COMPANY NAME , LOGO &

TAGLINE
April 18, 2018

Mrs Elizabeth Reyes

7207 P-2 Mobod, Oroquieta City
09105473149

Dear Madam Reyes,

I’ve been recently browsing in the social media and I saw your post in regards
on finding an event planner to your daughter’s upcoming 18th birthday
celebration. I would like to handle the event according to your needs like our
tag line says “Your Satisfaction is Our Priority”.

The theme of your party is elegance with a touch of modernization. I’m sure
that our management can provide you the exact theme that you’ve imagine it
would be. Especially it relates to the millennial and our staff is still in its
youth that is why our company can be suitable to your needs.

We will be responsible for arranging the set up for entertainment, serving the
food and beverage for the event just give us the basic details including the
number of participants, prefer food and beverage for the event

We’re looking forward to hear your response as soon as possible. It is an honor

for us to serve you during the event. Thank you

For any questions or clarifications for the possibility, please do not hesitate to
contact us to the following number during office hours: 09275294221 or you
could reach us through our facebook account at
[email protected] or my account
[email protected].

Sincerely Yours,
Hans Richard M. Rabillas
Event Planner
April 18, 2018

The 18th Birthday Celebration of Ms Liza Reyes

Mrs Elizabeth Reyes
7207 P-2 Mobod, Oroquieta City
09105473149

Dear Madam Reyes,

We have received your letter of approval in regarding on our event proposal and on
behalf of our company and staff; we would like to give our sincerest gratitude upon
choosing us on handling your daughter’s 18th birthday celebration. It’s an honor and
privilege to be serving you. Thank you for the opportunity.

We at Hanilies Cakeshoppe and Events Services will do the best we can to satisfy
your need.
Thank you for choosing Hanilies Cakeshoppe and Events Services.

For more details, please contact us to the following number during office hours:
09275294221 or you could reach us through our facebook account at
[email protected] or my account [email protected].

Sincerely Yours,
Hans Richard M. Rabillas
Event Planner
 COMPANY PROFILE

Hanilies Cakeshoppe and Events services

was founded in 2006 by spouses Julius
Hannibal T. Rabillas and Teresa Rabillas,
and named it after their daughter, Hanilie
Claire T. Rabillas.

Hanilies Cakeshoppe and Events services is

a small market growing business that
provides all out quality services, which
consist of baking different kinds of cakes
and pastries suitable for any types of
celebration and event , also provides services
to events such as catering, venue decoration,
mascots and costumes, ,balloon art, couture
cakes and premium desserts and equipment
rentals.

Hanilies Cakeshoppe and Events services is

located in 7207 Bernad Street, Poblacion 1 ,
Oroquieta City

Website: www.haniliescakeshoppe.com
Email: [email protected]
Mobile#: 09275294221

For our social media account:

Facebook: Hanilies Cakeshoppe and Events

Services
Mission:
Our mission is to make every event
delightfully unique through creative
vision, beautiful artistry and
delectable cakes and desserts, also is
built on passion, drive, and
enthusiasm for every event we
create or help create. We work hard,
laugh often, and invest all energy
into the creation of unforgettable
events. Events that are
manufactured on contrived, but
completely unique to the personality,
style, and the taste of our clients

Vision:
Our vision is delivering happiness to
customers, employees, and vendors.
 In this photo are the founder and
spouses Julius Rabillas and
Teresa Rabillas with their
daughther Hanilie Claire
Rabillas They make the all the
decisions of the company. The
husband provides the finances the
wife does the baking and their
daughter helps run the business.

Hans Richard Rabillas, Co founder of

hanilies cakeshoppe and events services,
he does the event planning and has
equal rights of the company. He is
simple and dedicated to the company

Liza Soberano. She has been serving the

company for more than 7 years and is
currently the head staff in charge of the all
operations. She is fun loving, sweet,
cheerful and a hardworking employee.
April 18 2018
6:00 pm
Costa Del sol , Lower loboc, Oroquieta City, Misamis Occidental

CONCEPT:

Turning 18 only happens once in a life time. So it needs a celebration, as this

day and this moment will not come back in life. It is also a mark of
becoming young lady.
Turning 18 brings many advantages with it. It also brings new challenges
and new responsibilities with it. Now a person is ready to participate in
worldly affairs and enter the new journey of her life.
18th Birthday party should be celebrated with new and innovative ideas, so
that the birthday lady feels extra-ordinary. To throw a birthday party in a
very organized way, one should take the following things in care.

