EVENTS PROPOSAL

CHARITY AND GIFT GIVING EVENT

Prepared by: Joana Luisa Quetua
 LETTER TO CLIENT
HON. RAMIL “RBR” RIVERA
Mayor, Municipality of Cabiao
Cabiao, Nueva Ecija

The Wanabee is an innovative events management company. We would like to state our gratitude for choosing our
company and the services that we provide to best cater your needs. The satisfaction of our services will truly be guaranteed.

The Wanabee will help organize and make whatever event be one of the most memorable things people experience. We
will make the “Charity and Gift Giving Event” solemn, and also enjoyable for the people attending.

For inquiries, you may reach us at [email protected]. We can personally discuss your requests and other concerns at
our office at Sitio Polilio, Barangay Poblacion, San Isidro, Nueva Ecija, or contact us at 0926-325-5936.

Thank you.

Sincerely yours,
JOANA LUISA O. QUETUA
Owner, The Wanabee
 CONTRACT WITH CLIENT
THE WANABEE EVENTS MANAGEMENT AND SERVICES INC.
Sitio Polilio, Barangay Poblacion, San Isidro, Nueva Ecija
[email protected]

THIS AGREEMENT, made this 27th of February, 2021 and between The Wanabee hereafter referred to us: The Charity and Gift Giving Event
Planner and the client Hon. Ramil “RBR” Rivera.

WITNESSETH: In consideration of the mutual covenants and agreement herein contained, “Proyektong Pangkalusugan para sa Kabyaweño”
Charity and Gift Giving Event.

THE EVENT PLANNER”S RESPONSIBILITIES:

 Use of Funds - all funds received by The Wanabee will be used for the event.
 Reporting - an overall update detailing the spending of The Wanabee provided the funds into the materials needed in the Charity and Gift
Giving Event.
 Directing services and personal management on the entire Charity and Gift Giving Event.
 Provision of complete emergency kit.
 Implementing safety and health protocols.

The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:

_____________________________________ ______________________________________
CLIENT’S SIGNATURE OVER PRINTED NAME PLANNER’S SIGNATURE OVER PRINTED NAME
DATE SIGNED:_____________________________ DATE SIGNED:______________________________
THE WANABEE
EVENTS MANAGEMENT AND SERVICES INC.
 COMPANY PROFILE
THE WANABEE EVENTS MANAGEMENT
AND SERVICES INC. is an all-out servicing
company which started to amaze parties, events and
occasions since November 9, 2016. Our company is
located at Sitio Polilio, Barangay Poblacion, San Isidro,
Nueva Ecija. Its owner is Ms. Joana Luisa Odulio
Quetua and she is fairly doing her responsibilities as a
skilled and professional organizer.
MISSION VISION
The Wanabee is The Wanabee to be
dedicated in presenting known across the region
exceptional service; and in the whole nation as
extraordinary and an exceptional events
innovative programs that company – making an
will make every event event once in a lifetime
experience worthwhile. experience.
Satisfying each client and
bringing the best fun and
memories to all!
LIST OF PREVIOUS AND REGULAR CLIENTS
EVENT CLIENT

7th Birthday and Mr. and Mrs. Gamer Sacil

Wedding Anniversary OFW in Qatar
60th birthday and 50th Mr. and Mrs. Juanito De Guzman
wedding anniversary Entrepreneur

Wedding, 1st Birthday Mr. and Mrs. Sed Alejos

and Christening Entrepreneur, DepEd Teacher

1st Birthday and Ms. Mhillet Castro

Christening OFW in Taiwan
TESTIMONIALS
ORGANIZATIONAL STRUCTURE AND EVENT
TEAM/WORKING COMMITTEE
STAFF AREA FUNCTION
Usherette 1 Front Stage Program host
Usherette 2 Entrance Temperature scanning and guest book signing
Usherette 3 Entrance Table seating arrangement
Usherette 4 Tables Assists the guest and participants for the assigned
table
Technical Staff Sound System Operator/technician
Traffic Enforcer Parking Area Assists for the proper parking of the guests and
participants’ vehicles
Barangay and Whole Security
Police Officials Vicinity
 INVENTORY OF SUPPLIERS
SUPPLIERS HIGH END BUDGET FRIENDLY
Unica Hija Catering Services Mel’s Catering Services
CATERER Sinipit, Cabiao, Nueva Ecija Purok 1, Sta. Rita, Cabiao, Nueva Ecija
0906-272-6848 0926-316-5312

