Alternative Mode GPPB Trainer Cscruz
Alternative Mode GPPB Trainer Cscruz
Alternative Mode GPPB Trainer Cscruz
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PROCUREMENT STANDARD
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ALTERNATIVE METHODS
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LIMITED SOURCE BIDDING
(Sec. 49)
APPLICABILITY:
Goods
Consulting services
CONDITIONS:
Highly specialized types where only a few bidders
are known to be available
Major plant components beneficial to limit bidding
to known qualified bidders to maintain uniform
quality and performance of the plant
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LIMITED SOURCE BIDDING
List shall be maintained by the relevant government
authority (RGA)
PE may be the relevant government authority
List shall be updated periodically and submitted to the
GPPB
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LIMITED SOURCE BIDDING
PRE-SELECTION PROCEDURES PER GPM
GPPB Resolution 06-2012
PE through BAC
Acquires/Issues a Pre-
identifies LSB as
selected List
applicable mode
GPPB-TSO
PE posts procurement
acknowledges receipt
opportunity and
and posts the list in the
conducts LSB
website (ministerial)
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LIMITED SOURCE BIDDING
PRE-SELECTION PROCEDURES
GPPB Resolution 06-2012
N
PE
represents Y Limited
itself as the Issues a List? Source
RGA (self- Bidding
generated list
N
Competitive
Bidding
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LIMITED SOURCE BIDDING
In order to apply LSB on the procurement of motor
vehicle, PE should first establish that the motor vehicle
sought to be procured is either a highly specialized type
of goods or a major plant component; otherwise,
Competitive Bidding shall apply. (NPM 63-2013)
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DIRECT CONTRACTING
APPLICABILITY:
Goods
CONDITIONS:
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DIRECT CONTRACTING
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REPEAT ORDER
APPLICABILITY:
Goods
CONDITIONS:
1. Same or lower unit prices, provided that such prices
are still the most advantageous to the GOP after price
verification
2. No splitting of contracts
3. Availed of within 6 months from the contract
effectivity date stated in the NTP arising from the
original contract, except in cases duly approved by the
GPPB
4. Not to exceed 25% of the quantity of each item
5. Original contract awarded through competitive
bidding
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REPEAT ORDER
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SHOPPING
APPLICABILITY [52.1(A) AND (B)]:
Goods
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THRESHOLD FOR UNFORESEEN
CONTINGENCIES [S. 52.1(a)]
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NEGOTIATED PROCUREMENT
SMALL VALUE PROCUREMENT
APPLICABILITY
All types of Procurement
CONDITIONS:
1. Procurement does not fall under Shopping
[52]
2. Amount does not exceed the threshold
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SHOPPING [S 52.1(b)] AND
SMALL VALUE PROCUREMENT
NGAs, GOCCs, GFIs, SUCs PhP500,000
LGUs
Maximum Amount (in Philippine Pesos)
Classification
Province City Municipality
1st Class 500,000 500,000 100,000
2nd Class 500,000 500,000 100,000
3rd Class 500,000 400,000 100,000
4th Class 400,000 300,000 50,000
5th Class 300,000 200,000 50,000
6th Class 200,000 100,000 50,000
In the case of Barangays, the maximum amount is PhP50,000
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SHOPPING and SMALL VALUE
PROCUREMENT
Decision to resort to shopping/SVP shall be reflected
in the Annual Procurement Plan (APP)
After approval, BAC may delegate execution
Posting in PhilGEPS required if amount is >
PhP50,000
Request for Quotation
Extension of deadline for submission of quotation
Award
PE to validate legal, technical, and financial capability
through relevant documents or other means
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SHOPPING and SMALL VALUE
PROCUREMENT COMMITTEE (SSVPC)
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SHOPPING and SMALL VALUE
PROCUREMENT
PROCEDURAL GUIDELINES:
Send RFQ to at
least 3 suppliers Prepare Abstract
Prepare RFQ
[may be 1 in case of Quotations
of 52.1(a)]
Award to
Extend deadline if
LCB/HRB that
no quotation is
complies with
received
specs and ABC
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
APPLICABILITY
All types of Procurement
CONDITIONS:
1. Two failed biddings
2. Mandatory review of the following:
Minimum technical specifications
ABC, which may be adjusted up to 20% from
last bidding
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
PROCEDURAL GUIDELINE
Submission and
Preparation of Invitation of
opening of 1st
RFQ bidders
offer
Submission and
Negotiation with opening of best Awarding of
bidders and final offer contract
(2nd offer)
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
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NEGOTIATED PROCUREMENT
TWO FAILED BIDDINGS
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NEGOTIATED PROCUREMENT
EMERGENCY CASES
APPLICABILITY:
All types of Procurement
CONDITIONS:
In case of imminent danger to life or property during a state of
calamity
When time is of the essence arising from natural or man-made
calamities
Other causes where immediate action is necessary
To prevent damage to or loss of life or property
To restore vital public services, infrastructure facilities and
other public utilities
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NEGOTIATED PROCUREMENT
TAKE-OVER OF CONTRACTS
APPLICABILITY:
All types of Procurement
CONDITIONS:
Rescinded or terminated contract
Immediate action is necessary:
To prevent damage to or loss of life or property
To restore vital public services, infrastructure facilities,
and other public utilities
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NEGOTIATED PROCUREMENT
TAKE-OVER OF CONTRACTS
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NEGOTIATED PROCUREMENT
ADJACENT OR CONTIGUOUS
APPLICABILITY:
Infrastructure
Consulting Services
CONDITIONS:
1. Subject contract is adjacent or contiguous to an
on-going infra or consulting
2. Original contract is a result of competitive bidding
3. Subject contract has similar or related scopes of
work
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NEGOTIATED PROCUREMENT
ADJACENT OR CONTIGUOUS
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NEGOTIATED PROCUREMENT
AGENCY TO AGENCY
APPLICABILITY:
All types of Procurement
CONDITIONS:
1. Cost-benefit analysis indicating A-to-A is more efficient and
economical
2. A-to-A does not exceed 25% of PEs total budget for each
category (goods, infra, consulting)
3. Servicing agency has mandate to undertake the project
4. Servicing agency owns or has access to necessary tools
required for the project
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NEGOTIATED PROCUREMENT
AGENCY TO AGENCY
PITC Pharma, Inc. (PPI) has been given express mandate
to be the central/lead agency for procurement of all
government agencies requirements for drugs and
medicines pursuant to RA 9501. However, RA 9501 does
not exempt it from the procurement policies, rules and
regulations established under RA 9184 and its IRR.