THEME:

Elegance with a touch of modernization

Event place: Costa del sol

Parking Area

GATE
B
A STAGE
Gate
T KITCHEN
GUARD
HOUSE

H Stage

DJ SET
AREA
F R
R O
Lounge
O O
N M Front Desk
T
D Entrance
LOUNGE

E
Kitchen Area
S
K Sound System

Swimming Pool
ENTRANCE

Swimming
Pool
EVENT COMMITTEE & FUNCTIONS
Particulars Contact Person

Events Agency Hanilies Cakeshoppe and

Events Services ( HCES)
Event Coordinator Hans Richard M. Rabillas
Events Manager Corporate
Events (HCES)
091798765432

Assistant Event Anne Curtis

Coordinator/Logistics 09176523456

Online Event Registration Sue Ramirez

09176523456
Venue Styling Kim Chiu
Head for Event Styling
(HCES)
09176845374

Lighting Enrique Gil

Head of Lighting and
Sound Solutions (HCES)
091898765432
Particulars Contact Person

Sound James Reid

Sound Engineer, Lighting
and Sound Solutions
(HCES)
091865087775

Invitation and Mailing For Invite Layout: Kris

Aquino Head Graphic
Artist(HCES)
09176203458

Host Vice Ganda for HCES

091898765432

Prizes and Awards Vhong Navarro

External Relations Officer
(HCES)
09174034344

Catering Luis Manzano, Executive

Chef at Costa Del Sol
09173356790
Particulars Contact Person

Dessert Spread Teresa Rabillas, Head

Pastry Chef HCES
09173356795

On-Site Security Ricardo Dalisay

Head for Events Security
(HCES) 099998765432

Photography and Photo Paul Walker

booth Master Videographer,
Photography
EPICS Printing Press
09178545472

Videography Michael Neri

Master Videographer,
Photography
EPICS Printing Press
09178545472

Sponsorships Elizabeth Reyes

Event Client
09178706550
Particulars Contact Person

Venue Ingress and Egress Lily Cruz

Event Operations Officer II
(AJES)
09985309874

Emergency Situations Coco Martin

External Relations Officer
II (HCES)
09987654330
Liza Reyes 18th Birthday Celebration
Date of Event: April 18, 2018
Time of the Event: 6:00 pm – 9:00 pm
Location of Event: Costa Del Sol Function Hall
Theme: “Elegance with a touch of modernization’
Event Manager: Hans Richard M. Rabillas
Assistant Event Manager: Anne Curtis
Catering: Costa Del Sol Catering Services
Decorations: Hanilies Cakeshoppe and Events Services
Venue: COSTA DEL SOL , LOWER LOBOC, OROQUIETA CITY, MISAMIS
OCCIDENTAL
Sound System: HCES Sound System
Documentation : Hanilies Cakeshoppe and Events Services
Invitations: Hanilies Cakeshoppe and Events Services
EVENT CHECKLIST

Category and Items Description  If

Committee In- Done
charge

Physical • Tables • C.o costa del sol staff

Arrangement & • Chairs and committee
Accommodation

Catering • Chopsuey • C.o costa del sol staff

• Fried Chicken and committee
• Pancit
• Softdrinks

Audio-Visual and  Microphones

Electrical Rentals  Sound System • C. o Abuton Sound
(Equipment  Technical Staff Sytem and electronics
Committee) Rental and Service
 Labor
 Solo Singer
 General Lighting
 Special Lighting
 Extensions
 Projector
Category and Items Description  If
Committee In- Done
charge

Decorations • Balloons (HCES) • 100 pcs balloons

(STAGE ONLY) • Tarps (EPICS) • Tarp Handled
• Flower by EPICS
Decoration • 20 pcs of flowers
• Alpha gina cloth • 2 flower stand
• Scissors • 10 meters black
• Thumbtacks • 10 meters pink
• Tape • 10 meter violet

Opening Program • Emcee

and Closing
Program

Utilities and Waste • 3 trash can

Management • 10 trash bags
• 1 staff utility

Security  Site 4 security guards

 Parking Area

Miscellaneous • Photography & • Handled by

Photobooth EPICS Printing
• Videography Press
• Invitations
Category and Items Description  If
Committee In- Done
charge

Merchandise  Token • 80x tokens

 Roses • 18 roses
Name of Event: Liza Reyes 18th Birthday
Celebration
Date: April 18, 2018
Time: 6:00 PM to 10:00 PM
Location: Costa Del Sol Function Hall
Theme: "Elegance with a touch of modern"