PHOTOBOOTH/PHOTO & VIDEO GP Photography Joshua Gulapa Photography

Cabiao, Nueva Ecija Cabiao, Nueva Ecija
COVERAGE 0956-102-3548 0966-955-1919
AR Lights and Sounds CJ Lights and Sounds
LIGHTS AND SOUNDS Bagong Buhay, Cabiao, Nueva Ecija San Juan South, Poblacion, Cabiao, Nueva Ecija
0916-948-7490 0916-783-0706
Carl Pascua Precious Wency Ranjo
EMCEE/HOST Cabanatuan, Nueva Ecija San Isidro, Nueva Ecija
0975-589-0510 0955-120-4682
Myels Flower Shop by Casa Flora Precy Flower Shop
FLORIST Jacinto St., Gapan City, Nueva Ecija Jacinto St., Gapan City, Nueva Ecija
(044) 486-9989 0919-839-5586
Freddie Webb Cabiao Gymnasium
VENUE Cabiao Nueva Ecija
Sponsored by the Client
Savemore Cabiao STM Cabiao
GROCERY PACKAGE Cabiao, Nueva Ecija Cabiao, Nueva Ecija
0917-531-0093 (044) 958 2252
Project G Design and Print A&J Printing and Computerized Embroidery Services
TARPAULIN San Roque, Cabiao, Nueva Ecija Barangay Concepcion, Cabiao, Nueva Ecija
0927-138-3295 0965-227-8733
 LETTER TO SUPPLIER
MS. MELISSA LUGTU
Mel’s Catering Services Owner
Purok 1, Sta. Rita
Cabiao, Nueva Ecija

Good Day!

Our Event will take place on March 26, 2021 at Freddie Webb Cabiao Gymnasium. We are looking forward if you will accept
our intention that we want your company to be part of our event.

The reason why I’m writing this letter to you is to consider making our event more unforgettable by the help of your business
by giving their family an array of sumptuous and quality meals and services

In appreciation of your anticipated help, we would like to offer the most productive deal with you for both parties.

Please coordinate with us regarding your decision, you may contact us through these numbers 0926-325-5936 or email us at
[email protected].

Thank you in advance for your consideration.

Truly yours,
JOANA LUISA O. QUETUA
Owner, The Wanabee
 LIST OF SPONSORS/PROVISIONS
SPONSORS SPONSORED SUPPLIES
Hon. Ramil “RBR” Rivera Freddie Webb Gymnasium
(Mayor, Municipality of Cabiao) Barangay Officials
Police Officials
TGP The Generics Pharmacy Health Kit
(Cabiao Branch) • 5 Face Masks
• 150ml Ethyl Alcohol
• Single Pocket of 10 Wipes
• 1 Pocket Hand Wash
Cabiao General Hospital 5 Volunteer Nurses
Free Health Check-up
Cabiao Health Centers 20 Barangay Health Workers from 10
Different Barangays of Cabiao
Free Health Check-up Assistance
Multivitamins
 CONTRACT WITH SUPPLIER
THE WANABEE EVENTS MANAGEMENT AND SERVICES INC.
Sitio Polilio, Barangay Poblacion, San Isidro, Nueva Ecija
[email protected]

THIS AGREEMENT will serve as the contract for the services that will be provided by the supplier for the upcoming event, this contact is made
as of 27th of February, 2021 between The Wanabee and Mel’s Catering Services located at Purok 1, Sta. Rita, Cabiao, Nueva Ecija will be there
to serve this event and will not take any cancellations of the contact one week before the event, the supplier and The Wanabee will be binded by
this contract as both parties.

WHEREAS, the company is organizing a Charity and Gift Giving Event to be held on or about 26 th day of March, 2021 in Freddie Webb
Gymnasium.

TERMS AND CONDITIONS:

 In this contract, The Wanabee and their affiliates will not held responsible for any liability, lost or stolen, or damaged merchandise and
equipment.
 The supplier is bound to serve the event when the contract is already agreed.
 Both parties must be informed in any emergency situation/problems one week before the event.