PPI is not exempt from posting a Performance Security
under 39 of RA 9184 and its IRR when entering into a
contract with other government agencies and the PE
requires such security. (NPM 37-2013)
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NEGOTIATED PROCUREMENT
AGENCY TO AGENCY
For the procurement of CTC, the more appropriate method to be
used is A to A rather than Direct Contracting
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NEGOTIATED PROCUREMENT
PROCUREMENT AGENT
APPLICABILITY:
All types of Procurement
CONDITIONS:
HOPE has determined that PE does not have procurement
proficiency or capability to undertake a particular procurement
ACTIONS AVAILABLE:
Request other GOP agencies to undertake such procurement for
them
Recruit and hire consultants or procurement agents to assist
them directly and/or train their staff in the management of the
procurement function
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NEGOTIATED PROCUREMENT
PROCUREMENT AGENT
Where a PE has determined that it lacks the proficiency or
capability to undertake its rehabilitation project, which need not
be based solely on the PEs failure to constitute its BAC, the PE
may request another government agency to be its Procurement
Agent as Section 53.6 of the IRR may also apply in cases where a
BAC is validly constituted, but due to the number of bidding
activities to be undertaken by the procuring entity; magnitude
and complexity of the project; experience of the members of the
BAC; location and situs of both the principal and the agent; and,
other valid and reasonable circumstances, the procuring entity
may not have the proficiency or capability to undertake the
particular procurement activity. (NPM 38-2013)
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NEGOTIATED PROCUREMENT
HIGHLY TECHNICAL PROCUREMENT
APPLICABILITY:
Consulting Services
CONDITIONS:
1. Individual consultant
2. Work involves:
Highly technical or proprietary
Primarily confidential or policy determining, where trust
and confidence are the primary consideration
3. Term is, at the most, 6 months, renewable at the option of the
appointing HOPE, but in no case to exceed the term of the latter
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NEGOTIATED PROCUREMENT
LEASE OF REAL PROPERTY
APPLICABILITY:
Goods (Real Estate and Venue)
CONDITIONS:
1. Cost-benefit analysis indicating leasing privately-owned real estate
or venue is more efficient and economical
2. APP reflect the proposed lease
3. Selection to follow the guidelines (GPPB Resolution 08-2009)
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NEGOTIATED PROCUREMENT
NGO PARTICIPATION
APPLICABILITY:
All types of Procurement
CONDITIONS:
Appropriation law or ordinance earmarks an amount to be
contracted to NGOs
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NEGOTIATED PROCUREMENT
COMMUNITY PARTICIPATION
APPLICABILITY:
Delivery of goods, including non-consulting services and simple
infrastructure projects
CONDITIONS:
1. In the interest of project sustainability or to achieve certain
specific social objectives
2. PE to propose procedures, specifications, and contract
packaging for GPPB approval
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NEGOTIATED PROCUREMENT
UN AGENCIES
APPLICABILITY:
All types of Procurement
CONDITIONS:
Procure from UN Agencies
Small quantities of off-the-shelf goods, primarily in the fields
of education and health
Specialized products where the number of suppliers is limited
(e.g., vaccines or drugs)
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OTHER TERMS AND CONDITIONS
Most advantageous price for government should be obtained (S48.1)
Splitting of contracts strictly prohibited (S54.1)
Advertisement and posting for the following methods may be dispensed
with provided that the BAC through its Secretariat shall post the
Invitation or Request for Submission of Price Quotations:
Shopping [52.1(b)]
Except: PhP50,000 and below
Negotiated Procurement under Two Failed Biddings [53.1]
NGO Participation [53.11]
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SUMMARY
2. Two Failed Biddings
3. Emergency Cases
4. Take Over Contracts
5. Adjacent or Contiguous
6. Agency to Agency
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SUMMARY
7. Procurement Agent
8. Highly Technical Consultants
9. Lease of Real Property
10. NGO Participation
11. Community Participation
12. UN Agencies
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