Import Management

Training course
Import Management
About this course
Course prerequisites:
None
Primary business roles in this course:

Customs Analyst
2
Course Agenda
 Introduction & Session expectations

 INTRASTAT reporting
 Foreign Trade Data Maintenance
 Vendor Preference Declarations
 Q&A
3
Learning Objectives
Upon completion of this course, you should be able to:
 Understand the INTRASTAT reporting, its importance and declarations

 Understand and use the Foreign Trade Data Maintenance Transaction
 Vendor preference declarations and data maintenance
4
Import Management
5
INTRASTAT REPORTING
6
Overview
Intrastat Reporting- Arrivals (MEIS)
 To ensure that the customs declarations are accurate and ready for
submission to the responsible government authorities
 Reporting each month-before 10th of next month (eg Jan reported before
Feb10th)
 Standard SAP transaction MEIS (Arrivals side)
 Special Scenarios
- Handling of Drop Shipments- Correct tax codes for drop shipment SAs
when more than 2 countries are involved
- Handling of Service procurement- As service procurement needed to
be excluded from the INTRASTAT report , such parts are stored in
customized table ZTMMINTRASERV
7
Overview (Contd..)
Dispatch country ≠ Country of Destination
Dispatch country = Coming from the Vendor master (partner function good supplier)
Country of Destination = Plant country
Logic of the Good Receipt documents selected in the reporting month
 Case1: Goods movements and invoice in one month

The goods are received in April and the vendor invoice is also received in April.
=>Reporting month April Goods receipt is valuated with invoice value
 Case 2: Goods movements with invoice receipt in the subsequent

month
The goods are received in April, however, the vendor invoice is only received in May.
=> Reporting month May Goods receipt is valuated with invoice value.
 Case 3: Goods movements with invoice receipt after the subsequent

month
The goods are received in April, the vendor invoice is only received in June or later.
=> Reporting month May Goods receipt is valuated with the value of goods received
8
Overview (Contd..)
9
Commodity Code Maintenance
PGrp /Buyer is owner for the PO/SA F/T data
Intrastat commodity code will be taken as default from the material master
during creation of a new PO/SA
For Generic Codes (G-Code used for purchasing of indirect material):

the Intrastat commodity code might not be maintained in the material master
because the same Generic Code can refer to several commodities.
Therefore, the Intrastat commodity code needs to be maintained/verified at
PO line level (manually for each PO Line)
A general commodity code to product hierarchy match table (ZTMMI046) is

maintained (May not be in future). Whenever any new material is
created/changed from the EPIC system (source system for material data),
the interface automatically populates the commodity code by referring this
table. Generic codes also have been updated with commodity codes based
on this matching table. So commodity codes will be populated automatically
on all new POs/SAs. The correctness of the commodity needs to be verified
by the Buyer as necessary, particularly in case of Indirect Purchasing
10
System Demo
MEIS execution
Arrivals INTRASTAT output in VEIAV table
Microsoft Office
Word 97 - 2003 Document
Microsoft Office
Word Document
11
System Demo (Contd..)
Default Value at
INTRASTAT Field SAP Term Source Comment
Source
Member State dispatch Country of Origin PO F/T data EIPO-HERKL
Region of dispatch Region of Origin PO F/T data EIPO-HERKR
Delivery Term Inco Term PO Header From Vendor Master LFM1-INCO1
Final Destination Country of Destination PO Delivery Address
Nature of Transaction A Default at PO line

Through Customizing
Business Transaction Type PO F/T data level per Country
(WZFT01)
Nature of Transaction B defined
Country of Origin Country of Origin PO F/T data EIPO-HERKL
Through Customizing*
Mode of Transport Mode of Transport - Border PO Header 3 - Road
(WZFT01) EIKP-EXPVZ
Port / Airport Customs office PO F/T data
CN8 code Commodity Code PO F/T data
Statistical Procedure Export/Import Procedure PO F/T data
12
Default Value at
INTRASTAT Field SAP Term Source Comment
Source
Net Mass Tare Mass Calculated
Supplementary units Supplementary units PO F/T data
Invoice Value Invoice value Calculated
Statistical Value Statistical Value Calculated From Conditions
VAT number supplier VAT ID supplier Vendor Master LFA1-STCEG
Data Entry in table ZTSDE119_WEIGHT via Tcode SM30
13
FOREIGN TRADE DATA
MAINTENANCE
14
Foreign Trade Data Maintenance
In order to properly maintain data necessary for Import INTRASTAT

