portal Services refers to an information suite that is available to employees is one central
hub. Modern HRMS come bundles with an employee self service portal which gives employees access to
all their own data. Such a comprehensive view of critical data such as that relating to payroll, leave , and
attendance , over time not only engenders trust in the organization but proves practically beneficial to
employees on several counts. They can now view/Download their Pay slip, view Leave updates and real
time attendance data and tax liabilities for the month or year without the need to approach HR.

As follows:

 Leave Overview
 Create Leave Request
 Travel Overview
 Travel Leave Request
 Public Holidays
 Personal Details
 Salary Details
 Monthly Performance
 Notice
 My attendance Details
Mind Map

1.main mind map

Figure 1-HRMS Main mind map

Figure 1.A -Employee Master

Figure 1.B -Screening & Approval

 Figure 1.C -Attendance

Figure 1.D- Requirement Structure

Figure 1.E -Organization Master

Figure1. F -Self Portal

Figure 1. G Training Module

 Figure 1.H Shift Management

Work Breakdown Structure:

SR Fro Bac P T
.N Sub nte ken O ot
O Module module/services Task/Story Comment nd d C al
Including 0.
Employee Add Work Attachment 7
1 Master Work Information information option 0.25 0.5 5
0.
Employee Update Work 7
2 Master Work Information information 0.25 0.5 5
0.
Employee Delete Work 7
3 Master Work Information information 0.25 0.5 5
2.
Employee Display Work 7
4 Master Work Information information How display? 0.25 0.5 2 5
0.
Employee Search and Filter 7
5 Master Work Information Work information 0.25 0.5 5
0.
Employee Banking Add Banking 7
6 Master Information information 0.25 0.5 5
0.
Employee Banking Update Banking 7
7 Master Information information 0.25 0.5 5
0.
Employee Banking Delete Banking 7
8 Master Information information 0.25 0.5 5
 0.
Employee Banking Display Banking 7
9 Master Information information 0.25 0.5 5
Search and Filter 0.
Employee Banking Banking 7
10 Master Information information 0.25 0.5 5
Emergency 0.
Employee contact 7
11 Master information Add ECI 0.25 0.5 5
Emergency 0.
Employee contact 7
12 Master information Update ECI 0.25 0.5 5
Emergency 0.
Employee contact 7
13 Master information Delete ECI 0.25 0.5 5
Emergency 0.
Employee contact 7
14 Master information Display ECI 0.25 0.5 5
Emergency 0.
Employee contact Search and Filter 7
15 Master information ECI 0.25 0.5 5
0.
Employee 7
16 Master Leave Setup Add Leave setup 0.25 0.5 5
0.
Employee Update Leave 7
17 Master Leave Setup Setup 0.25 0.5 5
0.
Employee Delete Leave 7
18 Master Leave Setup Setup 0.25 0.5 5
0.
Employee 7
19 Master Leave Setup Display Setup 0.25 0.5 5
0.
Employee Search and Filter 7
20 Master Leave Setup Leave Setup 0.25 0.5 5
0.
Employee 7
21 Master Salary Setup Add Salary setup 0.25 0.5 5
0.
Employee Update Salary 7
22 Master Salary Setup Setup 0.25 0.5 5
0.
Employee Delete Salary 7
23 Master Salary Setup Setup 0.25 0.5 5
 2.
Employee Display Salary 7
24 Master Salary Setup Setup 0.25 0.5 2 5
0.
Employee Search and Filter 7
25 Master Salary Setup Salary Setup 0.25 0.5 5
0.
Screening & Add Leave 7
