Sap Fi Accounts Receivable
Sap Fi Accounts Receivable
Accounts Receivable
Table of Contents
AR Overview
Sub Processes
• Master Data
• Credit Management
• Invoice Processing
• Cash Receipting / Payments
• Account Analysis / Reconciliation
• Periodic Processing
• Reporting
SAP Modules - Overview
SD FI
Sales & Financial
Distribution Accounting
MM CO
Materials Controlling
Mgmt.
PP AM
Product Fixed Asset
Planning Mgmt.
QM
Quality
SAP R/3 PS
Project
Mgmt. System
PM OC
Plant Maint. Office &
Comm.
HR IS
Human Industry
Resources Solutions
FI – Financial Accounting Modules
FI - Financial Accounting Modules
General Ledger
GL
Special Ledger
Accounts Payable
SL APR
A
Legal Accounts Receivable
Consolidation LC FI AR
TM CM
Travel
Management AM Cash Management
&
IM
Asset and Investment
Management
Accounts Receivable Process Overview
Change
Customer
Account Mantained
Mantain Customer
Customer
Account
Account
Block Customer
Account
Mark Customer
Account for
Deletetion
Master Data: Structure
General data
Client
• Address
230
• Control data
• Marketing Customer
• Export data Master
• Contact persons
Company
Code
Company Code data
• Account Management
9100
A Ltd • Payment Transactions
• Correspondence
• Insurance
Sold-to party*
Ship-to party*
* mandatory functions
Master Data: Account Groups
Sold-to Groups
Customer Implemented
0001 Sold to
0002 Ship to
0003 Payer
0004 Bill to
One-Time
Customer
CPD One-time
We use One-time
Customer’s Master
Record to avoid large
number of unnecessary
master data
Every time we enter a
business transaction, the
systems stores the
specific Master Data
information separately in
the document
Managing Customer Master Data
Blocking / Unblocking
• For processing at various levels:
Sales order processing
Delivery processing
Billing processing
• Credit control reasons
• Requires validation
Block Customer
Master record
Block / Unblock
Managing Customer Master Data (2)
Delete Customer
Master record
Duplication of Redundant
customer master records
Customer SAP
SAP
master
record
Database
Database
Block Flag Placed
No longer used / In a file Transferred to
created in duplication Extracted from archive system
database
CHQ
Overall Credit Limit: $1,000,000
Individual limit: $450,000
Latin America – 9400 Asia Pacific – 9100 America – 9200 Middle East – 9300
Company Codes
Hold an
Complete incomplete
No
Posting?? document
Create/Display
a Parked
Document
Yes
Post/Release
a Parked
Document
Posted Entry
Posting a document
Document
13 000 00032
______
______
______
______
Special GL Transactions: Definition
Special GL
Indicator
Accounts defined
Customers’ for Special GL
reconciliation Transactions
accounts
Special GL Transactions allow the user to post the document to an alternative GL
account instead of “normal” Customer’s reconciliation account,
They are defined in Customizing for Customers and Customers reconciliation accounts.
Posting a Down Payment
Customer’s GL Down
Account Bank
Payments
Account
10 1 10 1
10
Sales
Sales Order
Order Inventory
Inventory
Processing
Processing Sourcing
Sourcing
Invoice
Invoice
Customer
Customer Delivery
Delivery &
&
Payment
Payment Billing
Billing Shipping
Shipping
processing
processing
Billing
block Create credit memo
after billing block has
been removed
OK
No billing block
Create debit memo
Inter-company Processing
Inter-coy Billing
Invoice (IV)
AR header reference SD Document
= .A Ltd
2000002244
AP header reference
HDR Ref:
2000002244 AP
AR
Inter-coy Billing
Invoice (IV)
SD Document
A1 Ltd
1000001144 F110
FI Document
HDR Ref: 3000015244
1000001144 AP
HDR Ref:
2000002244
AR
Line items
Display/change/evaluate
parked documents
Documents
Post parked documents
Parked document:
• Assigned number (according to document
type)
• Document is available for editing for
many users (depending on the
authorizations in the system)
Held document:
• Internal document number (defined by the
user)
• Document is available for editing only for
the user who created it.
Processing of Parked Documents
Choose company
code
2.
3.
Check whether
postings are correct ?
Check Deposit - Account Assignment
Customer Account
Postings
1) 200,-
200,- (2 Bank Account
2) 200,-
Check Deposit - Initial Specification
House Bank ID
Customer
Matchode
Postprocessing
method:
2 - batch input
4 - direct posting
(on-line)
Check Deposit - Posting
Posting
Posting
Process
Process Process
Process
Log
Log Log
Log
Accounts Receivable Process Overview
1 2
3
Clearing: Customer and Vendor
Bank
3 26,000
Reversal of Clearing
Reversal of clearing
Liabilities
Document corrected by Reversal:
Shared equity Reverse with a standard
reversal posting
Reverse with a negative
posting
Mass Reversal
Procedure
Dunning
Program
Print Dunning
Notices
Customer Master
Record
Update
Dunning Proposal
Schedule Dunning
Run
Dunning
Block
0001
Customer Master OR Line Items
Dunning Levels
SAP Menu
Transaction SA38
Variable
y
n a - Corporate group
pa re
om ss a - Company code
C e
sin ry
u t
Currency analysis
Due date analysis
B n p - Business Area
ou rou
Overdue items
C g
g
n in ct.
c
l an . A
P n
o
ec s
R ion
e rs
V
Evaluation types