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    The document discusses procurement planning activities and reforms for 2016, including using account codes in procurement plans, adding budget officers as signatories, and integrating common supply data. It provides details on supporting documents for procurement project management plans and the roles of various offices in reviewing, consolidating, and approving the annual procurement plan.

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    The document discusses procurement planning activities and reforms for 2016, including using account codes in procurement plans, adding budget officers as signatories, and integrating common supply data. It provides details on supporting documents for procurement project management plans and the roles of various offices in reviewing, consolidating, and approving the annual procurement plan.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    6 views17 pages

    01 - 2016 - Procurement - Planning - Activities

    Uploaded by

    mrcopy xerox
    The document discusses procurement planning activities and reforms for 2016, including using account codes in procurement plans, adding budget officers as signatories, and integrating common supply data. It provides details on supporting documents for procurement project management plans and the roles of various offices in reviewing, consolidating, and approving the annual procurement plan.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 17

    2016 Procurement

    Planning Activities
    Meeting for Deans, Directors, Unit Heads, Coordinators
    Procurement Improvements and Reforms

    1. Use of Coding (Account Code)


    2. Addition of Budget Officer as signatory in the PPMP
    3. Integrating Common Use Supplies Data to PPMP
    4. Harmonized Content
    What do you have the CD?
    Use of Coding System (for PPMP preparation)
    Budget Officer to REVIEW and SIGN the PPMP
    Supporting Documents:

    1. MTDP or Operational Plan


    (PAPs)
    2. 3-Year Enrollment
    3. Terms of Reference/Project
    Proposals
    4. GAA Documents
    5. Memorandum of Agreement
    6. Pictures of Sample Items
    7. Soft copies of PowerPoint
    Versions Procurement Docs
    8. Site Development Plan
    9. Building Perspective
    10. Other Pertinent Documents
    Budget Officer to REVIEW and SIGN the PPMP

    Supporting Documents:

    1. MTDP or Operational Plan


    (PAPs)
    2. 3-Year Enrollment
    3. Terms of Reference
    4. GAA Documents
    5. Memorandum of Agreement
    6. Pictures of Sample
    Products/items
    7. Site Development Plan
    8. Building Perspective
    9. Soft copies of PowerPoint
    Versions Procurement Docs
    10. Other Pertinent Documents
    Budget Officer to REVIEW and SIGN the PPMP

    Supporting Documents:

    1. IOB/Financial Docs
    2. MTDP or Operational Plan
    3. Terms of Reference
    4. GAA Documents
    5. Memorandum of Agreement
    6. Pictures of Sample
    Products/items
    7. Site Development Plan
    8. Building Perspective
    9. Soft copies of PowerPoint
    Versions Procurement Docs
    10. Endorsement of PTA/PTC
    11. Other Pertinent Documents
    Budget Officer to REVIEW and SIGN the PPMP

    Also Used and


    Accomplished by the
    Assigned Division
    Secretary from the
    Following Offices:

    1. Office of the VPAA


    2. Office of the VPFA
    3. Office of the VPRE
    4. Office of the Univ.
    President
    Hierarchy of PPMP and APP Preparations

    APPROVAL of the HOPE

    The BAC Endorses


    Posting in the PSU & GPPB Website
    Reproduction
    BAC Secretariat Consolidates Monitoring of Procurement
    Updating (Supplemental)
    Furnish Planning, Budget, Accounting, & Supply Office
    Submission to the Director of Budget Officer
    For review and Certification as to Availability of Funds

    Consolidated by Consolidated by
    Consolidated by Consolidated by
    Department Executive Secretary Department Executive Secretary
    Department Executive Secretary Department Executive Secretary
    (Office of the VP) (Office of the Board/Univ Sec)
    (Office of the VP) (Office of the VP)

    Micro Micro Micro Micro


    Micro Micro Micro Micro Micro Micro
    Planning Planning Planning Planning
    Planning Planning Planning Planning Planning Planning
    Office 1 Office 2 Office 1 Office 2
    College 1 College 2 College 3 Office 1 Office 2 Office 3

    Academic Affairs Department Finance & Admin Department Research & Extension Department Executive Department
    APP CSE
    Copy of the APP (Consolidated PPMPs)
    Copy of the APP (Consolidated PPMPs)
    Copy of the APP (Consolidated PPMPs)
    Harmonized Content of Planning Documents

    GPPB
    DBM DOST – National Computer Center
    Procurement Service (PS) CHED
    Funding Agencies
    Medium Term
    Development Budget
    PAPs
    Budget Plan (MTDP)
    Annual PAPs

    Procurement Plan Planning Office


    Information Systems
    (APP) Strategic Plan (ISSP)
    BAC Office
    ICT Office

    Project Procurement Medium Term ICT


    Operational
    Management Plans Harmonization Initiative
    Plan (OPlan) (MITHI)
    (PPMPs)
    Annual Procurement Development Process &
    Activities

    Presentation, Budget Officer College/Units PPMP is submitted to


    Unit/College /
    Review, and Reviews and Issues Update the PPMP the Budget Office
    Division Level Micro
    Approval of the Budget Indicative based on the Budget for Review and/or
    Planning
    PPMP & APP Ceiling Ceiling Endorsement

    Budget Office
    BAC Sec Publishes BAC Reviews and
    BAC Secretariat forwards a copy of
    the APP to the PSU The HOPE Approves Recommends
    Consolidates the the Reviewed PPMPs
    Website & GPPB the APP Approval of the APP
    PPMPS to draft APP to the BAC
    Website to the HOPE
    Secretariat
    Budget Indicative Ceiling Development
    Process

    Unit/Office Level Micro Key Officials Review the Key Officials agree on the Indicative Budget Ceiling
    Planning Presentations of PAPs of distribution of Budget based Implementation
    Units/Colleges on selected criteria

    •Project Proposal •Key Officials: VPs, •Budget Officer drafts the •Official Communication
    •2016 Operational Plan Budget & Finance recommended Budget is issued by the President
    •Meeting of the following: Director, Planning Ceiling Agreed •Updating of the PPMPs of
    Planning Coordinator, Director, ICT •Indicative Budget Ceiling Different Units
    Research Coordinator, Director/Head, BAC Sec is Agreed by Key Officials
    Linkages Coordinator, •Presentation of the Head •Indicative Budget Ceiling
    Production Coordinator, of Units to Key Officials is Approved by the HOPE
    Extension Coordinator, •Complete Documentation
    Accred Coordinator, ICT / Supporting Documents
    Coordinator, Chair, and •Assessment of Projects
    the Dean. based on objective
    criteria
    •Project Proposals
    •Procurement Documents
    Downloadable Forms

    • Downloadable Forms can be obtained from:


    • www.psu.Palawan.edu.ph
    • Point to “Administration”
    • Click “Bids and Awards Committee”
    • Click “Downloadable Forms”
    • For further queries,

    • Email us at: [email protected] or [email protected]

    • Contact Us us: (048) 433-0448

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