26 Approval Leave Approval Approval 0.25 0.5 5
0.
Screening & Update Leave 7
27 Approval Leave Approval Approval 0.25 0.5 5
0.
Screening & Delete Leave 7
28 Approval Leave Approval Approval 0.25 0.5 5
0.
Screening & Display Leave 7
29 Approval Leave Approval Approval 0.25 0.5 5
0.
Screening & 7
30 Approval Travel Approval Add TA 0.25 0.5 5
0.
Screening & 7
31 Approval Travel Approval Update TA 0.25 0.5 5
0.
Screening & 7
32 Approval Travel Approval Delete TA 0.25 0.5 5
0.
Screening & 7
33 Approval Travel Approval Display TA 0.25 0.5 5
0.
Screening & 7
34 Approval Loan Approval Add LA 0.25 0.5 5
0.
Screening & 7
35 Approval Loan Approval Update LA 0.25 0.5 5
0.
Screening & 7
36 Approval Loan Approval Delete LA 0.25 0.5 5
0.
Screening & 7
37 Approval Loan Approval Display LA 0.25 0.5 5
0.
Shift Add Shift Type 7
38 Management Shift Type (Day/Night) 0.25 0.5 5
 0.
Shift 7
39 Management Shift Type Update Shift Type 0.25 0.5 5
0.
Shift 7
40 Management Shift Type Delete Shift type 0.25 0.5 5
0.
Shift 7
41 Management Shift Type Display Shift Type 0.25 0.5 5
0.
Shift Search & Filter 7
42 Management Shift Type Shift type 0.25 0.5 5
Recruitment 0.
/Requirement 7
43 structure Job title Add job title 0.25 0.5 5
Recruitment 1.
/Requirement 7
44 structure Job title Update job title 0.25 0.5 1 5
Recruitment 0.
/Requirement 7
45 structure Job title Display job title 0.25 0.5 5
Recruitment 0.
/Requirement 7
46 structure Job title Delete job title 0.25 0.5 5
Recruitment 0.
/Requirement 7
47 structure job Vacancy Add job Vacancy 0.25 0.5 5
Recruitment 0.
/Requirement Update job 7
48 structure job Vacancy Vacancy 0.25 0.5 5
Recruitment 1.
/Requirement Display job 7
49 structure job Vacancy Vacancy 0.25 0.5 1 5
Recruitment 0.
/Requirement Delete job 7
50 structure job Vacancy Vacancy 0.25 0.5 5
Recruitment 0.
/Requirement online Add online 7
51 structure Application Application 0.25 0.5 5
Recruitment 0.
/Requirement online Update online 7
52 structure Application Application 0.25 0.5 5
Recruitment 0.
/Requirement online Display online 7
53 structure Application Application 0.25 0.5 5
 Recruitment 0.
/Requirement online Delete online 7
54 structure Application Application 0.25 0.5 5
Recruitment 0.
/Requirement Fixing Interview For Online 7
55 structure online process 0.25 0.5 5
Daily, 1.
Weekly 7
56 Attendance Add Attendance Individual ,Monthly 0.25 0.5 1 5
Daily, 0.
Weekly 7
57 Attendance Add Attendance Bulk ,Monthly 0.25 0.5 5
Daily, 0.
Weekly 7
58 Attendance Add Over Time Individual ,Monthly 0.25 0.5 5
Daily, 0.
Weekly 7
59 Attendance Add Over Time Bulk ,Monthly 0.25 0.5 5
Weekly, 0.
Monthwise 7
60 Attendance Add Report Leave Report Report 0.25 0.5 5
Weekly , 0.
Attendance Monthwise 7
61 Attendance Add Report Report Report 0.25 0.5 5
Weekly 0.
,Monthwise 7
62 Attendance Add Report OT report Report 0.25 0.5 5
1.
Update Daily,Weekly 7
63 Attendance Attendance Individual ,Monthly 0.25 0.5 1 5
0.
Update Daily,Weekly 7
64 Attendance Attendance Bulk ,Monthly 0.25 0.5 5
0.
Update Over Daily,Weekly 7
65 Attendance Time Individual ,Monthly 0.25 0.5 5
0.
Update Over Daily,Weekly 7
66 Attendance Time Bulk ,Monthly 0.25 0.5 5
