HSE MS Rollout Sep 2018 R3 PowerPoint Format

1 Business Assurance Committee (BAC) Meeting 8 th March 2018
Health, Safety & Environmental Management System 2018
HSE MS Rollout 1 May 2018

Health, Safety & Environmental Management System (HSE MS) Guide
Welcome to PDO’s HSE MS.

This presentation will explain:
What the HSE-MS is.

Why was it simplified.
What’s in and what’s out of the HSE-MS.
How it is controlled.
Where do you find it.
And provide some examples of the simplified HSE-MS Processes.
So let’s get started!!

What is PDO’s HSE-MS?
PDO obeys the laws of Oman, as well as requirements of its shareholders an stakeholders. It does this by identifying what
these requirements are, and then captures these in the form of the business policies and practices of the PDO Control
Framework.
These consist of different documents (Policies, Code of practice, Procedures and Specifications, which direct how work is done
within PDO. The HSE MS is thus the collection of these requirements that are needed to manage health, safety and
environment activities and it;
•Ensures compliance with Oman legal requirements

•Helps protect employees
•Includes ISO 14001:2015 requirements (Environmental management)
•Includes ISO 45001:2018 requirements (Occupational Health & Safety)
• is a process based system. (Each activity has inputs and outputs)
•Includes core operational requirements.
•Presents activities on as 1 page processes
•Links activities where required.
•Eliminates duplication
• Is easy to use and access

What’s in and what’s out of the HSE-MS?
20-30%
This is the part that matters!!!
In the HSE MS In HSE_MS
1. Process flow diagrams replace procedures. These define the steps of an activity or task. They define the Why, What
Who, Where When and How. Example: The Steps to be followed in getting PTW approval for welding a pipeline
2. Specifications are kept in the Corporate Management System (CMS) and are linked where required. Specifications
describe measurable criteria (how many / how much) Example: SP-2000 vehicle requirements
3. Supporting documentation. Example: Checklists, templates, Reference documents, Legal requirements, Forms.
70 - 80 % of the document
OUT of the HSE MS was not addressing the activities
involved NOT IN HSE-MS
4. Old style Procedures. These are replaced by Process Flow Diagrams
5. Guidelines: Process flows are clear enough. There is no longer a need for guidelines.
How is the HSE-MS controlled?
•PDO personnel access from the Intranet. Intranet users have direct access to all documents.
•Contractors access from the internet. If a document is “Restricted” A message stating “document
unavailable” will appear on screen) and access is then via Contract Holders.
•HSE-MS is centrally coordinated for change management.

•Compliance to the HSE-MS is not negotiable!
•Version control information on each page?

How is the HSE-MS controlled?
•Always available on website (Electronically)
•Always current: As changes are approved, they are published.
• PDO personnel access from the Intranet.

• Contractors access from the internet.
•No hard copies printed for distribution!
•NB: Working copies are only valid for 1 day

• BUT ONLY IF THE PERSON PRINTING THEM SIGNS AND DATES THE COPY MANUALLY
• AND RE-SIGNS IT IF THEY USE IT AGAIN ON ANOTHER DAY!!
• Undated copies, or copies older than 1 day are uncontrolled.

Where do you find the HSE-MS? (Contractors)
For PDO Employees, there is a link on the HSE website. This link will open the simplified HSE MS.
http://pdointernet/hseforcontractors/Index.aspx
For contractors there is a link on the HSE for Contractors website. This link will open the simplified HSE MS.
http://www.pdo.co.om/hseforcontractors/Index.aspx
The current procedures will remain available until 30 June 2018.

All users of the HSE MS to access and use the simplified HSE MS.
If you experience problems with the site, or find errors with links, or errors with some of the processes, you are
requested to report these to the Document controller using the link on the website.

Where do you find the HSE-MS? (PDO)

Where do you find the HSE-MS? (PDO)
New
System

Where do you find the HSE-MS? (Contractors)
On the same page

as old system
Select for New system

New
System

New
System
This log allows quick

check if any changes
have occurred to your
document

New
System
HSE MS Now has 6

“NEW” elements
Leadership, Planning, ….

New
System
Each element has

different sub-elements,
…

New
System
Each element has

…

New
System
HSE MS can be accessed

from both access points
and go to same place in
system

New
System
Example : Incident
nonconformity and
corrective action PR-
1418

New
System

PR-1418 Example 1: Team selection
Blank Terms of Reference
template
Who must do each

activity
Checklist for
competency
What must be done

New
System

PR-1418 Example 2: Investigation
Steps to deliver
investigation and who
does what!
Immediate causes
identification and
evidence gathering
Root cause analysis

ICAM Templates
System failure
identification Templates
MDIRC Reporting
templates

New
System
ISO 45001
(Previously OHSAS
18001)
Elements

ISO 45001: 2017 Elements (Occupational Health & Safety Environment)
ISO 45001 Requires

incident nonconformity
reporting and
investigation
New
System
Arrive at same
processes as
Enterprise view!

