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    Email Writing

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    miriam harriott
    This document provides guidance on email writing. It defines email, discusses its importance as a business communication tool, and outlines best practices for email structure, tone, and content. Key points include: - Email allows for rapid communication worldwide and transfer of files. The tone and content should be tailored to the intended audience. - Effective business emails use a professional yet conversational tone. The structure should place important information first in short paragraphs separated by blank lines. - Proper email format includes fields for sender, recipient, subject, and message body. Common abbreviations like Cc, Bcc are explained. - A sample email is provided, as well as an activity to differentiate informal vs formal emails based on headings, tone

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    Email Writing

    Uploaded by

    miriam harriott
    47 views26 pages
    This document provides guidance on email writing. It defines email, discusses its importance as a business communication tool, and outlines best practices for email structure, tone, and content. Key points include: - Email allows for rapid communication worldwide and transfer of files. The tone and content should be tailored to the intended audience. - Effective business emails use a professional yet conversational tone. The structure should place important information first in short paragraphs separated by blank lines. - Proper email format includes fields for sender, recipient, subject, and message body. Common abbreviations like Cc, Bcc are explained. - A sample email is provided, as well as an activity to differentiate informal vs formal emails based on headings, tone

    Original Description:

    english language

    Original Title

    Email Writing (1)

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    This document provides guidance on email writing. It defines email, discusses its importance as a business communication tool, and outlines best practices for email structure, tone, and content. Key points include: - Email allows for rapid communication worldwide and transfer of files. The tone and content should be tailored to the intended audience. - Effective business emails use a professional yet conversational tone. The structure should place important information first in short paragraphs separated by blank lines. - Proper email format includes fields for sender, recipient, subject, and message body. Common abbreviations like Cc, Bcc are explained. - A sample email is provided, as well as an activity to differentiate informal vs formal emails based on headings, tone

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    47 views26 pages

    Email Writing

    Uploaded by

    miriam harriott
    This document provides guidance on email writing. It defines email, discusses its importance as a business communication tool, and outlines best practices for email structure, tone, and content. Key points include: - Email allows for rapid communication worldwide and transfer of files. The tone and content should be tailored to the intended audience. - Effective business emails use a professional yet conversational tone. The structure should place important information first in short paragraphs separated by blank lines. - Proper email format includes fields for sender, recipient, subject, and message body. Common abbreviations like Cc, Bcc are explained. - A sample email is provided, as well as an activity to differentiate informal vs formal emails based on headings, tone

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 26

    Email Writing

    MRS.K.MCFARLANE-COLLINS
    • Grade : 10
    • Subject: English Language
    • Date: December 3, 2020
    • Topic: Expository Writing
    • Sub Topic: E-mail Writing
    General Objectives: Students will
    • Appreciate the importance of email writing.
    • Become sensitized to the format and structure of an email
    • Understand the tone and content of email writing
    Specific Objectives:
    • Define the term “email writing”
    • Identify the different communication tools ( modern and ancient)
    • Discuss the importance of writing emails in the classroom and business environment
    • Create an email layout using the basic structure
    • Distinguish between the informal and formal structure of an email
    • Identify the various tones an email may take
    • Discuss the tone of an informal versus a formal email
    • Assess the content of an email based on given situations/scenarios.
    Modern or Ancient?
    Modern or Ancient?
    Modern or Ancient?
    Modern or ancient?
    Modern or Ancient?
    Which is faster?

    Choose one here Choose one here


    • The penguin • The telegram
    • The letter • The telephone/cellphone
    • The email
    An email is…

    short for ‘electronic mail‘. Similar to a letter, it is sent via the internet to
    a recipient. An email address is required to receive email, and that
    address is unique to the user. Some people use internet-based
    applications and some use programs on their computer to access and
    store emails.
    • An email is an important business communication tool. Email allows
    you to communicate with people and transfer files from one place to
    another rapidly. You can communicate with people from all over the
    world with the press of the Send button.
    • In writing an email, one should know his or her audience. Every time
    you write something you should have a particular reader or audience
    in mind. One must adapt the content, tone and language of his or her
    email to the situation (context) and intended audience of your
    communication.
    An email is a form of communication. As such it has a specific structure
    that should be used. Since reading from a screen is more difficult than
    reading from paper, the structure and layout of messages is very
    important. Use short paragraphs and leave blank lines between them.
    When you have more than one point to make in your email, put the most
    important information first, working down to the least important.
    When writing business emails, a professional yet conversational tone is
    the most effective. Imagine you are attending a function attended by
    your colleagues and supervisors. In this situation you would need to be
    polite, positive and friendly. At the same time you need to be
    professional. Also you need to consider who you are speaking to and
    their position and level in the organization.
    Format of an email

    • From: Who is sending the email( [email protected])- You will


    not be asked to put in your address
    • To: Who you are sending the email to- ([email protected])
    • Cc: (Who you want to send a copy of the email to- [email protected])
    • Bcc: (You add someone you want to send the email to but you do not
    want everyone to see who this person is)
    • Subject: (What the email is about- Requesting an English Class)
    • The body of the email
    Jargons/ abbreviations used in emails

    • Cc means carbon copy


    • Bcc means blind carbon copy.
    NB: For emailing, you use Cc when you want to copy others publicly, and
    Bcc when you want to do it privately. Any recipients on the Bcc line of an
    email are not visible to others on the email.
    FW: a forwarded message. Also written as "FWD: ", "Fwd: " or "Fw: ".
    The recipient is informed that the email was originally sent to someone
    else, and that person has in turn forwarded a copy of the email to him or
    her.
    • NRN - no reply necessary
    • PFA - please find attachment
    • EOM means “end of message.” People often use this in the subject
    line to save readers the trouble of opening an email unnecessarily.
    • spam - Unsolicited email sent to many people simultaneously, usually
    commercial, but occasionally political.
    Sample email
    ACTIVITY TIME
    Create two columns to differentiate between an
    informal and a formal email based on heading,
    tone and content.
    CLASS WORK

    Write an email then engage in peer editing based on one of the situations and scenarios
    listed below:
    1. You need to confirm travel arrangements for a work conference to Miami, FL USA,
    send an email to the host of the conference.
    OR
    2. Send an email to a tourist information center in a city of your choice to get
    information about that place.
    OR
    3. You need to inform an employee that their services are no longer needed. Send an
    email to the employee.

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