Weekly,Mon 0.
thwise 7
67 Attendance Update Report Leave Report Report 0.25 0.5 5
Weekly,Mon 0.
Attendance thwise 7
68 Attendance Update Report Report Report 0.25 0.5 5
 Weekly,Mon 0.
thwise 7
69 Attendance Update Report OT report Report 0.25 0.5 5
1.
Delete Daily,Weekly 7
70 Attendance Attendance Individual ,Monthly 0.25 0.5 1 5
0.
Delete Daily,Weekly 7
71 Attendance Attendance Bulk ,Monthly 0.25 0.5 5
0.
Daily,Weekly 7
72 Attendance Delete Over Time Individual ,Monthly 0.25 0.5 5
0.
Daily,Weekly 7
73 Attendance Delete Over Time Bulk ,Monthly 0.25 0.5 5
Weekly,Mon 0.
thwise 7
74 Attendance Delete Report Leave Report Report 0.25 0.5 5
Weekly 0.
Attendance ,Monthwise 7
75 Attendance Delete Report Report Report 0.25 0.5 5
Weekly 0.
,Monthwise 7
76 Attendance Delete Report OT report Report 0.25 0.5 5
1.
Display Daily,Weekly 7
77 Attendance Attendance Individual ,Monthly 0.25 0.5 1 5
0.
Display Daily,Weekly 7
78 Attendance Attendance Bulk ,Monthly 0.25 0.5 5
0.
Display Over Daily,Weekly 7
79 Attendance Time Individual ,Monthly 0.25 0.5 5
0.
Display Over Daily,Weekly 7
80 Attendance Time Bulk ,Monthly 0.25 0.5 5
Weekly,Mon 0.
thwise 7
81 Attendance Display Report Leave Report Report 0.25 0.5 5
Weekly 0.
Attendance ,Monthwise 7
82 Attendance Display Report Report Report 0.25 0.5 5
Weekly,Mon 0.
thwise 7
83 Attendance Display Report OT report Report 0.25 0.5 5
 1.
Search & Filter Daily,Weekly 7
84 Attendance Attendance Individual ,Monthly 0.25 0.5 1 5
0.
Search & Filter Daily,Weekly 7
85 Attendance Attendance Bulk ,Monthly 0.25 0.5 5
0.
Search & Filter Daily,Weekly 7
86 Attendance Over Time Individual ,Monthly 0.25 0.5 5
0.
Search & Filter Daily,Weekly 7
87 Attendance Over Time Bulk ,Monthly 0.25 0.5 5
Weekly,Mon 0.
Search & Filter thwise 7
88 Attendance Report Leave Report Report 0.25 0.5 5
Weekly,Mon 0.
Search & Filter Attendance thwise 7
89 Attendance Report Report Report 0.25 0.5 5
Weekly,Mon 0.
Search & Filter thwise 7
90 Attendance Report OT report Report 0.25 0.5 5
1.
Add Feedback to Feedback 7
91 Training Module Training training feedback Filling 0.25 0.5 1 5
0.
Update Feedback 7
92 Training Module to Training training feedback 0.25 0.5 5
0.
Delete Feedback 7
93 Training Module to Training training feedback 0.25 0.5 5
0.
Display Feedback 7
94 Training Module to Training training feedback 0.25 0.5 5
Search and Filter 0.
Feedback to 7
95 Training Module Training training feedback 0.25 0.5 5
1.
Add Employee to Employee 7
96 Training Module Training training 0.25 0.5 1 5
0.
Update Employee Employee 7
97 Training Module to Training training 0.25 0.5 5
0.
Delete Employee Employee 7
98 Training Module to Training training 0.25 0.5 5
 0.
Display Employee Employee 7
99 Training Module to Training training 0.25 0.5 5
Search and filter 0.
10 Employee to Employee 7
0 Training Module training training 0.25 0.5 5
1.
10 Organization Leave 7
1 Master Management Add Sick Leave 0.25 0.5 1 5
0.
10 Organization Leave Update Sick 7
2 Master Management Leave 0.25 0.5 5
0.
10 Organization Leave 7
3 Master Management Display Sick Leave 0.25 0.5 5
0.
10 Organization Leave 7
