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    Zaib Rehman
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    A project is a temporary endeavor undertaken to create a unique product, service, or result. It has defined start and end dates, resources, and goals. Projects are used to implement organizational strategies and achieve goals. Project management is the application of knowledge, skills, tools, and techniques to meet the requirements of a project. It includes five process groups: initiating, planning, executing, monitoring and controlling, and closing. The nine knowledge areas of project management are integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, and procurement management. The project manager is responsible for a specific project's objectives and controls resources to meet goals while managing constraints like scope

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    Project Management

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    A project is a temporary endeavor undertaken to create a unique product, service, or result. It has defined start and end dates, resources, and goals. Projects are used to implement organizational strategies and achieve goals. Project management is the application of knowledge, skills, tools, and techniques to meet the requirements of a project. It includes five process groups: initiating, planning, executing, monitoring and controlling, and closing. The nine knowledge areas of project management are integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, and procurement management. The project manager is responsible for a specific project's objectives and controls resources to meet goals while managing constraints like scope

    Copyright:

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    Download as PPT, PDF, TXT or read online from Scribd
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    354 views20 pages

    Project Management

    Uploaded by

    Zaib Rehman
    A project is a temporary endeavor undertaken to create a unique product, service, or result. It has defined start and end dates, resources, and goals. Projects are used to implement organizational strategies and achieve goals. Project management is the application of knowledge, skills, tools, and techniques to meet the requirements of a project. It includes five process groups: initiating, planning, executing, monitoring and controlling, and closing. The nine knowledge areas of project management are integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, and procurement management. The project manager is responsible for a specific project's objectives and controls resources to meet goals while managing constraints like scope

    Copyright:

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    What is a Project?

    What is a Project?

    A project is a sequence of unique, complex and

    connected activities having one goal or purpose that must be completed by a specific time, wthin budget and according to specification
    A project is a complex, nonroutine, one-time effort

    limited by time, budget, resources, and performance specifications designed to meet customer needs
    Projects are ad hoc, resource-consuming activities

    used to implement organizational strategies, achieve enterprise goals and objectives, and contribute to the realization of the enterprises mission

    PMI Definition of a Project A project is a temporary endeavor undertaken to create a unique product, service or result.

    Why Projects?
    To meet strategic business goals and objectives: Strategic opportunity Business needs Customer request Technological advance

    A Project can Produce


    A product that can be either a component of

    another item or an end item in itself.


    A capability to perform a service(e.g., a business

    function that supports production or distribution).


    A result such as an outcome or a document (e.g., a

    research project that develops knowledge that can be used to determine whether a trend is present or a new process will benefit society).

    Main features of a Project Revision


    It is a temporary endeavor undertaken.
    To create a unique product, service or result Temporary, therefore, has a start and an end End is reached when Objectives have been achieved When objectives will not or cannot be met Need for the project does no longer exist What can be the duration of a project? What about the outcome of a project?

    Examples of Projects
    Developing a new product or service (Why) Effecting a change in the structure, staffing or style of

    an organization (?) Developing or acquiring a new modified information system (?) Constructing a building or infrastructure Implementing a new business process or procedure (?) Give examples of Projects in Pakistan / World

    What is Project Management?


    It is the application of: Knowledge Skills Tools Techniques To do project activities to meet project requirements

    What are those FIVE Process Groups?

    What are those 9 Knowledge Areas in

    Projects?

    Mapping the Processes


    Process PM Group Knowledge Area 4. Project Integration Management Initiating P.G. 4.1 Develop Project Charter Planning P.G. 4.2 Develop Project Management Plan Executing P.G. 4.3 Direct & Manage Project Execution Controlling P.G. 4.4 Monitor & Control Project Work 4.5 Perform Integrated Change Control 5.4 Verify Scope 5.5 Control Scope Closing P.G. 4.6 Close Project or Phase

    5. Project Scope Management

    5.1 Collect Requirements 5.2 Define Scope 5.3 Create WBS 6.1 Define Activities 6.2 Sequence Activities 6.3 Estimate Activity Resources 6.4 Estimate Activity Duration 6.5 Develop Schedule 7.1 Estimate Costs 7.2 Determine Budgets

    6. Project Time Management

    6.6 Control Schedule

    7. Project Cost Management

    7.3 Control Costs

    10

    Mapping the Processes (cont.)


