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  • CB VII Computer Studies Ch2 FunctionsandChartsinCalc

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    The document discusses functions and charts in Calc, including mathematical, text, date/time, and logical functions. It covers cell referencing, sorting and filtering data, conditional formatting, and types of charts like column, line, pie, and bar charts. Common functions include ROUND(), LCM(), GCD(), LEN(), UPPER(), LOWER(), DATE(), TIME(), TODAY(), IF(), AND(), OR(). Types of errors like #VALUE, #NAME?, #DIV/0!, and #REF? are also explained.

    Original Description:

    This PPT Contains information about how to use Calc (Spreedsheet) and it's Fuctions.

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    The document discusses functions and charts in Calc, including mathematical, text, date/time, and logical functions. It covers cell referencing, sorting and filtering data, conditional formatting, and types of charts like column, line, pie, and bar charts. Common functions include ROUND(), LCM(), GCD(), LEN(), UPPER(), LOWER(), DATE(), TIME(), TODAY(), IF(), AND(), OR(). Types of errors like #VALUE, #NAME?, #DIV/0!, and #REF? are also explained.

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    32 views27 pages

    CB VII Computer Studies Ch2 FunctionsandChartsinCalc

    Uploaded by

    shriya's world
    The document discusses functions and charts in Calc, including mathematical, text, date/time, and logical functions. It covers cell referencing, sorting and filtering data, conditional formatting, and types of charts like column, line, pie, and bar charts. Common functions include ROUND(), LCM(), GCD(), LEN(), UPPER(), LOWER(), DATE(), TIME(), TODAY(), IF(), AND(), OR(). Types of errors like #VALUE, #NAME?, #DIV/0!, and #REF? are also explained.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 27

    Subject: Computer Studies

    Topic: Functions and Charts in Calc

    Grade: VII

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 1 of 16


    Mathematical Functions
    Used to perform common
    mathematical functions
    ROUND() – It rounds the number to
    the specified number of digits.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 2 of 16


    Mathematical Functions
    LCM() – used to find the least common multiple of
    the given numbers

    GCD() – used to find the greatest common divisor


    of the given number

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 3 of 16


    Text Function
    LEN() - Calculates the number of characters in a
    String Use the function LEN()

    Result of LEN()

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 4 of 16


    Text Functions

    UPPER() – converts text


    to uppercase letters

    LOWER() – converts text


    to lowercase letters

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 5 of 16


    Date and Time Functions
    DATE() - Displays the entered day, month and year in the mm/dd/yy date
    format.
    Syntax:
    =DATE (year;month;day)
    =DATE (1990; 3;26) returns 03/26/90

    TIME() - converts the entered hours, minutes and seconds in 24-hour format
    Syntax:
    =TIME(hour;minute;second)
    =TIME (5; 30 ;22) returns 5:30:22 AM

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 6 of 16


    Date and Time Functions

    TODAY() - displays the current date in the mm/dd/yyyy format.


    Syntax:
    =TODAY ( )
    For example, 03/18/2020

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 7 of 16


    Logical Functions

    •used to carry out comparison in your formulas or test multiple


    conditions.
    •return either True or False
    • Types of logical functions are
    IF()
    AND()
     FALSE()
     NOT()
    OR()

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 8 of 16


    Using the logical IF() Function
    The IF() function first evaluates the specified condition and returns
    one value if the condition is TRUE and another value if it FALSE.
    Syntax:
    =IF (logical_test, value_if_true, value_if_false)

    Using the IF() function

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 9 of 16


    Types of Errors
    #VALUE – the argument type given to the
    function is not correct

    Correct type given to


    function

    Wrong type given to


    function

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 10 of 16


    Types of Errors
    #NAME? – misspelled function name or cell address

    #DIV/0! – when a number is divided by 0

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 11 of 16


    Types of Errors
    # REF? – Deleting a cell or range which is used in a
    formula This cell is deleted
    and the cell below
    is shifted up

    ##### – when the width of a cell is not enough to


    display the value inside it

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 12 of 16


    Cell Referencing
    • A format used for addressing a particular cell in a formula
    or a function
    • A cell address is also called a cell reference.

    • Three types of cell references used in Calc are:


    •Relative reference
    •Absolute reference

    •Absolute reference

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 13 of 16


    Relative Reference
    • It is a location-based cell reference.

    • You can write a formula only once and copy the


    formula in other cells.
    Relative Reference

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 14 of 16


    Absolute Reference
    • The cell reference used in a formula stays the same when you
    copy or move the formula to any other cell.
    • It is done by typing a dollar sign ($) in front of the row and
    column. Absolute Reference

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 15 of 16


    Mixed Reference
    • It consists of an absolute column and a relative row or an
    absolute row and a relative column.
    • When the formula is copied, the relative reference changes
    but the absolute reference does not change.

    Mixed Reference

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 16 of 16


    Sorting Data
    • allows you to arrange or reorder data
    • arranges data in ascending or descending
    order.
    • makes it easy to analyze data

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 17 of 16


    Sorting Data

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 18 of 16


    Filtering Data
    • Extracts specific data from the that meets certain criteria.
    • It reorders the list and hides the rows or columns that are
    not required.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 19 of 16


    Filtering Data

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 20 of 16


    Conditional Formatting
    Used to highlight data based on certain conditions using the
    conditional formatting tool.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 21 of 16


    Conditional Formatting

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 22 of 16


    Charts
    • allows to view data in a visual or pictorial form

    • used to analyze data quickly and effectively


    • Types of charts are:
    • Column chart

    • Pie chart
    • Bar chart

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 23 of 16


    Column chart
    • It is used to compare data.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 24 of 16


    Line chart
    • It is used to illustrate changes in a value over a
    period of time.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 25 of 16


    Pie chart
    • It shows the breakdown of data in terms of proportion, so
    as to display the contribution of each value to a total.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 26 of 16


    Bar chart
    • It compares individual items in a dataset.

    CB/VII/2021 Ch. 2 Functions and Charts in Calc 27 of 16

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