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  • Chapter 4 Documenting Information System

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    Marc Geoffrey Habab
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    The document discusses different techniques for documenting information systems, including data flow diagrams and systems flowcharts. Data flow diagrams show business processes, data flows, and sources and storage of data. Systems flowcharts graphically depict business processes and the sequence of activities as events flow through the process. Both are useful tools for understanding systems and business processes.

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    The document discusses different techniques for documenting information systems, including data flow diagrams and systems flowcharts. Data flow diagrams show business processes, data flows, and sources and storage of data. Systems flowcharts graphically depict business processes and the sequence of activities as events flow through the process. Both are useful tools for understanding systems and business processes.

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    31 views25 pages

    Chapter 4 Documenting Information System

    Uploaded by

    Marc Geoffrey Habab
    The document discusses different techniques for documenting information systems, including data flow diagrams and systems flowcharts. Data flow diagrams show business processes, data flows, and sources and storage of data. Systems flowcharts graphically depict business processes and the sequence of activities as events flow through the process. Both are useful tools for understanding systems and business processes.

    Copyright:

    © All Rights Reserved
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    of 25

    CHAPTER 4:

    DOCUMENTING
    INFORMATION SYSTEMS
    Learning Objectives:
    • The Student will able to know the concept of:

    • Read and evaluate data flow diagrams


    • Read and evaluate systems flowcharts
    Reading Systems Documentation
    • 1. Reading - Data flow diagrams.
    • 2. Reading - Systems flowcharts.
    Reading Data Flow Diagrams
    • Data flow diagrams (DFDs):

    • Show business processes, flows of data within those


    processes, and the sources and storage of the data
    required for the process.
    • Depict systems components.
    • Data flows among components, and the sources.
    • Destinations.
    • Storage of data.
    • Use a limited number of symbols.
    Data flow diagrams (DFDs):
    Reading Data Flow Diagrams
    • Context diagram: Least detailed picture of a system that
    defines the process being documented and shows the
    data flows into and out of the process to external entities.

    • External entities: Those entities (i.e., persons, places, or


    things) outside the system that send data to, or receive
    data from, the system.
    Context diagram
    Reading Data Flow Diagrams
    • Physical data flow diagram (DFD): Graphical
    representation of a system showing the system’s internal
    and external entities, and the flows of data into and out of
    these entities.

    • Specifies where, how, and by whom a system’s processes


    are accomplished.

    • Internal entity: An entity within the system that


    transforms data.
    Physical data flow diagram (DFD):
    Reading Data Flow Diagrams
    • Logical data flow diagram (DFD): Graphical
    representation of a system showing the system’s
    processes (as bubbles), data stores, and the flows of data
    into and out of the processes and data stores.

    • Specifies what activities the system is performing.

    • Logical DFDs portray a system’s activities.


    Reading Data Flow Diagrams
    Reading Data Flow Diagrams
    • Balanced: When two DFDs have equivalent external data
    flows.

    • Only balanced sets of DFDs (i.e., a context diagram, a


    logical DFD, and a physical DFD) are correct.

    • Top-down partitioning: The successive subdividing


    (exploding) of logical DFDs.
    Reading Data Flow Diagrams
     Reading Systems Flowcharts
    • Systems flowchart: Graphical representation of a
    business process, including information processes, as
    well as the related operations processes (people,
    equipment, organization, and work activities).

    • Presents a logical and physical rendering of the who,


    what, how, and where of information and operations
    processes.

    • Depicts the sequence of activities performed as business


    events flow through the process.
     Reading Systems Flowcharts
     Reading Systems Flowcharts
    • Common Systems Flowcharting Routines

    • The following slides show several common ways of


    showing processing using system flowcharting.

    • Note the way the columns are set up to communicate the


    flow of activities between processing entities.
     Reading Systems Flowcharts

    Enter document into


    computer via keyboard, edit
    input, record input.
     Reading Systems Flowcharts

    User queries the


    computer.
     Reading Systems Flowcharts

    Update data
    store.
     Reading Systems Flowcharts

    Key and key verify


    data.
     Reading Systems Flowcharts

    Enter journal in
    manual
    accounting
    system.
     Reading Systems Flowcharts

    Enter journal in
    manual
    accounting
    system.
     Reading Systems Flowcharts

    Pick and ship


    goods
    SUMMARY
    • Common techniques used to describe and analyze
    business processes are documentation tools, such as:
    • Narratives
    • Tables of entities and activities.
    • DFDs.
    • Systems flowcharts.

    • Each technique has its own purpose, strengths, and


    weaknesses.
    • End of Presentation

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