Finance Induction
Finance Induction
Training Objectives
To explain the functions with which Finance can
assist you
To give you information regarding staff benefits
and options
To provide Division of Finance contacts you may
find useful in your first few weeks
Finance Induction
Accounting services
Accounts Payable
Accounts Receivable
Campus Mail services
Corporate Uniform sales
Finance Computing systems
Payroll
Purchasing
Stores
Training in Finance systems
Transport
Travel
Finance Induction
Finance Induction
Finance Induction
Salary Deductions
Salaries system allows for deductions to a
range of providers including:
Health insurers
Charitable organisations
Energy providers
You may also have deductions to repay your
current sessions HECS. This allows you to claim
the upfront discount but pay it off during the
session.
Finance Induction
Other Services
TRANSPORT
Staff may hire a pool vehicle if it is not required
for official use at the time desired, e.g. a car for
family holidays.
At Wagga campus the mechanic also offers
private servicing of motor vehicles and an
inspection station.
Payment by salary deduction is available for
hires and servicing.
Contact your campus Transport Office for more
details.
Finance Induction
Corporate Uniform
Uniforms are available in a range of styles for men
and women catering for most sizes and job
requirements.
Check the website for more details:
www.csu.edu.au/division/finserv/staff/uniform.htm
Finance Induction
Access to Banner
The information you need to access
Banner is detailed at this website:
www.csu.edu.au/division/finserv/staff/banner/index.htm
Finance Induction
10
Petty Cash
Petty cash is issued from each University cashier
and from various Petty Cashiers around the
campuses, but must only be used for emergencies.
Credit cards are available for most petty cash
purchases and the use of petty cash is greatly
discouraged.
Petty cash dockets must be:
Authorised by the appropriate signatory
Used for amounts under $250 only
Used for restricted items only with prior
authorisations.
Reimbursement or an Advance (not preferred).
www.csu.edu.au/division/finserv/staff/procurement/pettycash.htm
Finance Induction
11
Purchasing
Purchase Credit cards are available in all schools
and sections for normal low value purchasing.
Purchase requisitions are required for all other
purchases.
Specific delegations based on dollar values apply to
who can approve a purchase in your school or
section.
www.csu.edu.au/division/finserv/staff/procurement/purchasing.htm
Finance Induction
12
Purchasing
Special Approval Requirements
Computer/AV Equip by Division of Information Technology
Books/Journals by the Division of Library Services
Finance Induction
13
Purchasing
Before ordering
Contact Purchasing Officer to make sure item is
not cheaper on State Contract
Placing an order
Requisitions, properly authorised, must be sent to
the Purchasing Officer
Must be done before purchasing or committing to
an order for a service or goods
Orders will be processed normally within 48hrs of
receipt in Purchasing.
Funds must be available
Finance Induction
14
Invoicing Customers
If you need to send an account to a customer, either
an individual or company, it is important to follow
these guidelines:
Accounts can ONLY be issued from the
Universitys Accounts Receivable system.
Do not raise a word document or similar as an
invoice.
Be aware of GST and how it affects the amount
your area will receive. Your section receives
10/11ths of the total requested only.
Contact Accounts Receivable for ALL invoicing.
Finance Induction
15
Official Travel
All travel must be PRE-APPROVED.
www.csu.edu.au/division/finserv/travel/index.htm
Finance Induction
16
Finance Induction
17
Finance Induction
18
Liaison Officers
Within the Division of Financial Services
each member of the management team is
assigned to provide specific areas with
support.
While they will not be experts in all areas of
Finance they will be able to assist in identifying
issues and properly directing you for solutions.
Please refer to contacts website:
www.csu.edu.au/division/finserv/contacts/index.htm
Finance Induction
19