Professional Documents
Culture Documents
Events Management Hans
Events Management Hans
TAGLINE
April 18, 2018
I’ve been recently browsing in the social media and I saw your post in regards
on finding an event planner to your daughter’s upcoming 18th birthday
celebration. I would like to handle the event according to your needs like our
tag line says “Your Satisfaction is Our Priority”.
The theme of your party is elegance with a touch of modernization. I’m sure
that our management can provide you the exact theme that you’ve imagine it
would be. Especially it relates to the millennial and our staff is still in its
youth that is why our company can be suitable to your needs.
We will be responsible for arranging the set up for entertainment, serving the
food and beverage for the event just give us the basic details including the
number of participants, prefer food and beverage for the event
For any questions or clarifications for the possibility, please do not hesitate to
contact us to the following number during office hours: 09275294221 or you
could reach us through our facebook account at
[email protected] or my account
[email protected].
Sincerely Yours,
Hans Richard M. Rabillas
Event Planner
April 18, 2018
We have received your letter of approval in regarding on our event proposal and on
behalf of our company and staff; we would like to give our sincerest gratitude upon
choosing us on handling your daughter’s 18th birthday celebration. It’s an honor and
privilege to be serving you. Thank you for the opportunity.
We at Hanilies Cakeshoppe and Events Services will do the best we can to satisfy
your need.
Thank you for choosing Hanilies Cakeshoppe and Events Services.
For more details, please contact us to the following number during office hours:
09275294221 or you could reach us through our facebook account at
[email protected] or my account [email protected].
Sincerely Yours,
Hans Richard M. Rabillas
Event Planner
COMPANY PROFILE
Website: www.haniliescakeshoppe.com
Email: [email protected]
Mobile#: 09275294221
Vision:
Our vision is delivering happiness to
customers, employees, and vendors.
In this photo are the founder and
spouses Julius Rabillas and
Teresa Rabillas with their
daughther Hanilie Claire
Rabillas They make the all the
decisions of the company. The
husband provides the finances the
wife does the baking and their
daughter helps run the business.
CONCEPT:
THEME:
Parking Area
GATE
B
A STAGE
Gate
T KITCHEN
GUARD
HOUSE
H Stage
DJ SET
AREA
F R
R O
Lounge
O O
N M Front Desk
T
D Entrance
LOUNGE
E
Kitchen Area
S
K Sound System
Swimming Pool
ENTRANCE
Swimming
Pool
EVENT COMMITTEE & FUNCTIONS
Particulars Contact Person
Security
Total
Item Description Quantity Unit Unit Cost Budget
Security Guards
Security Free Free
Total 0.00
Total 13,500.00
Decorations
Total
Item Description Quantity Unit Unit Cost Budget
Decorations
(STAGE 50 Balloons piece
Php 750.00 750.00
ONLY) 50
1 Tarp piece
Php 800.00 800.00
1
20 Flowers piece
Php 1,600.00 1,600.00
20
2 Flower stand piece
FREE
alpha gina
10 metersblack meters
Php 1,000.00
10 meter violet 10 1,000.00
meters
Php 1,000.00
10 meters pink 10 1,000.00
meters
Php 1,000.00
10 1,000.00
10 boxes of 10 box Php 200.00 200.00
brooch pin
5 pieces FREE
Scissors
4 Pieces FREE
Tape
10 Box FREE
Thumbtacks
Total 6,350.00
Miscellaneous
Total
Item Description Quantity Unit Unit Cost Budget
Photography Package By Units Rental Fee & 10,000.00
Photobooth EPICS Printing Service Fee:
Videography Press Photography,
Photobooth,
Videography and
Invitations
Invitation cards
printing
Total 10,000.00
Desserts Spread
Total
Item Description Quantity Unit Unit Cost Budget
1 unit 5,000.00 5,000.00
Desserts Birthday Cake
Spread Cupcakes 90 pieces 1,350.00 1,350.00
and
Bithday 1 Unit 1,000.00 1,000.00
Chocolate
Cake
Fountain
White Chocolate 1 Unit 1,000.00 1,000.00
Fountain
Total
Item Description Quantity Unit Unit Cost Budget
4
Biodegradable,
pieces free free
Trash Bins
(BTB)
4
Trash Non-
Biodegradable pieces free free
Bins
Trash Bins
(NBTB),
2
and Recyclable
pieces free free
Trash Bins
(RTB)
For the rounds
of
Waste Php 20.00 per
4 packs 80.00
Bags pack
House-keeping
Group
80.00
Total
Opening Program and Closing Program
Total
Item Description Quantity Unit Unit Cost Budget
Total 3,000.00
Merchandise
Total
Item Description Quantity Unit Unit Cost Budget
