Completing Business Messages: Chapter 6 - 1
Completing Business Messages: Chapter 6 - 1
Chapter 6 - 1
Learning Objectives
Discuss the value of careful revision and list the main tasks involved in completing a business message List four writing techniques for improving the readability of your messages
Discuss how you can improve the clarity and conciseness of your writing
Copyright 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 6 - 2
Learning Objectives
Explain how design elements help determine the effectiveness of your documents
List eight tips for improving message quality through careful proofreading Discuss the most important issues to consider when distributing your message
Chapter 6 - 3
Chapter 6 - 4
Writing
Completing
Revise Produce Message Proofread Message Distribute Message
Chapter 6 - 5
Get Organized
Chapter 6 - 6
Chapter 6 - 7
Chapter 6 - 8
Listed items
Headings
Chapter 6 - 9
Emphasize points
Enliven your writing
Appeal to readers
Copyright 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 6 - 10
Emphasize ideas
Chapter 6 - 11
Chapter 6 - 13
Impose parallelism
Correct dangling modifiers
Chapter 6 - 14
Chapter 6 - 15
Eliminate redundancies
Recast It is/There are starters
Chapter 6 - 16
Chapter 6 - 17
Search/replace
Commenting
Spell checker
Thesaurus
Grammar check
Style checker
Chapter 6 - 18
Chapter 6 - 19
Restraint
Detail
Chapter 6 - 20
Design Techniques
White space
Margins
Justification
Typefaces
Type styles
Copyright 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 6 - 21
Multimedia Documents
Level of skills
Tools Time and cost Content Message structure Compatibility
Copyright 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 6 - 22
Production Technology
Templates and style sheets
Page setup features Column and paragraph formatting Numbered and bulleted lists Information in tables Photos, images, textboxes, and objects
Copyright 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 6 - 23
The message
Chapter 6 - 25
Layout problems
Production issues
Chapter 6 - 26
Proofreading Advice
Make Multiple Passes Focus on High Priorities Use Perceptual Tricks Maintain Your Distance
Practice Vigilance
Work With Printouts
Remain Focused
Take Your Time
Chapter 6 - 27
Distributing Messages
Cost concerns
Convenience
Time constraints
Security and privacy
Chapter 6 - 28