Word Processing

INTRODUCTION TO WORD PROCESSING
MEANING OF WORD PROCESSING

Word processing software (word processor) is application software that helps one to create, edit format
and save typed documents for printing.
OR
Word processing software is the software used in the creation of documents using a word processor.
Examples of word processors

Examples of word processors include the following:
• Lotus word • Document Editor
• Microsoft word • EZ Word
• Word perfect • Feng Office Community Edition
• Word star • GNU TeXmacs
• Abi word • Groff
• Openoffice.org writer • JWPce is a Japanese word processor,
• La tex editor designed primarily for the English speaker
• LyX who is reading or writing in Japanese.
• Xiosis scribe • KWord
• Bean • Libre Office Writer (fork of Open Office)
 FEATURES OF THE WORD PROCESSING APPLICATION (Characteristics)

The following features are common to all word processors
1. They allow the user to create a file, save it and open it again and again for reuse, editing and
formatting.
2. They provide for the use of header and footer
3. Most word processors have the ability to create and import tables, text, and graphics from other
programs
4. Nearly all word processors have a spelling checker that serves as a dictionary
5. All word processors almost have similar document window with the following features
a). Most are designed to look like a piece of paper with a few electronic improvements
b). most of the screen is blank before typing text
c). there is a cursor which blinks at the position were you can begin entering the text
d). there is a status bar, that provides the user with current status information such as saving
operation, the nature of the file in use, the current page etc.
e). help facility, some times we get lost, confused or need more information on how to use an
application thus help facility contains pointers, explanations and guidance f). Editing modes
Word processors have two editing modes and these are:
• Insert mode
• Type over mode
Page 1 of 6
INSERT MODE
Every character typed between words, lines or characters is placed at the cursor position. This pushes
all the text in front of the cursor away without deleting any character.
TYPE OVER MODE

Every character typed deletes what was there before and replaces it with new text at the cursor
position.
Entering text into a word document normally functions in insert mode that means that the text is
added in a document without over writing any other text.
Alternatively word can function in over type mode that will over write existing text wi any new text
that you type in.
The status bar at the bottom of the word window indicates that you are in over type mode by high
lighting OVR indicator
THE BASICS OF THE WORD WINDOW

The basic parts of the Word 2003 window shown below in the Microsoft Word default window. When
Word is launched, a new blank document, or default window, opens in Print Layout view.
Here is a brief explanation of the Word window.
Page 2 of 6
Title Bar
Displays the document name followed by a program name.
Menu Bar
Contains a list of options to manage and customize documents.
Standard Toolbar
This contains shortcut buttons for the most popular commands.
Formatting Toolbar
This contains buttons used for formatting
Ruler
This used to set margins, indents, and tabs.
Insertion Point
This is the location where the next character appears.
End-of-Document Marker
This indicates the end of the document.
Help
This provides quick access to Help topics.
Page 3 of 6
Scroll bars
This is used to view parts of the document.
Status Bar
This displays position of the insertion point and working mode buttons.
Task Pane
This provides easy access to commonly used menus, buttons and tools.
View Buttons
This changes the layout view of the document to Normal View, Web Layout View, Reading Layout View,
Print Layout View, or Outline View.
Office Assistant
This links to the Microsoft Office Help feature.
DOCUMENT CREATION
 CREATE AND EDIT THE CONTENTS, APPEARANCE AND LAYOUT OF DOCUMENTS
CREATING A DOCUMENT
1. Click on start
2. Select program from the dialogue box
3. Select Microsoft office
4. Click on Microsoft office word from the dialogue box
5. A new Microsoft office word will be created.
Saving a new Document

There are various means you can use to save a file. The easiest technique
1. Consists of clicking File
2. Select Save as from the main menu (dialogue box)
3. Select the location of the file either from the left plane of the dialogue box or from the drop
down menu on top of the dialogue box that appears
4. Type the file name on the file name area and chose the file type down the file name 5. Click
on save or OK
EDIT THE CONTENTS OF A DOCUMENT
1. Open your document to begin editing