    PM Knowledge Area 8. Project Quality Management 9. Project Human Resource Management 10. Project Communications Management 11. Project Risk Management 10.1 Identify Stakehold er Process Group

    Initiating P.G.

    Planning P.G.
    8.1 Plan Quality 9.1 Develop Human Resource Plan 10.2 Communications Planning 11.1 Plan Risk Management 11.2 Identify Risk 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses

    Executing P.G.
    8.2 Perform Quality Assurance 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team 10.3 Information Distribution 10.4 Mange Stakeholders

    Controlling P.G.
    8.3 Perform Quality Control

    Closi ng P.G.

    10.5 Report Performance

    11.6 Monitor & Control Risk

    11

    Mapping the Processes (cont.)


    PM Knowledge Area 12. Procurement Process Group Initiating P.G. Planning P.G. 12.1 Plan Procurement Executing P.G. 12.2 Conduct Procurement Controlling P.G. 12.3 Administer Procurement Closing P.G. 12.6 Close Procurement

    12

    What is Project Management?


    Project Initiation
    1.Project aligned with organizational objectives and customer needs 2.Preliminary scope statement includes stakeholder needs and expectations 3.High-level risks, assumptions are understood 4.Stakeholders identified and their needs understood 5.Project charter approved 1 .Project scope agreed 2.Project schedule approved 3.Cost budget approved 4.Project team identified with roles and responsibilities agreed 5.Communications activities agreed 6.Quality management process established 7.Risk response plan approved 8.Integrated change control processes defined 9.Procurement plan approved 10.Project plan approved
    1.Project scope achieved 2.Project stakeholders expectations managed 3.Human resources managed 4.Quality managed against plan 5.Material resources managed 1.Project tracked and status communicated to stakeholders 2.Project change is managed 3.Quality is monitored and controlled 4.Risk is monitored and controlled 5.Project team is managed 6.Contracts administered 1.Project outcomes accepted 2.Project resources released 3.Stakeholder perceptions measured and analyzed 4.Project formally closed

    Project Planning
    Project Execution Project Monitoring

    & Change Mgt. Project Closing

    Project Management Office (PMO)


    It is an organized body or entity assigned coordinated management of projects under its domain It is the key decision maker during the beginning of each project It is also responsible for the selection, management and deployment of shared or dedicated project resources

    Functions of (PMO)
    Managing shared resources Identifying & developing project management methodology, best practices and standards 3. Coaching, monitoring, training and oversight 4. Monitoring compliance project audits 5. Developing & managing project policies, procedures, templates and other standard documentation? 6. Coordinating communication across projects
    1. 2.

    Project Manager
    Focuses on a specific project objective
    Controls resources to best meet project objectives Manages the constraints (scope, schedule, cost and

    quality etc) of individual project

    Main Functions of a Project Manager


    Define scope of project Identify stakeholders & Leadership (decision

    makers: Client, Parent organization, Project Team, Publics) Evaluate project requirements Develop detailed task list (work breakdown, structures) Develop initial project management flow chart Estimate time requirements Identify cost estimation and budget Identify required resources and evaluate risks

    Main Functions of a Project Manager


    Prepare contingency plan Identify interdependencies Identify and track critical milestones Secure needed resources, manpower Participate in project phase review Manage the change control process Report project status

    Characteristics of a Project Manager


    Knowledge: Must be well versed with project management. ?
    Performance: Application of project management knowledge Personal: Behavior of the project manager:
    Effectiveness Attitude Personality characteristics (Michael Dell) Leadership, guidance to balance project constraints

    Thank you!!!

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