Professional Documents
Culture Documents
Workday Core Concepts Set 1
Workday Core Concepts Set 1
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #1: Employee Self Service
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #2: Manager Self Service
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #2: Manager Self Service
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #3: Supervisory Organizations
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #4: Roles
Roles:
Determine what you can see and what you can do in Workday.
Provide individuals access to appropriate data within the assigned
organizational structure.
Determine functional responsibilities and routing of actions in a
business process
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept #4: Roles
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#5: Position Management
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#5: Position Management
Position Management
Position Management allows a manager (or their designee) to:
‒ Request that an open or budgeted position be routed for review and approval
‒ Request a new position
‒ Change a position
Reporting in this model will allow visibility of open positions
Funding or costing for positions will be maintained in Oracle Financials until July 2016
‒ After 2016, this feature will be activated in Workday
Hire an
employee
in Workday
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#6: Configuration vs. Customization
No, unlike Yale’s legacy systems, Workday does not allow customization
Historically, Yale’s systems were customized to respond to the unique needs
of each school or administrative unit. This adds a layer of complexity that
must be addressed (typically through coding) whenever system changes are
required. .
Workday is designed to be configurable, offering Yale flexibility in designing the look and
feel of the system.
This allows Yale to make modifications to the system that reflect the organization’s unique
business needs, but prevents changes from being made that will disrupt the business in the
future when software upgrades are required..
Because Workday is configurable, system updates are deployed in a fraction of the time
and cost of traditional legacy ERP systems
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#6: Configuration vs. Customization
Configuration:
Workday releases new functionality 2x
Is less costly to implement
annually, so all Workday users are on the
Provides greater long-term value
same version of the system at the same time,
Is less complex to maintain
promoting consistency and collaboration.
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#7: SaaS
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#7: SaaS
Characteristics of SaaS
Highly Configurable
No Hardware/Software
Yale can modify the look
Hardware/software is
and feel of the
installed and maintained
application by selecting
by Workday
configurable options.
Single Version
A single version of Workday
is used for all customers.
Yale will always be on the
latest release.
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#8: Tenant
What is “multi-tenancy”?
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#8: Tenant
Benefits of Multi-Tenancy
SaaS architecture allows With every customer on the Workday’s centralized data
Workday to make updates same version of Workday, it centers reduce energy
remotely and at the same time creates a community where consumption and use computing
so no customer is left behind customers share knowledge, resources more efficiently,
when updates are made to resources, and learning. helping Yale stay green.
include new features.
When a building’s management Condominiums create a natural Condominium buildings use less
provides services to all tenants, community for tenants, who energy and cost less to
and as it improves services, all often share outdoor community heat/cool than a single
tenants benefit (i.e. air space or use a shared online occupancy unit as a result of
conditioning is repaired, portal to post questions about centralizing and sharing these
parking lot is paved). the apartment, buy/sell services.
furniture, pay rent, etc.
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#9: Integrations
Traditional ERP applications did not consider the need for data-processing and
communication with other systems. Today, achieving integrations from legacy
systems is complex, due to:
Different systems Required ongoing maintenance
Disparate technologies Escalating costs
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#10: Why Change Management?
Workday will impact everyone in the Yale Community and change the way we
do work. The transition to Workday will not only replace obsolete systems, but
will give Yale the opportunity to reimagine our business process environment.
Workday’s twice yearly release schedule and the Program’s rapid pace of
change requires effective change management and a network of strong leaders
at every level to help create a culture of change.
The Workday@Yale CM team works to engage the Yale Community and identify
the most effective means of increasing organization-wide commitment.
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].
Workday Concept#10: Why Change Management?
Workday@Yale CM Approach
“ Existing models of higher education are broken; universities must embrace rapid change or have
obsolescence visited upon them; in today’s market, technology drives this and nothing can stop it.
However, our study determined that technology does not have a free hand in driving change. Change is
driven (and held back) by people.”
Observatory for Borderless Higher Education’s 2020: Horizon Report, Sept. 2013
For additional information or questions about the Workday@Yale program, please visit the program website at http://Workday.Yale.edu/ or email us at [email protected].