Security
Total
Item Description Quantity Unit Unit Cost Budget

Security Guards
Security Free Free
Total 0.00

Food and Beverages

Total
Item Description Quantity Unit Unit Cost Budget
Dinner Chopsuey Menu
Costa Del
Noodles
Sol Servings
100 Php 150.00 13,500.00
Catering Sweet & Sour Fish good for
100
Services Fried Chicken
persons

Total 13,500.00
 Decorations
Total
Item Description Quantity Unit Unit Cost Budget

Decorations
(STAGE 50 Balloons piece
Php 750.00 750.00
ONLY) 50
1 Tarp piece
Php 800.00 800.00
1
20 Flowers piece
Php 1,600.00 1,600.00
20
2 Flower stand piece
FREE
alpha gina

10 metersblack meters
Php 1,000.00
10 meter violet 10 1,000.00
meters
Php 1,000.00
10 meters pink 10 1,000.00
meters
Php 1,000.00
10 1,000.00
10 boxes of 10 box Php 200.00 200.00
brooch pin

5 pieces FREE
Scissors

4 Pieces FREE
Tape

10 Box FREE
Thumbtacks
Total 6,350.00
 Miscellaneous
Total
Item Description Quantity Unit Unit Cost Budget
Photography Package By Units Rental Fee & 10,000.00
Photobooth EPICS Printing Service Fee:
Videography Press Photography,
Photobooth,
Videography and
Invitations
Invitation cards
printing

Total 10,000.00

Desserts Spread
Total
Item Description Quantity Unit Unit Cost Budget
1 unit 5,000.00 5,000.00
Desserts Birthday Cake
Spread Cupcakes 90 pieces 1,350.00 1,350.00
and
Bithday 1 Unit 1,000.00 1,000.00
Chocolate
Cake
Fountain
White Chocolate 1 Unit 1,000.00 1,000.00
Fountain

Audio-Visual & Electrical Rentals

Total
Item Description Quantity Unit Unit Cost Budget
units Rental Fee and 50,000.00
Microphones,
Service Fee:
Sound System Sound System,
and Band Microphones
and Solo Singer
Total 50,000.00
 Utilities

Total
Item Description Quantity Unit Unit Cost Budget
4
Biodegradable,
pieces free free
Trash Bins
(BTB)
4

Trash Non-
Biodegradable pieces free free
Bins
Trash Bins
(NBTB),
2
and Recyclable
pieces free free
Trash Bins
(RTB)
For the rounds
of
Waste Php 20.00 per
4 packs 80.00
Bags pack
House-keeping
Group
80.00
Total
 Opening Program and Closing Program
Total
Item Description Quantity Unit Unit Cost Budget

Emcee Service Fee 3,000.00

Total 3,000.00

Merchandise
Total
Item Description Quantity Unit Unit Cost Budget
For the guest 80 Php 100.00
Token pieces 8,000.00
per piece
18 pieces
Roses For the Celebrant Php 50.00 50.00

Gown Rent 1 10,000.00 10,000.00

18,050.00
Total

Overall Expenses 109,330.00

Event Package 140,000.00

Overall Expenses 109,330.00

Professional Fee of
Event Planner Php 30,00.00

Total Professional Php 30,00.00

Fee of Event
Planner
This event aims to achieve the following:
To achieve attainable expectation of the client
To successfully make the event satisfying for the client and the guests
Raise company’s profit and attract more clients.

STRENGTH ACTION PLAN

Experienced team in Never rattled and always
handling specialized event. accurate and provide
quality service
Meticulous planning ahead of Always meet the proper
time. deadline
Accurate in delivering Do best service
service
Quality service Satisfying service

WEAKNESSES ACTION PLAN

Limited Exit route on the venue in case Guide and monitor the guests to
of emergency safety, ensure that the event has
no flukes

