Lesson 1: Written Modes of Professional Communication

U N I T 5 : C O M M U N I C AT I O N A C R O S S
PROFESSIONS
LESSON 1
LESSON 1: WRITTEN
MODES OF
PROFESSIONAL
COMMUNICATION
Learning outcomes
At the end of this lesson you should be able to:
identify the various genres used across professions:

show understanding of the structure of various genres used across
professions; and
evaluate critically a business proposal
a genre used across professions
GENRES ACROSS
PROFESSIONS
Different professions use different genres. However,

there are communication materials that cut accross
professions. They communicate important information
about a certain organization, event, or individual.
Some of these communication materials are the memoranda,
minutes of meetings, business letters, and business proposals.
Moreover, with the advent of technology, there are now new forms
of communication materials using social media channels such as
Facebook, Twitter, and LinkedIn. All these communication
materials are considered as genres and they cut across the different
profssions and/or disciplines.
HEADING
Business letters the address of the writer and the date when the letter is written.
Writters contact information.
INSIDE ADDRESS
indicates the name of the recipient of the letter, his/her
are a common form of designation/position in a company/organization, and the
writing in any company's. address.
oragnization. The
S A L U TAT I O N
traditional parts of a greeting or salutation
business letter are;
BODY OF THE LETTER
which should be clear, simple, and focused. Normally has
three paragraphs.
C O M P L E M E N TA RY C L O S U R E
S I G N AT U R E
above typed/printed name
business letter with
a conventional heading
Business letter with
a
modern heading
note that there are need to adjust the content of the leter
depending on the purpose for writing. there are different kinds of
business letters: letter of application, letter of resignation, letter of
acceptance, follow-up letter, and letter of apprecation, among
letters.
It is also possible to write professional e-mail when
applying for work or for other business purposes.
Remember that when writing a business e-mail message,
write it the way writing any other business
correspondence.
MEMORANDUM
The term memorandum can be shortened or abbreviated by calling it a memo.

A latin term which means " it must be remembered," the memo is usually
issued and disseminated by those occupying mid-level positions and up in an
organization, it is also written as a reminder to one's constituents who need to
do or act upon something, This is done so that concerned constituents will be
properly guided as to what to do next so that errors in the organizational
system/process can be avoided or if already made or committed, it may or
will not happen again,
MEMORANDU
M
TO: (Sender)
FROM: (Sender)
DATE:
SUBJECT:
____________________________________________________
_____________________________________________________
____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
MINUTES OF THE
MEETING
Organizations, institutions agencies, and even smaller unitsor
offices hold meetings from time to time. It is important that
things discussed in the meeting are documented so that you can
always refer to them when issues arise in the future. it is
possible that any clarification on matters that have been
previously addressed are fund in the minutes of meetings in the
past. Thus it is impotant that records are kept properly. Soft and
hard copies are highly recommended.
MINUTES OF THE MEETING
(Name of Organization)
(Date the meeting was held)
List of Attendees
•Present
•Absent
I.Approval of agenda
II. Review and Approval of Minutes of the previous Meeting
III.Business Arising from the Minutes
IV. New Agenda
V.Adjournement
Signature of the one who prepared the minutes/date

Approval of the person occupying the top position in the organization
Business Proposal
The purpose of a business proposal is to attract clients

or secure support from possible investors or
organizations. Generally, proposals have the same
template. it is important to produce a well-written
proposal so it will have an edge over others. The goal
is having the proposal approved by the perspective
client therefore the best way to attain that objective is
to do your best.
Business proposals generally have
three major parts; The problem
statement, the proposed solution,
and the costing or pricing. Make
sure to begin with the Executive
Summary which highlights what
the company about.
SOCIAL MEDIA CHANNELS
Facebook alow to link with people whom have not yet met and re-connect
with family,friends, and acquaintances and to stay in contact with them.
Facebook, however, is not limited to individuals as it is also used nowadays

by oragnizations and companies. It is the fastest way to reach out to others
and dessimenate information. If a company is going to organize an event
such as a convention, lecture, symposium, it uses Fcaebook to spread
information. Many events become sucessful becaue of online advertising
and announcements.
LinkedI
n is a social networking service that is used for professional networking.
Employers use this site to post for job vacancies while interested applicants
post their curriculum vitae or resume. LinkedIn is a very effective way to connect
professionals and establish professional linkages.
When sharing a curriculum vitae via LinkedIn, there is no need to post the home
address and other personal details. Just by submitting a presentation a profesional
qualifications such as educational background, work experience, and achievements as
a professionals. By this way you can avoid exposing yourself to some external threats
.
Thank you!!!!!

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U N I T 5 : C O M M U N I C AT I O N A C R O S S

identify the various genres used across professions:

Different professions use different genres. However,

The term memorandum can be shortened or abbreviated by calling it a memo.

(Date the meeting was held)

Signature of the one who prepared the minutes/date

The purpose of a business proposal is to attract clients

Facebook, however, is not limited to individuals as it is also used nowadays

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