The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:

_______________________________________ ______________________________________
SUPPLIER’S SIGNATURE OVER PRINTED NAME PLANNER’S SIGNATURE OVER PRINTED NAME
DATE SIGNED:_______________________________ DATE SIGNED:______________________________
 EVENT BRIEF
EVENT TITLE PINNING AND OATH TAKING CEREMONY OF PRACTICE TEACHERS
Contact Coordinator The Wanabee
San Isidro, Nueva Ecija
Name of event Proyektong Pangkalusugan para sa Kabyaweño
Objective To bring health assistance to 500 poorest selected Kabyaweños according to The
Municipality’s statistics.
Theme Black and White Formal Themed Charity Event
Client Hon. Ramil “RBR” Rivera
Day/Date/Time Friday/March 26, 2021/7:30 A.M. to 5:20 P.M.
Budget Allocation Php327,090.25
No. of guests 600
Guests/Participants Cabiao Residents, Medical Volunteers, LGUs, Cabiao Government Officials
Venue and location Freddie Webb Gymnasium - Cabiao
Parking Access Event Place’s Parking Lot
 DETAILED PROGRAM
MORNING SESSION
PROGRAM FLOW PERSON IN-CHARGE
7:30 AM - 8:00 AM Arrival of Guests and Participants Usherettes
8:00 AM - 8:30 AM Registration and Checking of Temperature Usherettes
8:30 AM - 8:35 AM Opening Prayer Emcee/Host
8:35 AM - 8:40 AM Singing of Philippine National Anthem Emcee/Host
Welcoming of Guests and Participants and
8:40 AM - 8:50 AM Emcee/Host
Acknowledgement of Guests, Volunteers and Participants
8:50 AM - 9:20 AM Inspirational Message Hon. Ramil “RBR” Rivera
Health Check-up Medical Volunteers
9:20 AM - 12:00 NN
Distribution of Grocery Packages and Health Kit Usherretes
12:00 NN - 1:00PM Lunch
 DETAILED PROGRAM
AFTERNOON SESSION
PROGRAM FLOW PERSON IN-CHARGE
12:30 PM - 1:00 PM Arrival of Participants Usherettes
1:00 PM - 1:30 PM Registration and Checking of Temperature Usherettes
1:30 PM - 1:35 PM Opening Prayer Emcee/Host
1:35 PM - 1:40 PM Singing of Philippine National Anthem Emcee/Host
Welcoming of Guests and Participants and
1:40 PM - 1:50 PM Emcee/Host
Acknowledgement of Guests, Volunteers and Participants
1:50 PM - 2:20 PM Inspirational Message and Giving of Plaque Hon. Ramil “RBR” Rivera
Health Check-up Medical Volunteers
2:20 PM - 5:00 PM
Distribution of Grocery Packages and Health Kit Usherettes
5:00 PM Recessional Emcee/Host
 DETAILED BUDGET
SUPPLIER SERVICES INLUSION PARTICULARS AMOUNT TOTAL
MEL’S CATERING CATERING SERVICES
SERVICES FOOD AND BEVERAGES Appetizer: Php220 x 100 pax Php22,000
(including set-up) Creamy Corned Soup
Main course:
Rice
Chicken Cordon Bleu
Mixed Vegetables
Seafood Kare-kare
Beef broccoli
Dessert:
Mini chocolate cupcakes
Beverage:
Bottomless Iced Tea
SNACKS Sandwich Php50 x 100 pax Php5,000
Blue Lemonade
VENUE SET-UP Tables and Chairs Php5,000 Php5,000
Venue Decorations
Php32,000
 DETAILED BUDGET
SUPPLIER SERVICES INLUSION PARTICULARS AMOUNT TOTAL
JOSHUA GULAPA PHOTO AND VIDEO Video coverage and Php10,000
PHOTOGRAPHY COVERAGE photo documentary
DOCUMENTARIES including the flash drive.
Php10,000
CJ LIGHTS AND LIGHTS AND SOUND Lights and Sounds Php10,000
SOUNDS SYSTEM System including the
operators.
Php10,000
PRECIOUS WENCY EMCEE/HOST Hosting of entire event. Php1,000
RANJO
Php1,000
PRECY FLOWER FLORIST White Rose Corsage for Php100 x 60 Php6,000
SHOP CORSAGE Volunteers and VIP
DECORATIONS Potted Carnation Flowers Php500 (per pot) x Php5,000
for Stage Decoration 10 pots
Php11,000