OPPORTUNITIES ACTION PLAN

Opportunities to attract more Make the event perfect to
future clients attract future clients
Partnership opportunities. Make good relations with
partner companies
 THREATS ACTION PLAN
Fire Threats a. Lead the all the people
to safety by security
personnel
b. Secure safety
precautions
c. Assign security to check
the area
Miscommunication of Always have the same
outsource companies page with the event
planner with the
outsource company
committees
Event Crasher Secure that every
participant is
confirmed and verified
to be part of the guest
Unsatisfied Client Always verify and get
conformation of the
clients need to meet the
satisfaction of service.
Cleanliness Assign housekeeping to
check the area from
time to time.
Possible Risks Actions Required to Who Will Take
Manage Risk/Hazard Responsibility?
Fire Emergency Security personnel of C.O Costa / Security
the venue will double Committee
check the vicinity and
provide safety for the
guest
Food Poisoning Will ensure it will be C.O Costa/ Catering
included in the contract Committee
that the catering
service will answer any
problems regarding the
food service.
Parking Spaces Will be able to secure a C.O Costa / Venue
parking area in the Committee
event
Waste Will ensure to provide C.O Costa/
Management marked trash bins and Housekeeping
will do rounds to Committee
maintain the venue
cleanliness

Food Shortage Will submit the final C.O Costa/ Catering

count of guests that will Committee
be there and will add
extra food for
unexpected guests.
 Possible What To Do Who Will Take
Wastes/Waste Responsibility?
Problem
Biodegradable Will provide C.O Costa/
Waste trash bins for Housekeeping
Biodegradable Committee
Wastes
Non- Will provide C.O Costa/
Biodegradable trash bins for Housekeeping
Waste Non- Committee
Biodegradable
Wastes
Recyclable Waste Will provide C.O Costa/
trash bins for Housekeeping
Recyclable Committee
Wastes
Dirty Portable Will assign staff C.O Costa/
Toilets to maintain the Housekeeping
cleanliness in all Committee
comfort rooms
Waste before and Will do rounds to C.O Costa/
after the event maintain the Housekeeping
cleanliness of the Committee
venue
 One Month Before

Date Activity In-charge Checklist

MARCH 18 – 28 Make an Events Director Event

2018, appointment Planning
with the client
for planning the
event
Choosing Events Director Event
specific date and Planning Date
time for the
event
Location Events Director Race Location
Selection
Submit Event Events Director Event Proposal
Proposal
Canvass: catering
catering
services

Sound System
and lightings Events Director

Services that
provides
Videography,
Photography ,
photo boot,
Tarp

Giveaway
tokens
Set a budget & Events Director Budget
begin tracking
costs
 Date Activity In-charge Checklist
MARCH 29- April Prepare Event Crew and  Decorations
6 2018, materials needed Venue Commitee and materials
for the event for event

Book with:  Foods and

Costa del sol beverages
catering services
 Lightings and
Abuton sound sound systems
system and Events Director
 Videography,
electronics photography,
photo booth ,
Epics Printing tarp and
press invitation
letter and
program
printing
Final listing Events
guest Director

Confirm with:  Foods and

Costa del sol beverages
catering services
 Lightings and
Abuton sound sound systems
system and Events Director
electronics
 Videography,
Epics Printing photography,
press photo booth ,
tarp and
invitation
letter and
program
Date Activity In-charge Checklist

APRIL 7- 16 2018, Purchase Event Crew Equipments

equipments/
prepare
equipments
needed
Reconfirmation:  Foods and
Costa del sol beverages
catering services
 Lightings and
Abuton sound sound systems
system and Events Director
Videography,
electronics
photography,
photo booth ,
Epics Printing tarp
press
Meeting with Events Strategic
all the Director Planning
committees
and Event
Crew
Events Supplies
Ensure Director
supplies
Event Emcee
Obtain Emcee Director
Obtain singer Event solo singer
Director
 One day before event

Date Activity In-charge Checklist

APRIL 17, 2018, Venue Clean-up Event Crew Cleanliness

Venue Set-up Event Director Venue Set-up

Parking Event Director Venue Lay-out

Area Set-up

Finalize the
cake and
desserts spread

Pick-up Event Director Travel and

celebrity singer Accommodation
from Ozamis
Airport to Office

Sound Checking Assistant Event Sound

Director Checking
 Item Description Quantity Unit Price Total Price

Tarpaulin 6x8 1 tarpaulin for c.o Epic 500.00

stage printing press
decoration
Invitation card 90 pcs c.o Epic 1,000.00
& Program printing press

Facebook FREE FREE

invitations
 Time Activity In-charge
6:00 pm • Arrival of the Guest  Events Director
 Affair Executive

7:30-8:00 pm  Prayer  Program Commission

 Program starts
 Entrance of the
Debutant
 18 Roses( Serenade by
Ed Sheeran)

