INTRODUCTION TO

COMPUTER
CONCEPTS

Percival A. Fernandez
 Applications
Word-Processing, Spreadsheet & Database
Why use applications?

Improve productivity
Make it faster to produce and organize instructional materials.
Improve appearance
Produce polished-looking materials.
Improve accuracy
Create and keep precise records and materials.
Support interaction
Encourage cooperative group-learning activities.

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 Applications
Word-Processing, Spreadsheet & Database

1. Definition
2. Features and capabilities
3. Advantages
4. Using applications in the classroom
5. Teaching students to use applications

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 Word-Processing

1. Definition of word processing

2. Features and capabilities of word processing
3. Advantages of using word processing
4. Using word processing in the classroom
5. Teaching students to use word processing

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 Word-Processing
Definition of word processing
The creation, input, editing, and production of words in
documents and texts by means of a computer system.

Definition of word processing software

Computer programs that allow documents to be typed, revised,
formatted and printed quickly and efficiently.

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 Word-Processing

Features and capabilities of word processing

1. WYSIWYG editing
2. Storing documents for later use
3. Erasing and inserting text
4. Searching and replacing words
5. Moving or copying text
6. Wrapping lines and
7. Justifying text
8. Checking and correcting spelling
9. Reviewing style and grammar
10. Creating tables
11. Inserting and editing graphics
12. Tracking changes

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 Word-Processing

Advantages of using word processing

1. Time savings
modify documents instead of creating new ones, correct more
quickly…
2. Better appearances
documents look more professionals, polished, accurate typing,
appropriate font size, good-looking fonts…
3. Shared methods
sharing documents easily among students, exchange ideas, edit others’
materials, track changes…

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 Word-Processing

Using word processing in the classroom

to create:
1. Welcome and permission letters for events and trips
2. List of class rules
3. Periodic student progress letters to parents
4. Frequently exercises and exams
5. Student information sheets and handouts
6. Annual reports for the school
7. Lesson plans
8. Newsletters
9. Reports and assignments
10. Language writing and structure activities
11. Foreign language activities
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 Word-Processing

Teaching students to use word processing

1. Dealing with toolbars and menus
2. Moving cursor and typing correctly
3. Highlighting and changing text font and size
4. Naming and saving files in different formats
5. Adjusting margins and page prosperities
6. Inserting objects (e.g. equations)
7. Searching and replacing words
8. Drawing and editing graphics

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 Spreadsheets

Definition of spreadsheets
A spreadsheet is a table, grid or matrix of data that shows data
in rows and columns and used to perform a wide variety of
simple to complex calculations.

Definition of spreadsheets software

A computer program that allows the user to enter text and
numbers into a table with rows and columns, and then
maintain and manipulate those numbers using the table
structure.

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 Spreadsheets

 A spreadsheet is a rectangular table (or grid) of

information, often financial information.
 The word came from "spread" in its sense of a
newspaper or magazine item (text and/or
graphics) that covers two facing pages,
extending across the center fold and treating the
two pages as one large one.
 Spreadsheets

 The compound word "spread-sheet" came to

mean the format used to present bookkeeping
ledgers—with columns for categories of
expenditures across the top, invoices listed
down the left margin, and the amount of each
payment in the cell where its row and column
intersect—which were traditionally a "spread“
across facing pages of a bound ledger (book for
keeping accounting records).
 Spreadsheets

Spreadsheet- Microsoft Excel

 Microsoft Excel is a spreadsheet application
that allows you to easily track, manage, perform
calculations on, and Analyze almost any type of
data.
 You can enter the data yourself or you can
import it from another source. In Addition, you
can use the data that you store in a spreadsheet
to make customized graphical charts for
Presentations that can be placed on the web or
printed for distribution.
 Spreadsheets

Spreadsheet- Microsoft Excel

 Excel consists of a grid with rows and columns
that make it easy to keep your information
organized.
 Once you have entered information into the
cells of your spreadsheet, you can format the
data in any way that you wish.
 Spreadsheets

