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  • Web Based "Project Management" Using: Peter Wieland

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    PW_Tools is a set of Perl scripts that automates project management and website maintenance tasks. It allows users to create and maintain profiles of project members, track actions and tasks, archive documents, share bookmarks, and publish information to multiple mirrored websites. The scripts generate dynamic HTML pages from input text files to provide views of members, tasks, documents, and other project information. PW_Tools is available open source under the GNU GPL license.

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    PW_Tools

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    PW_Tools is a set of Perl scripts that automates project management and website maintenance tasks. It allows users to create and maintain profiles of project members, track actions and tasks, archive documents, share bookmarks, and publish information to multiple mirrored websites. The scripts generate dynamic HTML pages from input text files to provide views of members, tasks, documents, and other project information. PW_Tools is available open source under the GNU GPL license.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content
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    33 views24 pages

    Web Based "Project Management" Using: Peter Wieland

    Uploaded by

    gigioa
    PW_Tools is a set of Perl scripts that automates project management and website maintenance tasks. It allows users to create and maintain profiles of project members, track actions and tasks, archive documents, share bookmarks, and publish information to multiple mirrored websites. The scripts generate dynamic HTML pages from input text files to provide views of members, tasks, documents, and other project information. PW_Tools is available open source under the GNU GPL license.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as ppt, pdf, or txt
    of 24

    Web based Project Management using

    Peter Wieland [email protected] PW_Tools

    DNV - 02/08/2013 - 1

    What is PW_Tools?
    Number of scripts to support
    Project management via the WWW Automated creation and maintenance of
    project web sites

    Support for:
    Keeping address lists (profiles)
    up to date

    Maintaining action lists in


    various granularities

    Sharing bookmarks (links) Publishing Web site Publishing exploitations information


    (conferences and publications)

    Sending to-do lists via email


    to specific project members

    Web statistics

    Archiving and extracting documents

    PW_Tools

    Use all functionality or parts of it.

    DNV - 02/08/2013 - 2

    Contents

    Motivation & Background Basic objectives Overview & Concepts
    PWA (Action lists & Profiles) PWD (Document archive) PWU (Update sites (mirror)) PWB (Bookmarks) PWE (Exploitation) PWL (Log of access) PWR (Root generator) PWC (Clean up links) PWS (Send emails automatically)

    Benefits and problems Current state & availability Directory structure

    DNV - 02/08/2013 - 3

    PW_Tools

    Motivation and Background

    Committed to the coordination of a Available recommended tools global project


    failed (e.g. Frontpage)

    One part of this role was web site


    maintenance for
    Internal information Public information

    Web information used for reporting


    PW_Tools

    DNV - 02/08/2013 - 4

    Project constellation

    10 partners with various background About 30 project members 4 countries
    Portugal (3) Germany (2) Greece (2) Norway (3)

    8 work entities
    5 Work packages Project Steering Group (PSG) Technical Committee (TC) Telephone Conferences

    Challenge:
    Provide 30+ updated detailed and
    dynamic information views on Project members (30) Work entities (8+) Partners (10)

    Provide mailing lists for those views

    DNV - 02/08/2013 - 5

    PW_Tools

    PWA: Web pages to visualise profiles

    Single csv-file as information source for members with fields for:


    Personal abbreviation key (PWi) Name, Address, Phone, Fax, Email, etc. Personal partner key

    Script generates
    Profiles (html)
    One per project member (28) One per project partner (10) One per work entity (8) Table of contents for those 46 pages

    Work entity membership text files


    Free definable Individual members All members of a partner

    Overall partner page Gallery

    Partner list text file


    Partner key Partner information

    DNV - 02/08/2013 - 6

    PW_Tools

    PWA: Profile view examples

    DNV - 02/08/2013 - 7

    PW_Tools

    PWA: Profile related views

    DNV - 02/08/2013 - 8

    PW_Tools

    PWA: Work entity memberships

    DNV - 02/08/2013 - 9

    PW_Tools

    Project work load

    8 work entities
    5 Work packages Project Steering Group (PSG) Technical Committee (TC)

    Challenge:
    Collect actions during various meetings Make actions visible to individuals Make actions visible to responsible
    managers (WP, Site, PM, etc.)

    Support project managers action followup

    Meeting with various frequencies


    WP: quarterly (total: ca. 12) PSG: yearly (total: 3) TC: twice a year (total: 6) Phone: twice a month (total: ca. 50)
    In total: ~ 70 meetings

    DNV - 02/08/2013 - 10

    PW_Tools

    PWA: Web pages to visualise actions

    Single ASCII text file with a specific format


    Act-Code:Active-Flag:Date:Resp.List:Text:Comment

    Script generates
    Action information pages
    One per action (currently 251 after 12 month project duration)

    Active-Flag: Closed or Active

    Resp.List: Pairs of ID,State


    ID references a project memeber State: done or not done

    Action lists
    One per project member (28) One per project partner (10)

    Same format as in the Minutes of Meeting


    Information identical to MoM (documentation and reference)

