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    0.3. Monitoring & Evaluation-1

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    Asmerom Mosineh
    The document discusses monitoring and evaluation (M&E), outlining key principles and components of an effective M&E system. It describes how M&E enhances accountability, decision-making, and organizational learning. Monitoring ensures progress and identifies issues, while evaluation assesses outcomes, impacts, and lessons learned. Both use quantitative and qualitative methods to collect and analyze performance data against targets. The document provides guidance on developing an M&E framework, plan, and addressing common challenges like limited resources and ensuring political will for the process.

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    0.3. Monitoring & Evaluation-1

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    Asmerom Mosineh
    161 views23 pages
    The document discusses monitoring and evaluation (M&E), outlining key principles and components of an effective M&E system. It describes how M&E enhances accountability, decision-making, and organizational learning. Monitoring ensures progress and identifies issues, while evaluation assesses outcomes, impacts, and lessons learned. Both use quantitative and qualitative methods to collect and analyze performance data against targets. The document provides guidance on developing an M&E framework, plan, and addressing common challenges like limited resources and ensuring political will for the process.

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    0.3. Monitoring & Evaluation-1

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    The document discusses monitoring and evaluation (M&E), outlining key principles and components of an effective M&E system. It describes how M&E enhances accountability, decision-making, and organizational learning. Monitoring ensures progress and identifies issues, while evaluation assesses outcomes, impacts, and lessons learned. Both use quantitative and qualitative methods to collect and analyze performance data against targets. The document provides guidance on developing an M&E framework, plan, and addressing common challenges like limited resources and ensuring political will for the process.

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    161 views23 pages

    0.3. Monitoring & Evaluation-1

    Uploaded by

    Asmerom Mosineh
    The document discusses monitoring and evaluation (M&E), outlining key principles and components of an effective M&E system. It describes how M&E enhances accountability, decision-making, and organizational learning. Monitoring ensures progress and identifies issues, while evaluation assesses outcomes, impacts, and lessons learned. Both use quantitative and qualitative methods to collect and analyze performance data against targets. The document provides guidance on developing an M&E framework, plan, and addressing common challenges like limited resources and ensuring political will for the process.

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    of 23

    MONITORING AND EVALUATION:

    Elements of challenges

    June 2016
    1. Why Monitoring and Evaluation?

    1.1 Good Monitoring and Evaluation:


    • Enhances substantive transparency and
    accountability
    • Prompt corrective action
    • Ensure informed decision making
    • Promote risk management
    • Enhances organization and individual learning
    Cont’d
    1.2 Monitoring
    • Ensures whether the programme/project or plan implementation
    effort is making progress
    • Identifies deviations from the original plan
    • Measures efficiency and effectiveness of management and financial
    soundness
    • Measures effectiveness of the delivery of inputs
    • Makes a brief assessment of impacts
    • Improves stakeholders understanding of plans, projects and
    programs
    • Identifies implementation problems or challenges and suggests
    mitigation strategies
    Cont’d
    • Identifies unforeseen changes and suggest adjustment
    mechanisms
    • Open space for updating and revising the work plan
    • Facilitates the decision making process
    1. 3 Evaluation
    • Assess the level of efficiency, effectiveness, outcome, impact
    and sustainability of the implementation process
    • Examine in detail success and failures
    • Examine performances against pre-determined objectives,
    policies and strategies
    • Organize lessons learned for future development
    2. Similarities and Differences between
    Monitoring and Evaluation
    Monitoring Evaluation

    • Focus on whether results are • Focuses on how and to what


    achieved or not extent results are achieved and
    why if not
    • A routine and an on-going
    • Done occasionally or selectively
    activity through out the
    at a planned time frame
    project/programme/plan
    • Often qualitative
    period
    • A structured analytical effort
    • Usually quantitative
    • Provides organized information
    • A process that involves: to decision makers on:
    1. Identifying indicators, 1. E efficiency, effectiveness,
    benchmark data and targets impact and sustainability of
    Cont’d
    Monitoring Evaluation
    2. Collecting information on projects/programs
    activities performed and 2. Unforeseen challenges and
    results achieved unintended
    3. Analyzing performance progresses/impacts
    against targets 3. Lessons learned and the
    4. Alerts managers on scaling up provision
    problems 4. Participation level of
    stakeholders
    5. Recommendations and way
    forward strategies
    3. KEY Monitoring and Evaluation Principles

    • Participatory
    • Flexible
    • Defined objective
    • Management tool /Leadership
    • Defined purpose or use
    • Quality data and information
    • Systematic (clearly defined, unbiased and representatives of
    key issues)
    • Resource sensitive
    • A continuous process
    Cont’d
    • Process and system development focus
    • Knowledge based
    • Institutionalized
    • Accountability and incentive
    • Result oriented
    • Making comparison with benchmark data and planned targets
    • Time bound
    • Information management system development tool
    4. Monitoring and Evaluation Approaches

