Word 2007
Word 2007
Review
Topics
Letters
Memos
Newsletters
Research papers
Web pages
Business cards
Resumes
Financial reports
Other types of documents
Header
Column
Formatted
text
Chart
Table
Title
bar
Ribbon
Ruler
Document
window
Status
bar
Scroll
bar
View
buttons
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AutoComplete
AutoCorrect
Spelling and Grammar
Saving a Document
Save a file for the first time using the Save button
on the Quick Access toolbar or the Save
command on the Office menu
Assign a filename and a file location to a
document using the Save As dialog box
After you save a file for the first time, save
changes using the Save button, the Save
command, or [Ctrl][S]
To create a copy of the file, use the Save As
command under the Office Button.
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Selecting Text
A paragraph
Triple-click the paragraph or double-click with the selection pointer to the left of the
paragraph
Click at the beginning of the selection, press and hold [Shift], then click at the end
of the selection
Multiple nonconsecutive
selections
Select the first selection, then press and hold [Ctrl] as you select each additional
selection
An entire document
Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click
the Select button in the Editing group on the Home tab, and then click Select All
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Using Templates
A template helps you create a formatted a
document quickly
A template is a formatted document that
contains placeholder text
You replace the placeholder text with your
own text and save the file with a new filename
Word includes templates for faxes, letters,
reports, brochures, memos, and other types of
documents
Select a template while in the
New Document dialog box
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Office Clipboard
The Office Clipboard
Stores up to 24 items
Stores text and graphics
Items can be cut or copied from any
Office program
Items on the Office Clipboard can be
viewed
The last item collected is stored on both
the Office Clipboard and the system
Clipboard
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Click to resize or
move the Clipboard
task pane
Stored
items
Click to
change
display
options
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AutoCorrect
Inserting text with AutoCorrect
Create your own AutoCorrect entries
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Fonts
A font is a complete set of characters
with the same typeface or design
Arial, Times New Roman, Tahoma, and
Calibri are examples of fonts
Each font has a specific design and feel
Set Font Size, Color, Style, and Effects
Font size is measured in points
A point is 1/72 of an inch
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Font Styles
Make text darker and thicker by
applying bold
Click the Bold button to apply bold
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Font Effects
Apply using the
Font dialog box
Superscript
Subscript
Shadow
Outline
Emboss
Engrave
Small caps
Choose font
effects
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48 point, red,
shadow
effect, 80%
character
scale
Italic
Bold
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Format Painter
The Format Painter allows you to
copy the format setting applied to
selected text to other text
Use to copy multiple format settings
or individual ones
Click the Format Painter button once to
apply the format settings to one item
Double-click the Format Painter button to
activate the Format Painter and apply
settings to multiple items
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Aligning Paragraphs
Paragraphs are aligned relative to
the left and right margins
Left-aligned text is flush with the left
margin and has a ragged right edge
Right-aligned text is flush with the right
margin
Centered text is positioned evenly
between the margins
Justified text is flush with both the left
and right margins
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Aligning Examples
Centered
Justified
Left-aligned
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Themes
Format a document using themes
A theme is a complete set of theme
colors, fonts, and effects
Preview a theme before applying it
Click the Themes button in the
Themes group on the Page Layout
tab to select and apply a theme
Tabs
Tabs help you to align text vertically at a specific
location on a page
A tab stop is a point on the horizontal ruler that
identifies a text alignment location
By default, tab stops are located every inch from
the left margin
You can create custom tab stops
Text can be aligned to the left, right, or center of a
tab stop, or aligned with a bar character or decimal
point
A tab leader, a line that appears in front of tabbed
text
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Tabs Examples
Tab indicator
Tabbed text
left-aligned
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Tab
leader
Tabbed text
right-aligned
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Indenting
Indenting a paragraph moves the edge of
the paragraph in from the left or right
margin
Indent the entire left or right edge of a
paragraph
Indent just the first line
Indent all lines except the first line
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Hanging Indent
marker
Left Indent
marker
Indented
paragraph
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Right Indent
marker
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Creating Outlines
To create a hierarchical structure in a
list, apply an outline numbering style
Click the Multilevel List list arrow to
select and apply a multilevel list style
Format an existing list
Demote items using the Increase Indent
button
Promote items using the Decrease
Indent button
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Shading
Border
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Separator
line
Footnote
text
Note reference
mark
Document Margins
Document margins are the blank areas
between the edge of the text and the edge
of the page
To adjust a documents margins:
Click the Margins button in the Page Setup
group on the Page Layout tab, then click
Custom Margins
Change margin settings on the Margins tab in the
Page Setup dialog box
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Right margin
Ruler shows
location of
top margin
Ruler shows
location of left
margin
Left margin
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Page Orientation
Portrait orientation means a page is
taller than it is wide
The default page orientation for a
document is portrait
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Margins tab
Change margins, page
orientation, and format the
layout of pages in a multiple
page document
Paper tab
Change paper size and
paper source
Layout tab
Format sections, format
headers and footers, and
change vertical alignment
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Margin Options
Margin options in a multiple page
document
Mirror margins are used in documents with
facing pages, such as magazines
Inside and outside margins are a mirror image of
each other
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Function
Next page
Begins a new section and moves the text following the break to the top of the
next page
Continuous
Even page
Begins a new section and moves the text following the break to the top of the
next even-numbered page
Odd page
Begins a new section and moves the text following the break to the top of the
next odd-numbered page
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Section 1 is
formatted in one
column
Continuous
section break
Section 2 is formatted
in two columns
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Page Breaks
As you type, an automatic (soft) page
break is automatically inserted when you
reach the bottom of a page
Text flows to the next page
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Page Numbers
Automatically number the pages of a document by
inserting a page number field
A field is a code that serves as a placeholder for data that
changes in a document
Click the Page Numbers button in the Header & Footer group
on the Insert tab to insert a page number field
Select a location, such as bottom of page
Select a preformatted page number and alignment
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Page number
(in the Footer
area)
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Header &
Footer Tools
Design Tab
Header area
open with
content control
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Inserting Symbols
A symbol is a special character, such as a
graphic, shape, or foreign language
character
Add a symbol using the Symbol button on
the Insert tab
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Inserting a Table
Tables illustrate information intended
for quick reference and analysis
A table is a grid of columns and rows
that you can fill with text and graphics
A cell is the box formed by the intersection
of a column and a row
Borders are the lines that divide the rows
and columns of a table and help you see
the structure
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Table Example
Column
Row
Border
Cell
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Clip Art
Illustrate a document with clip art
Clip art is a collection of graphic images
that you can insert in a document
Clip Organizer, a library of clips
Clips are the media files, including
graphics, photographs, sounds, movies,
and animations, that come with Word
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Results of a
clip search
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Sizing handle
Floating graphic
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Summary
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