2. Delete single letters one at a time by placing the cursor to the right of the letters to be erased and
press the "Backspace" key or place the cursor to the left and press the "Delete" key
Page 4 of 6
3. Erase entire words, sentences, paragraphs, or pages. Highlight the text you want to delete by
either dragging the mouse to highlight the text, or by holding down the shift key and using the
arrows. Once the text is highlighted, press "Backspace" or "Delete" to erase the text.
4. Add text by moving the cursor to where you want the new text and begin typing,
5. Rearrange sentences and paragraphs. Highlight the text you want to move by dragging the mouse
over the text, and then selecting "Cut" from the "Edit" menu. Click the "Cut" icon on the toolbar, or
pressing "CTRL X." Move the cursor where you want to move the text and choose "Paste" from the
"Edit" menu. Click the "Paste" icon on the toolbar, or press "CTRL V"
6. Speed the process of moving text by using only the mouse. Highlight the text to be moved, hover
the mouse pointer inside the highlighted area, hold down the left mouse button and drag the text
to wherever you want to insert it. Release the mouse button, and your text will appear in its new
location.
APPEARANCE AND LAYOUT OF DOCUMENTS
CHANGING TEXT APPEARANCE
• Open MS Word. Create a new word processing file by clicking File, then New.
• From this initial menu,. Under the “General” tab, choose “Blank Document,” then click “OK.”
Changing the Font
1. Click on the Font menu on the menu bar.

2. Go to the TEXT FONT CHOICES and double click to select "Arial Black"
3. From a Font menu select: Arial Black.
4. Re-check the font menu; the selected font is highlighted.
5. Compare the choices available in your font menu and delete the font choices in TEXT FONT
CHOICES that are not available.
6. To the TEXT FONT CHOICES box, add any names of fonts, available on your computer, which
you would like to use.
7. For each font name on your list, change it to the matching font.
8. When completed, the beginning of your list will look like this:
Font Size Choices

1. Click on the Size menu on the Menu Bar or in the Format/font window for choices
2. Scroll down the FONT SIZE CHOICES and drag to select 16- Point.
Page 5 of 6
3. From the Size menu select 16- Point. The text you selected will be displayed at 16- Point.
4. Re-check the Size menu; the selected size is highlighted.
5. Continue to drag to select the size choices listed in the document and change them to their
real font size.
6. For the last size choice, 72- Point, drag to select it, and type 72 into the size box.
7. Experiment by entering different text sizes and observing the changes on the screen.
8. When you are done the beginning of your list will look something like this:
Font Style Choices ( B I U )

There are a number of style choices available on the tool bar or in the Format/Font window
Plain text Strike Through Shadow

Bold Double Strike Through Outline
Italics Superscript Emboss
Underline Subscript Engrave 1. Go to
the
FONT STYLE CHOICES and double click to select the word "Bold"
2. From a Style menu select: Bold
3. Re-check the font menu; the style that is selected is highlighted.
4. Continue to select the style choices listed in the document and select the matching style for
each name on your list. Notice that the tool bar offers bold, italic and underline options only.
You will need to open the Format/Font window for more options.
5. Now apply two styles at the same time. Select the word "Plain" and apply Bold and Emboss.
6. Open the format/fonts window to select "Text Effects.” Experiment with some of the
animation effects in the example window. These can really catch your attention!
7. When you are done the beginning of your list will look something like this:
Plain text
Bold
Italics
Underline
Page 6 of 6

Word Processing

Uploaded by

Copyright:

Available Formats

Word Processing

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Word Processing

Uploaded by

Copyright:

Available Formats

INTRODUCTION TO WORD PROCESSING

MEANING OF WORD PROCESSING

Examples of word processors

 FEATURES OF THE WORD PROCESSING APPLICATION (Characteristics)

TYPE OVER MODE

THE BASICS OF THE WORD WINDOW

Here is a brief explanation of the Word window.

 CREATE AND EDIT THE CONTENTS, APPEARANCE AND LAYOUT OF DOCUMENTS

Saving a new Document

1. Consists of clicking File

2. Select Save as from the main menu (dialogue box)

EDIT THE CONTENTS OF A DOCUMENT

1. Open your document to begin editing

APPEARANCE AND LAYOUT OF DOCUMENTS

CHANGING TEXT APPEARANCE

Changing the Font

1. Click on the Font menu on the menu bar.

Font Size Choices

Font Style Choices ( B I U )

Plain text Strike Through Shadow

You might also like