Spreadsheet- Microsoft Excel

 Excel allows you to apply formulas to adjacent
cells so that you can add, subtract, multiply and
divide numbers.
 Excel also provides you with easy-to-use built-
in functions that perform even more complex
calculations from averaging to time
calculations.
 Spreadsheets

Features and capabilities of spreadsheets

1. Calculations and comparisons
2. Automatic recalculations
3. Copying of cells
4. Lining up information in columns
5. Creation of graphs that correspond to data
6. Creation of custom functions

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 Spreadsheets

Advantages of using spreadsheets

1. Saving time
calculate quickly, recalculate easily, update data faster…
2. Creating charts
create different types of chars, chart wizard, chart prosperities…
3. Answering “what if” questions (problem-solving)
visualize the impact of changes, recalculate changes, transform data…
4. Motivation
play with numbers, immediate feedback, explore the relationship
between inputs and outputs…

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INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool

Presentation Software-
 Presentation software is a special type of
graphic which is used to exploit effects of
movie
 MS- PowerPoint is a presentation software
which helps to create eye catching slides
 Help in bring out printed handout
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool

Presentation Software- PowerPoint view

 Microsoft PowerPoint has three main views:
normal,slide sorter, slide show view
o Normal views : this view has three working
areas on the left ,tabs that alternate between
an outline of slide test and slide displayed as
thumb nails. On the right ,the slide pane,
which displays a large view of the current
slide and on the bottom , the notes pane
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool

Presentation Software- PowerPoint view

o Slide Sorter View : is an exclusive view of
your slides in thumbnail
 Make it easy to recorder ,add or delete
slides and preview your transition and
animation effects
o Slide Show View: takes up the full computer
screen, a complete presentation is displayed
with graphics ,timings ,movies, animated
elements
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool

CREATING PRESENTATION

 Involves starting with a basic design; adding new

slides and content ; choosing layout etc
 Blank Presentation: In this case, slide starts with
minimal design and no colour.
 Existing Presentation: New Presentation is
prepared on already written and designed one.
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool

CREATING PRESENTATION

 Design Template: Presentation is made based on a

Power Point template that already has a design
concept, fonts, and colour scheme.
 Other Sources: Slides content from the other
source of presentation or text(e.g. MS –Word) can
also be inserted
Should You Use
PowerPoint, Keynote,
Prezi – or an artworked
PDF?
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool
INTRODUCTION TO COMPUTER CONCEPTS
 Word Processing, Spreadsheet and Presentation Tool
 Databases

1. Definition of databases
2. Features and capabilities of databases
3. Advantages of using databases
4. Using databases in the classroom
5. Teaching students to use databases

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 Databases
Definition of databases
A database is a system designed to store information in a way
that makes it easy to locate later.

Definition of database software

Computer programs that allow users to store, organize, and
manipulate information, including both text and numerical
data.

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 Databases

Features and capabilities of databases

1. Allowing changes to information (not document)
2. Sorting information alphabetically or numerically
3. Searching for information
4. Automatically creating reports or summaries
5. Merging with word-processing documents

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 Databases

Advantages of using databases

1. Reducing data redundancy
multiple location access, central database, customized reports…
2. Simplifying access
unique identifier, simple interface, accessible forms…
3. Saving time
easily make changes, central access, anytime access…
4. Allowing comparisons of information
searching data, filtering of data, sorting data…
5. Safeguarding privacy and security
secure access, different levels of access, data backup

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 Databases

Using databases in the classroom

to:
1. Create Inventorying and locating instructional resources
2. Supply teachers’ and students’ information
3. Store and retrieve records
4. Plan instruction and enhance learning
5. Design research and study skills
6. Enhance problem-solving and decision-making skills

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 Databases

Teaching students to use databases

1. Create a new database using Wizard
2. Create new tables by entering data
3. Create forms in design mode
4. Understand the different between database components
5. Export data to Word document
6. Search and filter data

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