New
System
ISO 14001
Elements

ISO 14001: 2015 Elements (Environment)
ISO 14001 Requires

incident nonconformity
reporting and
investigation

New
System
Arrive at same
processes as
Enterprise view!

New
System
2 other ways to find

documents
“Search” for a document
or
Lists all HSE MS doc’s

Either type in what you
are looking for
Or scroll down until you

find what you are
looking for

New
System
Quick access to
HSE Related forms,
checklists & templates

New
System
This opens the

Corporate management
System (CMS) where
Specifications are
maintained.
NOTE This is not
available to contractors

New
System
Opens a list of the more

important Codes of
practice

New
System
This provides an in-

house definition of the
various HSE terms used

New
System
This is where you make

suggestions or report
errors

New
System
Provides details for

reporting or requesting
support

New
System
A series of “Frequently
asked questions” with
answers

New
System
Useful system
information but
not essential
reading!

New
System
Select to see what

See next slide for screen shot
definitions are used in
system

New System
Definitions

New
System
See next slide for screen shot
Explains the parts of the

system

New System
Introduction

New
System
Describes all the

different boxes, buttons
&symbols used in
system

New System On-
screen symbols
Activity done by Supervisor
Document not available in HSE MS
Decision required
Checklist needed to do activity, etc..

New
System
Explains how to move

around in system

New
System
This button is a quick

way to “Move” back 1
Clicking in “hsepoc” will
page only
open home page

New
System
HSE MS Now has 6

“NEW” elements

New
System
Each element has

…

New
System
Both points display HSE

MS elements
The HSE MS can also be

accessed from here!

New
System
Enterprise View
(HSE MS Elements)
& sub-elements

New
System

New
System
This is how HSE

Corporate supports line

MSE1
Activities:
Overall
MSE4 Activities:
MSE3 activities: PR-2160 Pre-start
PR-1418 up audits
Notification,
reporting & follow-
up procedure

New
System
This is how the HSE

Policy is developed

New
System
Explains how to create a

“Hard copy” of a screen

The Simplification Process
• HSE-MS reduced to 6 management system elements (Called an Enterprise view)
•Includes requirements of ISO 45001:2018 (H&S) and ISO 14001:2015 (Env).
•HSE procedures revised into processes (Each process consists of an input, the actual activities for the process itself, and
delivers an output.
•Input and approval obtained from process owners (Content owners)
•Each process fits on 1 page.
•Each process limited to 16 activity blocks.
•Activity wording per block limited to 12 words, including responsible person title.
•Responsibility for each activity defined
•Each activity block starts with an action verb
•Processes converted to web data
•Published on website
How to use the HSE-MS
Navigation
•To access any part of the HSE MS, move the mouse cursor over the menu at the top.
• If a menu item contains a sub-menu, moving the mouse over the item will immediately expand the menu
displaying the sub-items.
• Any sub-item can then be selected.
•When the cursor arrow becomes a HAND then you can click on it
•The BACK button on the menu bar will take you back to the previous screen
•To search for any specific top click on the INDEX button in the side menu bar
•To get to the MAIN SCREEN click on the HOME button in the side menu bar
•To see more detail on a process flow diagram, click on the BUTTONS alongside the process blocks and text will pop up.
Click outside the popup to CLOSE it.
•To EXIT the system click on FILE and EXIT

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Available Formats

1 Business Assurance Committee (BAC) Meeting 8 th March 2018

Health, Safety & Environmental Management System 2018

HSE MS Rollout 1 May 2018

Welcome to PDO’s HSE MS.

What the HSE-MS is.

So let’s get started!!

HSE MS Rollout 1 May 2018

•Ensures compliance with Oman legal requirements

HSE MS Rollout 1 May 2018

4. Old style Procedures. These are replaced by Process Flow Diagrams

•HSE-MS is centrally coordinated for change management.

•Version control information on each page?

HSE MS Rollout 1 May 2018

• PDO personnel access from the Intranet.

•No hard copies printed for distribution!

•NB: Working copies are only valid for 1 day

HSE MS Rollout 1 May 2018

The current procedures will remain available until 30 June 2018.

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

On the same page

Select for New system

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

This log allows quick

HSE MS Rollout 1 May 2018

HSE MS Now has 6

HSE MS Rollout 1 May 2018

Each element has

HSE MS Rollout 1 May 2018

Each element has

HSE MS Rollout 1 May 2018

HSE MS can be accessed

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

Who must do each

What must be done

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

Root cause analysis

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

ISO 45001 Requires

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

ISO 14001 Requires

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

2 other ways to find

HSE MS Rollout 1 May 2018

Or scroll down until you

HSE MS Rollout 1 May 2018

HSE MS Rollout 1 May 2018

This opens the

HSE MS Rollout 1 May 2018

Opens a list of the more

HSE MS Rollout 1 May 2018