8:00-10: pm  Dinner  Program Commission

 18 Treasures (  Catering Commission
Serenade by ( Ed
Sheeran)
 Blowing of 18
Candles
 Message to the
Debutant:
• Mother
• Father
• Grandparents
Father Side
• Grandparents
Mother Side
• Best friends
• Friends
 Debutant Responses
to the Message

10:00-12 am  Picture Taking  Program Commission

 Dance-Dance-dance
 Event Planner Contract

This document serves as a binding contract between Mrs. Karyl Yuzon head of costa
del sol management affairs and Mr. Hans Richard M Rabillas hereafter known as
the event manager of HaniliesCakeshoppe and Events services. referred to as HOST.
The Host desires to engage the services of the Planner for theLiza Reyes 18th Birthday
event on April 18, 2018 atCosta Del Sol. Both parties agree to abide by the following
conditions:

1. The Event will be as follows: Liza Reyes Debut

2. The Planner will be in charge of the following aspects of the event:
•Decoration
•Utilities and Waste Management
•Security
•Catering
•Venue and Accommodation

3. The Event manager will Pay Php. 15,000.00 for the package of the following for
Catering, decoration, utilities and waste management, security and also the venue
and accommodation. The amount will be given 1 week before the event and the
remaining balance will be completely paid at the end of the event.

6. If the client cancels within 1 month of the event they will be refunded 50% of the
original fee. If the Host cancels within 14 days of the event they will receive 10%, and
after 7 days no refund will be given.
7. If the Planner cancels, he will either provide a substitute planner or refund the full
fee, minus the cost of non-refundable deposits.

KARYL YUZON APRIL /18/2018

_________________________________ _____________________________
(Head of Management, COSTA Signature) (Date)

HANS RICHARD M. RABILLAS APRIL/18/2018

_________________________________ ______________________________
(Events Manager’s Signature) (Date)
 Event Planner Contract

This document serves as a binding contract between Mr Victor Abuton Owner of Abuton
sound system & electronics and Mr. Hans Richard M Rabillas hereafter known as the event
manager of Hanilies Cakeshoppe and Events services. referred to as HOST. The Host desires
to engage the services of the Planner for theLiza Reyes 18th Birthday event on April 18, 2018
at Costa Del Sol. Both parties agree to abide by the following conditions:

1. The Event will be as follows: Liza Reyes Debut

2. The Committee will be in charge of the following aspects of the event:

•Lights and Sound system

•Solo Singer

3. The Event manager will Pay Php. 50,000.00 for the package of the following for sound
system and lightings. The amount will be given 1 week before the event and the remaining
balance will be completely paid at the end of the event.

4. If the client cancels within 1 month of the event they will be refunded 50% of the original fee.
If the Host cancels within 14 days of the event they will receive 10%, and after 7 days no refund
will be given.

5. If the Planner cancels, he will either provide a substitute planner or refund the full fee, minus
the cost of non-refundable deposits.

VICTOR ABUTON APRIL /18/2018

_________________________________ _____________________________
(Signature) (Date)

HANS RICHARD M. RABILLAS APRIL/18/2018

_________________________________ ______________________________
(Events Manager’s Signature) (Date)
 Event Planner Contract

This document serves as a binding contract between Mr Michael Neri Head of EPICS
Printing Press and Mr. Hans Richard M Rabillas hereafter known as the event manager of
Hanilies Cakeshoppe and Events services. referred to as HOST. The Host desires to engage
the services of the Planner for the Liza Reyes 18th Birthday event on April 18, 2018 at Costa
Del Sol. Both parties agree to abide by the following conditions:
1. The Event will be as follows: Liza Reyes Debut

2. The Committee will be in charge of the following aspects of the event:

•Photography
•Photobooth
•Videography
•Printing

3. The Event manager will Pay Php. 10,000.00 for the package of the following for sound
system and lightings. The amount will be given 1 week before the event and the remaining
balance will be completely paid at the end of the event.

4. If the client cancels within 1 month of the event they will be refunded 50% of the original
fee. If the Host cancels within 14 days of the event they will receive 10%, and after 7 days no
refund will be given.
5. If the Planner cancels, he will either provide a substitute planner or refund the full fee,
minus the cost of non-refundable deposits.

MICHAEL NERI APRIL /18/2018

_________________________________ _____________________________
(Signature) (Date)

HANS RICHARD M. RABILLAS APRIL/18/2018

_________________________________ ______________________________
(Events Manager’s Signature) (Date)