Project Manament Final
Project Manament Final
Budget
Disbursement
Coordination
2-Venue
Availability of auditorium
Decoration
Arrange refreshments
3- equipments
Setting utensils
Laptops
Multimedia
4-guest speakers
Invite
Transport
Coordination
5- other related activities
Opening speech
Welcoming guests
Arranging audience
Stress management activities
Theatre
Thanku note
6- marketing
Panaflex designing
Panaflex printing
Posters
Design adjustments
social media promotions
Other promotional activities
7-sponsorship
Sponsorships by university
Directors approval
Sponsor servicing
Signage
8- staff
Host
Volunteers
Servers
SEMINAR
Thank Other
promoti-
you onal
activities
Resource Calendar
Milestones lists
Approval from the director of Bahria university
Speakers to be arranged and confirm their
availability for the event
Market event through Facebook, panaflex to be
placed in foyer and standees for promotion
Arrangement Of high tea For guests and faculty
members
Arrangement of sheilds, material required for the
activities to be used and prizes for students
Preperation of hosting to be conducted by projeCt
manager in order to interact with the audience and
guests
Fixing of setup in alberuni auditorium and
arranging bouquets for guests
Coordination from within the team appointed for
managing the audience
Cost management plan
Cost management plan consist of planning,
budgeting, financing, funding, managing and
controlling costs.
Cost of our project is 32000 and we have to
arrange all things in that budget
Managing the cost effectively and completing all
activities within time we follow these steps.
1. Cost management process
2. Estimate costs
3. Determine budgets
4. Control costs
Cost Baseline
The budgeted cost for our project is Rs. 32,000
Items Cost
Project manager’s
responsibility
Finance officer’s responsibility
Marketing officer’s
responsibility
Human resource officer’s
responsibility
Admin officer’s responsibility
PROJECT MANAGER RESPONSIBILITY
The project manager is the key person who is
responsible for the entire project.
He has to fix meetings with the auditorium
management, negotiate with them over the rent,
and get the best conference room that is suitable
for the seminar.
He responsible to lock the dates of the chief guest
and guest speakers. Inform them about the topic
of the Workshop.
FINANCE OFFICER,S RESPONSIBILITY
Finance officer is responsible for forecasting
budget for project
Finance officer is also responsible to check either
budget is under control or not
The finance officer is also responsible to check
and seek the expenses and monitor them.
Manage budgeting with the managers of all the
departments.
MARKETING OFFICER,S RESPONSIBILITY
Prepare advertisement campaigns for the event in
the newspaper, social media and business
schools.
Dispatch invitations to the chief guest and guest
speakers.
Design advertisement material.
Preparation of advertisement and marketing
budget for the event.
HUMAN RESOURCE OFFICER,S RESPONSIBILITY
The HR officer has to work with the relationship
manager so that he is assigned with the duties for the
workshop.
He is also delegated to hire the extra people
He has to coordinate for the press & media coverage of
the workshop.
He has to fulfill all human requirements of event.
ADMIN OFFICER,S RESPONSIBILITY
Project Team Project Team Project Team Project Team Project Team
Members/ Members/ Members/ Members/ Members/
Staff Staff Staff Staff Staff
Communication Plan
Meetings on daily basis as per
Requirement.
Weekly report submission
Presentation and written Project
status report.
Project Monthly review with team.
Further more as per requirement
where required information will be
communicated.
Project team directory for all communications is as
follows;