    4.1 Traditional Approach


    • Pursued top-down mechanism
    • Monitor flow of resources against pre-determined plan
    • Compare outputs/results against planned targets
    • Consider plan/project/programme design as given
    • Focus on compliance with working laws, rules, regulations
    and policies
    • Highlight problems in a timely manner
    • Make assessment of financial and physical performance
    • Assess whether desired objectives are addressed
    Cont’d
    4.2 Participatory Approach
    • Integrates the M & E exercise into the whole
    plan/project/programme cycle and beyond
    • Focus on result or performance
    • Considers activities beyond target and actual achievements
    • Focus on system development and result sustainability
    • Focus on development processes
    • Monitor and evaluate inputs, outputs, outcomes/results and
    impacts
    5. Types of Monitoring and Evaluation
    5.1 Monitoring
    • Activity Monitoring (e.g. Annual development plan)
    • Financial and physical monitoring
    • Special diagnostic studies
    5.2 Evaluation
    • Ex-ante evaluation
    • Mid-term (on-going) evaluation
    • Final year evaluation
    • Ex-post or impact evaluation
    6. Methods of Data and Information
    Collection
    • Periodic reporting formats
    • Focus group discussion
    • Standard questioner
    • Structured group and individual interviews
    • Field visits/observations
    • Formal/informal survey
    • Project/programme record and document review
    • Formal performance / activity reports
    • Public forum
    • Etc.
    7. The Monitoring and Evaluation Package

    7.1 Institutional framework


    • Responsible unit (structure, staffing, budget, duties and
    responsibilities)
    • Defined M & E system
    • Defined use and users of M & E results
    • Defined reporting and communication mechanism
    • A simplified M &E toolkit /guide
    7.2 Participation
    • Defined duties and responsibilities of stakeholders, beneficiaries
    and citizens
    • Defined objective, time frame and assessment guide
    Cont’d
    7.3 Management
    • Defined management information need
    • Management commitment to support the process and make
    use of results
    7.4 Sustainability
    • Defined policy guide to sustain the M & E system
    • Defined policy guide to organize and publish lessons learned
    8. Key Components of the Monitoring and
    Evaluation System
    8.1 Theme of the M & E system
    • To ease and facilitate the process of data collection and
    analysis that can help to make information and knowledge
    based decisions and policy and strategy designs
    • The M & E system/process answers :
    - Why for M & E?
    - What to M & E?
    - How to M & E?
    - Who to M & E?
    - When to M & E?
    Cont’d
    - To whom to report M & E results
    - What actions using M & E report advice?
    8.2 Elements of the M & E system
    • Defined Benchmark data/information
    • Defined objectives, activities and deliverables
    • Defined performance indicators
    • Defined data and data sources
    • Defined methods of data collection
    • Defined frequency and schedule of data collection
    • Defined data analysis techniques
    • Defined responsibility of stakeholders
    Cont’d
    • Defined reporting mechanism
    • Defined response to M & E outcomes
    9. Planning for Monitoring and Evaluation

    The monitoring and evaluation plan answers:


    • What is to be monitored and evaluated
    • The activities needed to monitor and evaluate
    • Who is responsible for monitoring and evaluation
    activities
    • When monitoring and evaluation activities are planned
    (timing)
    • How monitoring and evaluation are carried out (methods)
    • What resources are required and where they are
    committed
    10. Good Performance Indicators
    Qualitative and Quantitative Indicators can help to:
    • Inform decision making for on going programme or
    project management
    • Measure progress and achievements
    • Clarify consistency between activities, outputs,
    outcomes and impacts
    • Ensure legitimacy and accountability to all
    stakeholders by demonstrating progress
    • Assess project and staff performance
    11. Monitoring and Evaluation Challenges

    11.1 M & E Resources


    • Institutional infrastructure?
    • Staff knowledge and experience?
    • Budget?
    • System development?
    • Leadership and Management commitment?
    • Accountability and Rewarding structure?
    • Action/Feed back structure?
    11.2 Planning / Project design
    • Clarity of objectives and deliverables?
    Cont’d
    • Consistency and Integration?
    • Capacity and Resource orientation?
    11.3 Information Management
    • Timing (data/information and reporting)?
    • Data/information quality and quantity?
    • Data and report reliability and consistency?
    • Data and information source units cooperation?
    • System development (policies, rules, regulations, procedures,
    decision making)?
    • Documentation and computerization?
    Cont’d
    11.4 M & E Focus
    • System and process?
    • Lessons learned?
    • Actions to be taken?
    • Alternative scenarios?
    • Amendments?
    11.5 The politics of M & E
    • Accountability?
    • Efficiency and effectiveness?
    • Participation
    • Transparency?
    • Sustainability?
    THANK YOU

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