4 Master Management Delete Sick Leave 0.25 0.5 5
0.
10 Organization Leave 7
5 Master Management Add Casual Leave 0.25 0.5 5
1.
10 Organization Leave Update Casual 7
6 Master Management Leave 0.25 0.5 1 5
0.
10 Organization Leave Display Casual 7
7 Master Management Leave 0.25 0.5 5
0.
10 Organization Leave Delete Casual 7
8 Master Management Leave 0.25 0.5 5
0.
10 Organization Leave Add Earning/paid 7
9 Master Management Leave 0.25 0.5 5
Update 0.
11 Organization Leave Earning/paid 7
0 Master Management Leave 0.25 0.5 5
Display 1.
11 Organization Leave Earning/paid 7
1 Master Management Leave 0.25 0.5 1 5
Delete 0.
11 Organization Leave Earning/paid 7
2 Master Management Leave 0.25 0.5 5
0.
11 Organization Leave 7
3 Master Management Add Travel Leave 0.25 0.5 5
 0.
11 Organization Leave Update Travel 7
4 Master Management Leave 0.25 0.5 5
0.
11 Organization Leave Display Travel 7
5 Master Management Leave 0.25 0.5 5
1.
11 Organization Leave Delete Travel 7
6 Master Management Leave 0.25 0.5 1 5
0.
11 Organization Holidays 7
7 Master management Add Off Day 0.25 0.5 5
0.
11 Organization Holidays 7
8 Master management Update Off Day 0.25 0.5 5
0.
11 Organization Holidays 7
9 Master management Display Off Day 0.25 0.5 5
0.
12 Organization Holidays 7
0 Master management Delete Off Day 0.25 0.5 5
1.
12 Organization Holidays 7
1 Master management Add Notice 0.25 0.5 1 5
0.
12 Organization Holidays 7
2 Master management Update Notice 0.25 0.5 5
0.
12 Organization Holidays 7
3 Master management Display Notice 0.25 0.5 5
0.
12 Organization Holidays 7
4 Master management Delete Notice 0.25 0.5 5
0.
12 Organization Holidays Add public 7
5 Master management Holiday 0.25 0.5 5
1.
12 Organization Holidays Update public 7
6 Master management Holiday 0.25 0.5 1 5
0.
12 Organization Holidays Display public 7
7 Master management Holiday 0.25 0.5 5
0.
12 Organization Holidays Delete public 7
8 Master management Holiday 0.25 0.5 5
 0.
12 Organization 7
9 Master Payhead Master Over Time 0.25 0.5 5
0.
13 Organization 7
0 Master Payhead Master ESI 0.25 0.5 5
1.
13 Organization 7
1 Master Payhead Master EPF 0.25 0.5 1 5
0.
13 Organization 7
2 Master Payhead Master HRA 0.25 0.5 5
0.
13 Organization 7
3 Master Payhead Master Advance Amount 0.25 0.5 5
0.
13 Organization 7
4 Master Payhead Master Basic Wages 0.25 0.5 5
0.
13 Organization 7
5 Master Payhead Master Other Allowances 0.25 0.5 5
1.
13 Organization 7
6 Master Payhead Master Basic Wages 0.25 0.5 1 5
0.
13 Organization 7
7 Master Payhead Master Other Allowances 0.25 0.5 5
0.
13 7
8 Self -Portal Leave overview Display 0.25 0.5 5
0.
13 Create Leave 7
9 Self -Portal Request Add 0.25 0.5 5
0.
14 7
0 Self -Portal Travel overview Display 0.25 0.5 5
0.
14 Create travel 7
1 Self -Portal request Add 0.25 0.5 5
0.
14 7
2 Self -Portal Public holidays 0.25 0.5 5
0.
14 7
3 Self -Portal Personal details 0.25 0.5 5
 0.
14 7
4 Self -Portal Salary statement 0.25 0.5 5
0.
14 Monthly 7
5 Self -Portal performance 0.25 0.5 5
0.
14 7
6 Self -Portal Notice 0.25 0.5 5
0.
14 My attendance 7
7 Self -Portal details 0.25 0.5 5

Fig. Use case 1 Main HRMS

Fig. Use case 2 Emp. attendance
Fig. Use case 3 Payroll