 DETAILED BUDGET
SUPPLIER SERVICES INLUSION PARTICULARS AMOUNT TOTAL
STM GROCERIES
GROCERY PACKAGE 3 Kilos of Rice Php150 (3kgs.) x Php75,000
500 pax
Canned Goods
• 2 Sardines Php40 x 500 pax Php20,000 Php53,000
• 1 Meatloaf Php29 x 500 pax Php14,500
• 1 Corned Beef Php37 x 500 pax Php18,500
3 Noodles Php33 x 500 pax Php16,500
25grams Coffee Php20 x 500 pax Php10,000
½kilograms White Sugar Php30 x 500 pax Php15,000
Medium Eco Bag Php500 (100pcs.) Php2,500
x5
Php172,000
 DETAILED BUDGET
SUPPLIER SERVICES INLUSION PARTICULARS AMOUNT TOTAL
A&J PRINTING AND TARPAULIN AND
COMPUTERIZED STICKERS
EMBROIDERY TARPAULIN 1 pc. 4 x 8 ft. Php650
SERVICES
STICKERS AND Stickers and Stabs for Php15 x 500pcs. Php7,500
STABS Grocery Packages
ACRYLIC PLAQUE Plaque of Appreciation for Php600 x 3 Php1,800
Sponsors
CERTIFICATES Certificate of Recognition Php270 (A4 size) x 5 Php1,350
for Medical Volunteers with
Glass Frame
Php11,300
TOTAL EXPENSES Php247,300
CONTINGENCY FUND (15%) Php37,095
SUBTOTAL Php284,395
PROFESSIONAL FEE (15%) Php42,659.25
GRAND TOTAL Php327,090.25
 SUMMARY OF BUDGET
ITEM BUDGET ALLOCATION
Food, Snacks and Beverages Php27,000
ITEM BUDGET ALLOCATION
Venue Set-up Php5,000
Venue FREE
Photo and Video Coverage Php10,000
Security FREE
Lights and Sound System Php10,000
Multivitamins FREE
Emcee/Host Php1,000
Health Kits FREE
Corsage Php6,000
TOTAL EXPENSES Php247,300
Flower Arrangements Php5,000
CONTINGENCY FEE (15%) Php37,095
Grocery Packages Php172,000
SUBTOTAL Php284,395
Tarpaulin Php650
PROFESSIONAL FEE (15%) Php42,659.25
Stickers and Stabs Php7,500
GRAND TOTAL Php327,090.25
Acrylic Plaque Php1,800
Certificates with Frame Php1,350
 MENU A MENU B
Appetizer Appetizer
Creamy corned soup mushroom soup
Main course Main course
Chicken cordon bleu Fried Chicken
Mixed Vegetables Mixed Vegetable
Seafood Kare-kare Beef Caldereta
Beef broccoli Pork Steak
Dessert Dessert
Mini chocolate cupcakes Mini chocolate cupcakes
Drinks Drinks
Bottomless Iced Tea Blue Lemonade
 EVENT TIMELINE/ACTION PLAN
DATE ACTIVITIES
February 25, 2021 Sending Letters to the Clients and Suppliers
February 27, 2021 Meeting and Contract Signing with the Client
March 1, 2021 Ocular Visit To The Venue DATE ACTIVITIES
March 2, 2021 Planning And Preparation of the Event March 25, 2021 Ingress
March 5, 2021 Meeting with the Sponsors March 26, 2021 Event Day
March 6, 2021 Meeting with the Working Committee March 26, 2021 (5:30pm) Egress
March 8-10, 2021 Meeting with the Suppliers March 27, 2021 Closing Meeting with Client

March 15-19, 2021 Preparing of Grocery Packages March 29, 2021 Evaluation with Staff and Suppliers

March 20, 2021 Picking up of Presents for VIPs

March 22, 2021 Follow-up Reminder to the Suppliers
March 24, 2021 Confirming of Attendees
 RISK MANAGEMENT PLAN
ELECTRICITY INTERRUPTION - We will provide power
generator incase of power interruption.
HEALTH - There is medical assistance.
TROUBLESOME - There are barangay and police officials
patrolling, monitoring surveillance equipment, inspecting buildings,
equipment, and access points permitting entry.
FOOD PACKAGES INSUFFICIENCY - There’s contingency fund
to be used.
 Stock Room

Male
CR
Philippine Presidentia Table For VIPs

Female
Fire Exit Fire Exit
F
Flag

CR
MC/
Host
Stage

l
Sound
o
o
r
Buffet Table

P
l
a
n
Emergency
Alcohol
Kit

Entrance
EVENT CONCEPT
EVENT CONCEPT
THANK YOU!