Events can be ordinary occurrences in daily life or special events that are organized for a purpose. Special events are planned in a specific location and time, have a beginning and end, and require resources to hold. When organizing an event, it is important to consider the 5Ws and 1H: what type of event it is, why it is being held, who will attend, where it will take place, when it will occur, and how much it will cost. Properly planning the elements of an event like its title, purpose, participants, venue, date, and budget is key to developing an effective event concept paper. There are various types of special events including personal, corporate, and community events.
Events can be ordinary occurrences in daily life or special events that are organized for a purpose. Special events are planned in a specific location and time, have a beginning and end, and require resources to hold. When organizing an event, it is important to consider the 5Ws and 1H: what type of event it is, why it is being held, who will attend, where it will take place, when it will occur, and how much it will cost. Properly planning the elements of an event like its title, purpose, participants, venue, date, and budget is key to developing an effective event concept paper. There are various types of special events including personal, corporate, and community events.
Events can be ordinary occurrences in daily life or special events that are organized for a purpose. Special events are planned in a specific location and time, have a beginning and end, and require resources to hold. When organizing an event, it is important to consider the 5Ws and 1H: what type of event it is, why it is being held, who will attend, where it will take place, when it will occur, and how much it will cost. Properly planning the elements of an event like its title, purpose, participants, venue, date, and budget is key to developing an effective event concept paper. There are various types of special events including personal, corporate, and community events.
Event refers to the things that happen around us.
There are generally two kinds of events:
Ordinary events that occur naturally in our environment and in our daily lives. Special event during which, many people gather together for a purpose; some people need to travel to participate, while some spend a lot of time and resources planning for the event and making sure that everything unfolds as expected. Special events can therefore be characterized as follows: Organized for specific purpose/s; Attended by a number of participants; Held in a specific, pre-determined place; Time-bound (such that it has a beginning and an end); and Cost a lot of resources. In organizing an event the basic questions we need to ask when we are organizing an event The 5Ws and 1H acronym: What event are we organizing? Why are we organizing the event? Who are expected to attend and to organize the event? Where is it going to be held? When is it going to held? How much is it going to cost? Elements of an event: Type and title of event; Purpose for holding the event; Participants of the event and the roles they play Place or venue where the event is going to take place; Date and time of the event; and Resources. Framework for developing an Event Concept Paper (5Ws & 1H) Elements Example (What) Ana’s 18th Birthday Title and type of event (Why) This is once in a lifetime event and it has Purpose/Objective: The owner or been a family tradition to celebrate every organizer of the event must have a good member’s transition to adulthood. The reason for wanting to hold an event. birthday party aims to give Ana a fun and memorable celebration of this important event. (Who) Ana’s immediate family members will Participants: The organizers and organize the party with the help of an attendees, and the roles they play. event planner. One hundred guests are expected to attend, mostly family & friends. A list will be prepared. Framework for developing an Event Concept Paper (5Ws & 1H) (Where) The venue must be in Z City and can Place: the size and availability of the event accommodate 100 guests with stage and a venue affect the schedule and number of dance floor. attendees. The venue can be selected using a Option: set of criteria. Room 1, X Resto, Y Avenue, Z City
(When) July 4, 2019 (Friday), 7:00pm
Date and Time of Event: Make sure that the It is important to indicate the month, day, date and time are identified early on. Setting year and the starting time of the event. A the date affects the venue reservations and program detailing the schedule of speeches printing of collaterals to be included in the and performances will be prepared at a later invitations. time. (How much) P100,000 with the ff. breakdown: Cost/Resources: One can indicate a cost P500 x 110 pax (with 10% contingency) ceiling at the onset. The details of the budget P55,000 for food and venue can be prepared once quotations from P45,000 for cake, sound system, invitation, suppliers are gathered. photography and misc. Types of Special Events Personal Events – organized by and for friends and family to celebrate life’s important milestones. Corporate Events – organized to improve the productivity and profitability of companies and contribute to the achievement of corporate goals. This includes product launchings, sales rallies, and trade shows. Community Events – gatherings of the members of the community and their guests to commemorate historical and or religious events, promotes arts and culture, and strengthen social bonds. Ex. Festivals, school or church events, art exhibits, and local sporting events. There are also big int’l. events like World Youth Day, World Expo, Ms. Universe pageant and the Olympics. What is MICE? MICE is an acronym for Meetings, Incentives, Conventions and Exhibitions
Let us define and differentiate each.
Meeting is general term that refers to the gathering of
people to discuss a set of agenda or do a particular activity. It can be called on an ad hoc basis (as needed) or following a set pattern such as an annual stockholders’ meeting. Meeting do not include exhibits. MICE