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  • Guidelines On The Preparation of Workload Analysis

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    Frannie Pastor
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    The document provides guidelines for preparing a workload analysis using form PW Form 2A. It instructs staff to identify all projects, activities and processes for the year and determine if they contribute to mandates. It also provides instructions for filling out each column of the form, including strategic goals, performance measures, timetables, total workload, standard output, and mandays required. Calculations for standard output per day and mandays required are also explained.

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    Workload Analysis

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    The document provides guidelines for preparing a workload analysis using form PW Form 2A. It instructs staff to identify all projects, activities and processes for the year and determine if they contribute to mandates. It also provides instructions for filling out each column of the form, including strategic goals, performance measures, timetables, total workload, standard output, and mandays required. Calculations for standard output per day and mandays required are also explained.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    Download as pptx, pdf, or txt
    72 views12 pages

    Guidelines On The Preparation of Workload Analysis

    Uploaded by

    Frannie Pastor
    The document provides guidelines for preparing a workload analysis using form PW Form 2A. It instructs staff to identify all projects, activities and processes for the year and determine if they contribute to mandates. It also provides instructions for filling out each column of the form, including strategic goals, performance measures, timetables, total workload, standard output, and mandays required. Calculations for standard output per day and mandays required are also explained.

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    © All Rights Reserved
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    of 12

    “Guidelines on the

    Preparation of Workload
    Analysis”
    Guidelines

    • With the aid of the OPCR and Work Program, review the
    deliverables of the Division/Office.

    • Using PW Form 2A, the team shall identify and discuss all of its
    projects/activities/processes for the year. Also include in the list
    the AdHoc engagements (and/or participation in special bodies in
    PSA and other agencies) of the team and its members. Determine
    whether these lead or contribute to the performance of their
    mandates and of PSA.
    Guidelines

    • Fill in the form as appropriate.

    • Allow all staff to work on their individual workload analysis using


    the PW Form 2A of the office/division (with identified PAP) to be
    consolidated to form the final output of the office/division.

    Note: Each staff should work on lines with identified PAPs in which
    they are involved in.
    WORKLOAD BY PROJECT/ACTIVITY OF THE PW Form 2A
    DIVISION
    Strategic Performanc Timetable Total Standard Mandays Personnel
    Goals, e Measure Start End Workload Output Required Responsible/
    Thrusts and (3) (4) Position
    Activities/ (2) (5) (6) (7) (8)
    Projects
    (1)
    Total Workload (Column 6)

    IMPORTANT: Workload should be consistent with and based on the


    Performance Measure.
    PAP Performance Timetable TOTAL WORKLOAD
    Measure Start (4) End (5)
    (2) (3) (6)

    WS of Retail Prices of Petroleum Jan ‘20 Dec ‘20


    Products
    Collection and No. of price Every Friday of the 832
    Encoding of Prices quotations week
    Submission of files to RS files Friday of reference 52
    PSO week
    Total Workload (Column 6)

    WRONG Practice

    Identified PAP: Building Permit


    Performance Measure: No. of Approved Building Permit
    Total Workload: Based on No. of Municipalities
    Standard Output (Column 7)

    This refers to expected output that can be completed per day if the personnel
    assigned is only to focus on the specific PAP.
    PAP Performance Timetable Total Workload STANDARD
    Measure Start End OUTPUT PER DAY
    (2) (3) (4) (5) (6) (7)

    WS of Retail Prices of Jan ‘20 Dec ‘20


    Petroleum Products
    Collection and No. of price Every Friday of 832 32
    Encoding of Prices quotations the week
    Submission of files to RS files Friday of 52 8
    PSO reference week
    Standard Output Per Day (Column 7)

    Standard Output per day can also be computed as follows:

    Computed as:

    Standard Output = Total Workload (6)


    Per Day Mandays Required (8)

    Note: This formula can be used in instances where the Total Mandays
    Required (8) is easier to determine than the Standard Output Per Day (6).
    Mandays Required (Column 8)

    This refers to the total mandays required to accomplish a PAP.

    Performance Timetable Total Standard MANDAYS


    PAP Measure Start End Workload Output Per REQUIRED
    (4) (5) Day
    (2) (3) (6) (7) (8)

    WS of Retail Prices of Jan Dec


    Petroleum Products ‘20 ‘20
    Collection and No. of price Every Friday 832 32 26
    Encoding of Prices quotations of the week
    Submission of files RS files Friday of 52 8 6.5
    to PSO reference
    week
    Mandays Required (Column 8)

    This can be computed as follows:

    Total Workload (6)


    Mandays Required =
    Standard Output per Day (7)

    Note: This formula can be used when the Standard Output per Day (7) is
    already identified.
    Mandays Required (Column 8)

    If Mandays Required (8) is identified prior to determining the Standard Output per Day (7),
    the former shall be converted to “day/s” where one day is equivalent to 8 hours:

    1. Conversion of minutes  hours  days


    (Note: As base, this should equal to the amount of time needed to complete ONE (1) output)

    Minutes to Hours: No. of minutes / 60


    Hours to a Day: No. of hours / 8

    2. Conversion to Mandays: No. of days x Total Workload (6)


    FIN.

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