declarations, the plant customs department has to be able to maintain
 Foreign trade data like commodity codes and origin/destination country and
region
 In the purchasing objects of scheduling agreements, info records and

material master
 Transaction code YPURE5440 is used to mass maintain relevant attributes

for these objects
 Customs analyst & Customs manager will have access to this transaction
15
System Demo
Material and Plant inputs are mandatory
16
Data can be changed at Material master, SA and Info record level for
relevant attributes
Updates and exceptions are captured in the log
17
VENDOR PREFERENCE
DECLARATION
18
Vendor Preference Declaration
Vendor declarations for country of origin and commodity code information

can be existing for different trade zones and are only valid for a certain
period
The data is updated and used to automatically generate supplier letters

requesting the initial declaration, the renewal of a declaration or the dunning
for overdue declarations
Standard SAP transactions (with minor modifications) are used by Customs

Analyst and Customs Manager
LEAN: Request Preference Declaration

VI73N: Preference Handling: Maintain Vendor Declaration
LEMA: Preference: Dun Vendor Declaration
Email functionality refers to Vendor Master Contact data
19
System Demo
Transaction LEAN input. Can run for restricted inputs
20
Email can be sent to the vendor
Adobe Acrobat
Document
21
Declaration Request
Adobe Acrobat
Document
22
Decalartions are updated through transaction VI73n
Dunning letters are sent as a reminder
23
COURSE SUMMARY
24
Review of Learning Objectives of this Course
Upon completion of this course, you should be able to:

 Understand the INTRASTAT reporting, its importance and declarations
 Understand and use the Foreign Trade Data Maintenance Transaction
 Vendor preference declarations and data maintenance
25
For More Information & Help
 Review training and support documentation found from SAP>Help or SAP portal
 Contact local or regional Key User
 Contact Helpdesk
26

Import Management

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Training course

Primary business roles in this course:

 Introduction & Session expectations

Upon completion of this course, you should be able to:

 Understand the INTRASTAT reporting, its importance and declarations

Intrastat Reporting- Arrivals (MEIS)

 Standard SAP transaction MEIS (Arrivals side)

Dispatch country ≠ Country of Destination

Logic of the Good Receipt documents selected in the reporting month

 Case1: Goods movements and invoice in one month

 Case 2: Goods movements with invoice receipt in the subsequent

 Case 3: Goods movements with invoice receipt after the subsequent

PGrp /Buyer is owner for the PO/SA F/T data

For Generic Codes (G-Code used for purchasing of indirect material):

A general commodity code to product hierarchy match table (ZTMMI046) is

Region of dispatch Region of Origin PO F/T data EIPO-HERKR

Delivery Term Inco Term PO Header From Vendor Master LFM1-INCO1

Final Destination Country of Destination PO Delivery Address

Nature of Transaction A Default at PO line

Country of Origin Country of Origin PO F/T data EIPO-HERKL

Port / Airport Customs office PO F/T data

CN8 code Commodity Code PO F/T data

Statistical Procedure Export/Import Procedure PO F/T data

Net Mass Tare Mass Calculated

Supplementary units Supplementary units PO F/T data

Invoice Value Invoice value Calculated

Statistical Value Statistical Value Calculated From Conditions

VAT number supplier VAT ID supplier Vendor Master LFA1-STCEG

Data Entry in table ZTSDE119_WEIGHT via Tcode SM30

In order to properly maintain data necessary for Import INTRASTAT

 In the purchasing objects of scheduling agreements, info records and

 Transaction code YPURE5440 is used to mass maintain relevant attributes

Material and Plant inputs are mandatory

Updates and exceptions are captured in the log

Vendor declarations for country of origin and commodity code information

The data is updated and used to automatically generate supplier letters

Standard SAP transactions (with minor modifications) are used by Customs

LEAN: Request Preference Declaration

Email functionality refers to Vendor Master Contact data

Transaction LEAN input. Can run for restricted inputs

Email can be sent to the vendor

Decalartions are updated through transaction VI73n

Dunning letters are sent as a reminder

Upon completion of this course, you should be able to:

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