    Overview table
    All open actions All closed actions All overdue actions All to-do actions

    DNV - 02/08/2013 - 11

    PW_Tools

    PWA: Action information overview

    DNV - 02/08/2013 - 12

    PW_Tools

    PWA: Member and Partner Lists

    DNV - 02/08/2013 - 13

    PW_Tools

    PWD: Document archive


    Challenge:
    Quality Assurance Programme
    PM has responsibility for filing documentation Document reference

    Solution: Web based archive


    Directory name = Document reference Directory contains all available formats Different views
    Sorted by Reference No Sorted by Author, Type, Title, Date Sorted by Meetings, etc. New views definable

    Various document types


    Deliverables Minutes Progress reports Cost statements, etc. Word-files Zip-files PDF-files Presentations (PPT) others

    Various document formats

    Integrated fetch mechanism (ftp) Search engine

    Project members need approved versions


    with easy access
    DNV - 02/08/2013 - 14

    PW_Tools

    PWD: Document archive views

    DNV - 02/08/2013 - 15

    PW_Tools

    PWB: Bookmark information


    Microsoft Favorites input format Generates single bookmark file (share Favorites)

    DNV - 02/08/2013 - 16

    PW_Tools

    PWE: Exploitation information


    Conferences

    Location & date Different options


    Paper Presentation Exhibition

    Different states and responsibles for each option Input: single text file with information Generates short- and long-format html-page

    Links to profiles and document archive (no redundancy)

    DNV - 02/08/2013 - 17

    PW_Tools

    PWE: Exploitation information


    Publications

    Different items
    books papers proceedings etc

    Input: Standard reference database format


    Bibtex (ASCII based, free) Usable as reference database for
    input in papers etc.

    Output: Publication html-page


    PW_Tools

    DNV - 02/08/2013 - 18

    Directory structure

    One root directory (e.g. Web) PW_Tools as subdir of the root Bin, Input (global) One subdir for each script (PWA, PWB, etc.) All overview html-pages under this subdir One Input subdir under each script-subdir Non-overview information located in subdirs
    under script-subdir (for PWA & PWD)
    DNV - 02/08/2013 - 19

    PW_Tools

    PWR: Root generator



    Few pages are not generated automatically Same header at each level Solution:
    Put all hand-made pages in a directory Consistent header to all of those pages is
    attached automatically

    Each other page generating script uses same


    header information

    All generated files are stored under root


    directory.

    DNV - 02/08/2013 - 20

    PW_Tools

    PWU: Site mirror (update site)



    One master web
    Generated locally (e.g. project directory) Usable as master Usable for back-up

    Solution:

    Text files with mirror information on


    Where to publish to (copy) Single files (optional rename) Directories (recursive with subdirectories) Check timestamp information before
    copying

    Different information required on different mirror web sites


    All information on internal internet site
    (password protected)

    All reviewers specific info on reviewers


    internet site (password protected)

    All public information on public


    accessible internet site

    DNV - 02/08/2013 - 21

    PW_Tools

    PWU:Site mirror (example)

    Destination: http://research.dnv.com/marvin_int
    (after mapping wwwroot on research.dnv.com to i:)

    i:/marvin_int ############################### FILES PWD_search.html; actions.htm; archive.html; default.htm; deliverables.html; dissemination.html; docref.html; links.html; news.html; summary.html; partners.html; meeting_gallery.html; ################################# DIRS PW_Tools/PWA PW_Tools/PWB PW_Tools/PWD PW_Tools/PWE PW_Tools/PWR PW_Tools/PWU PW_Tools/BIN PW_Tools/Input PW_Tools/Doc Pictures

    Other destinations

    DNV - 02/08/2013 - 22

    PW_Tools

    Benefits and Problems


    + Technical:
    Single (non-redundant) data source Automated generation of html-pages
    using Perl (free and platform independent)

    + Project related:
    Save time
    MoM (action) follow-up easy No paper archive required (pure Web) Information source for reporting to CEC Automatically send to-do lists to members

    Only relative links (transferable, pickand-go e.g. for meetings)

    Project independent
    (except PWD which depends on the reference system)

    Increase quality by providing reliable information


    Good state overview for responsible persons People can view others states (recognise locks) All members have updated and identical archives Helps avoiding Didnt know situations

    Not (!) mouse-oriented (drag-and-drop) Generates standard W3C HTML (4.0) Different web sites share consistent
    source

    DNV - 02/08/2013 - 23

    People have to use the information Not COTS Some html-knowledge (for root pages) recommended PW_Tools

    Current state & Availability


    State (April 2001): Available at:

    Published with copyleft:


    PW_Tools is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version. PW_Tools is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details.

    http://research.dnv.com/pwtools Documentation & How-to-getstarted

    Other requirements:

    Any machine running Perl

    under the terms of GNU GENERAL PUBLIC LICENSE


    (http://www.gnu.org/philosophy/free-sw.html)

    Perl, which is free (http://www.perl.org) (Use ActivePerl on NT)


    Any ASCII text editor

    DNV - 02/08/2013 - 24

    PW_Tools

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