For the guest 80 Php 100.00
Token pieces 8,000.00
per piece
18 pieces
Roses For the Celebrant Php 50.00 50.00
18,050.00
Total
Professional Fee of
Event Planner Php 30,00.00
Sound System
and lightings Events Director
Services that
provides
Videography,
Photography ,
photo boot,
Tarp
Giveaway
tokens
Set a budget & Events Director Budget
begin tracking
costs
Date Activity In-charge Checklist
MARCH 29- April Prepare Event Crew and Decorations
6 2018, materials needed Venue Commitee and materials
for the event for event
Finalize the
cake and
desserts spread
This document serves as a binding contract between Mrs. Karyl Yuzon head of costa
del sol management affairs and Mr. Hans Richard M Rabillas hereafter known as
the event manager of HaniliesCakeshoppe and Events services. referred to as HOST.
The Host desires to engage the services of the Planner for theLiza Reyes 18th Birthday
event on April 18, 2018 atCosta Del Sol. Both parties agree to abide by the following
conditions:
3. The Event manager will Pay Php. 15,000.00 for the package of the following for
Catering, decoration, utilities and waste management, security and also the venue
and accommodation. The amount will be given 1 week before the event and the
remaining balance will be completely paid at the end of the event.
6. If the client cancels within 1 month of the event they will be refunded 50% of the
original fee. If the Host cancels within 14 days of the event they will receive 10%, and
after 7 days no refund will be given.
7. If the Planner cancels, he will either provide a substitute planner or refund the full
fee, minus the cost of non-refundable deposits.
_________________________________ _____________________________
(Head of Management, COSTA Signature) (Date)
_________________________________ ______________________________
(Events Manager’s Signature) (Date)
Event Planner Contract
This document serves as a binding contract between Mr Victor Abuton Owner of Abuton
sound system & electronics and Mr. Hans Richard M Rabillas hereafter known as the event
manager of Hanilies Cakeshoppe and Events services. referred to as HOST. The Host desires
to engage the services of the Planner for theLiza Reyes 18th Birthday event on April 18, 2018
at Costa Del Sol. Both parties agree to abide by the following conditions:
3. The Event manager will Pay Php. 50,000.00 for the package of the following for sound
system and lightings. The amount will be given 1 week before the event and the remaining
balance will be completely paid at the end of the event.
4. If the client cancels within 1 month of the event they will be refunded 50% of the original fee.
If the Host cancels within 14 days of the event they will receive 10%, and after 7 days no refund
will be given.
5. If the Planner cancels, he will either provide a substitute planner or refund the full fee, minus
the cost of non-refundable deposits.
_________________________________ _____________________________
(Signature) (Date)
_________________________________ ______________________________
(Events Manager’s Signature) (Date)
Event Planner Contract
This document serves as a binding contract between Mr Michael Neri Head of EPICS
Printing Press and Mr. Hans Richard M Rabillas hereafter known as the event manager of
Hanilies Cakeshoppe and Events services. referred to as HOST. The Host desires to engage
the services of the Planner for the Liza Reyes 18th Birthday event on April 18, 2018 at Costa
Del Sol. Both parties agree to abide by the following conditions:
1. The Event will be as follows: Liza Reyes Debut
3. The Event manager will Pay Php. 10,000.00 for the package of the following for sound
system and lightings. The amount will be given 1 week before the event and the remaining
balance will be completely paid at the end of the event.
4. If the client cancels within 1 month of the event they will be refunded 50% of the original
fee. If the Host cancels within 14 days of the event they will receive 10%, and after 7 days no
refund will be given.
5. If the Planner cancels, he will either provide a substitute planner or refund the full fee,
minus the cost of non-refundable deposits.
_________________________________ _____________________________
(Signature) (Date)
_________________________________ ______________________________
(Events Manager’s Signature) (Date)